OMB BULLETIN 78-10 DATED 23 MARCH 1978

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP06M00974R000100150001-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 22
• Document Creation Date: December 27, 2016
• Document Release Date: July 30, 2013
• Sequence Number: 1
• Publication Date: June 8, 1976
• Content Type: MEMO

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STAT
?R:ii\! "G78
MECRANDUM FOR THE RECORD
SUBJECT: OMB Bulletin 78-10 dated 23 March 1978
1. In response to the referenced OMB bulletin, I proposed
to advise the Director of the Office of Data Processing (ODP)
and each of the Agency's functional deputy directors that their
support for the Federal Software Exchange Program had been
solicited. In discussing this matter further with ODP, however,
I found that this same information had already been provided by
them (see ODP memorandum dated 23 March 1978, attached).
2. Given that ODP had already provided information on the
Federal Software Exchange Program to working level personnel
within the Agency, I chose not to forward my originally proposed
memoranda.
Admin GrOup
0/Comptroller
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MEMORANDUM FOR: '?uty Director for Administration
Deputy Director, National Foreign Assessment Center
Deputy Director for Operations
Deputy Director for Science and Technology
Administrative Officer, DCI Area
SUBJECT : Federal Software Exchange Program
1. The Office of Management and Budget has issued Bulletin No. 78-10
(Attachment A) to emphasize cooperation in the Federal Software Exchange
Program. The Director of Data Processing (D/ODP) has been assigned respon-
sibility (Attachment B) for establishing and maintaining a program that
will be responsive to ONE policy and supportive, to the extent feasible,
of the General Services Administration (GSA) and the Agency.
2. Directorate components and independent offices are responsible for
providing to the D/ODP full details concerning ADP software used in their
organizations which might have some application in other agencies and which
could be made available through the Federal Software Exchange Program.
3. In determining whether or not Agency ADP software can be included
within the Federal Software Exchange Program, ODP and other concerned offices
will give full consideration to the protection of intelligence sources and
methods and any other security-related issues.
James H. Taylor
Comptroller
Attachments:
As Stated
cc: D/ODP
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N,/ )
? EXECUTIVE OFFICE OF THE PRi-:-.1DENT
OFFICE OF MANAGEMENT AND BUDGET
BULLETIN NO. 78-10
'
. - .
WASHINGTON, D.C. 20503
March 23, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Federal Software Exchange Piogram
1. Purpose. This Bulletin is issued to emphasize the
importance of agency cooperation in the Federal Software
Exchange Program.
2. Background. In February 1976 GSA established the,
Federal Software Exchange Program. Under this program, any
Federal agency which develops a computer program having
utility in other Federal agencies is required to provide
descriptive information and a copy of the program to the
centrally operated exchange. The descriptions provided by
the agencies are periodically published as a catalog and
this compilation is available to prospective "customer"
agencies which might have a need for similar computer
programs.
On.
On, January 13, 1978, the General Accounting Office issued
Report Number FGMSD 78-11 entitled "The Federal .Software
Exchange Program--A Small Step in Improving Computer Program
Sharing." Agency staff members who have ' primary
responsibilities for automatic data processing activities
should review this report. .
3. Policy. The Office of Management and Budget fully
supports this program and urges agency heads to assure that
agency staff cooperate with the General Services
Administration to increase software sharing, avoid
unnecessary duplication and expense through the exchange,
and utilize other mechanisms which have been established by
GSA for these purposes.
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2
4. Inquiries. Inquiries about this Bulletin should be
addressed to the Office of Management and Budget,
Information Systems Policy Division, telephone [phone].
Inquiries regarding the Federal Software Exchange should be
addressed to the manager, 703-557-4655 or 8-577-4655. For
:further information on the exchange, consult Federal
'Property Management Regulation 101.32.16, issued by GSA.
ames T. McIntyre,
Acting Director
?
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MEMORANDUM FOR: Director of Data.Processing-
THROUGH
Deputy Director for Administration
SUBJECT Federal Software Exchange Program
1. Office of Management and Budget (OMB) Bulletin No. 78-10 (attached)
was issued to emphasize the importance of cooperation of all Federal agencies
in the Federal Software Exchange Program.
2. In implementing the OMB policy on this subject, we believe the ,
Director of Data Processing (D/ODP) should be the CIA Action Officer and
should serve as the Agency focal point for liaison with the General Services
Administration on all matters covered by OMB Bulletin NO. 78-10. As such,
the D/ODP should establish a program to ensure that all appropriate infor-
mation relevant to the Federal Software Exchange Program is provided to
and received from the General Services Administration (GSA).
3. By separate memorandum (copy attached), Deputy Directors have
been advised that the p/opp is the CIA ActionOfficer for the Federal Soft-
ware Exchange Program and that they are responsible for providing to the
D/ODP all pertinent information on their ADP software programs or systems
that exist outside of ODP.
Attachments:
As Stated
cc: V1
DD/NFAC
DEO
DDS&T
AO/DCI
James H)' Taylor
Comptroller
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MEMORANDUM FOR: Director of Data Processing
THROUGH Deputy Director for Administration
SUBJECT Federal Software Exchange Program
1. Office of Management and Budget (OMB) Bulletin No. 78-10 (attached)
was issued to emphasize the importance of cooperation of all Federal agencies
in the Federal Software Exchange-Program.
2. In implementing the OMB policy on this subject, we believe the
Director of Data Processing (D/ODP) should be the CIA Action Officer and
should serve as the Agency focal point for liaison with the General Services
Administration on all matters covered by OMB Bulletin NO. 78-10. As such,
the D/ODP should establish a program to ensure that all appropriate infor-
mation relevant to the Federal Software Exchange Program is provided to
and received from the General Services Administration (GSA).
3. By separate memorandum (copy attached), Deputy Directors have
been advised that the D/ODP is the CIA Action Officer for the Federal Soft-
ware Exchange Program and that they are responsible for providing to the
D/ODP all pertinent information on their ADP software programs or systems
that exist outside of ODP.
James H. Taylor
Comptroller
Attachments:
As Stated
cc: DDA
DD/NFAC
DDO
DDS&T
AO/DCI
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EXECUTIVE OFFICE OF THE PREjDENT
\=0/
OFFICE OF MANAGEMENT AND BUDGET
BULLETIN NO. 78-10
WASHINGTON, D.C. 20503
March 23, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Federal Software Exchange Pi.ogram
1. Pulpose. This Bulletin is issued to emphasize the
importance of agency cooperation in the Federal Software
Exchange Program.
2. Background. In February 1976 GSA established the
Federal Software Exchange Program. Under this program, any
Federal agency which develops a computer program having
utility in other Federal agencies is required to provide
descriptive information and a copy of the program to the
centrally operated exchange. The descriptions provided by
the agencies are periodically published as a catalog and
this compilation is available to prospective "customer"
agencies which might have a peed for similar computer
programs.
On January 13, 1978, the General Accounting Office issued
Report Number FGMSD 78-11 entitled "The Federal Software
Exchange Program--A Small Step in Improving Computer Program
Sharing." Agency staff members who have primary
responsibilities for automatic data processing activities
should review this report.
3. Policy. The Office of Management and Budget fully
supports this program and urges agency heads to assure that
agency staff cooperate with the General Services
Administration to increase software sharing, avoid
unnecessary duplication and expense through the exchange,
and utilize other mechanisms which have been established by
GSA for these purposes.
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2
4. Inquiries. Inquiries .about this Bulletin should be
addressed to the Office . of Management ,and Budget,
Information Systems Policy Division, telephone [phone].
Inquiries regarding the Federal Software Exchange should be
addressed to the manager, 703-557-4655 or 8-577-4655. For
further information on the exchange, consult Federal
Property 'Management Regulation 101.32.16, issued by GSA.
0
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. --; O,
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MEMORANDUM FOR: Deputy Director for Administration
Deputy Director, National Foreign Assessment Center
Deputy Director for Operations _
Deputy Director for Science and Ichnology
Administrative Officer, DCI Area
SUBJECT
Federal Software Exchange Program
1. The Office of Management and Budget has issued Bulletin No. 78-10
(Attachment AO to emphasize cooperation in the Federal Software Exchange
Program. The Director of Data Processing (D/ODP) has been assigned respon-
sibility (Attachment B) for establishing and maintaining a program that
will be responsive to OMB policy and supportive, to the extent feasible,
of the General Services Administration (GSA) and the Agency.
2. Directorate components and
providing to the D/ODP full details
organizations which might have some
could be made available through the
independent offices are responsible for
concerning ADP software used in their
application in other agencies and which
Federal Software Exchange Program.
3. In determining whether or not Agency ADP software can be included
within the Federal Software Exchange Program, ODP and other concerned offices
will give full consideration to the protection of intelligence sources and
methods and any other security-related issues.
James H. Taylor
Comptroller
Attachments:
As Stated
k31/0DP
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STAT
MEMORANDUM FOR:
FROM
SUBJECT
23 March 19,.-:
Deputy Director for Applications
Deputy Director for Processing
Ch:.ef, Special Projects Staff
OD::' Division/Staff Chiefs
ADP Control Officers
Chief, Management Staff, ODP
Federal Software Exchange Progrem
.1. Paragraph 5 of this memorandum recluests you suLmit
to me Federal Information Processing Standard Software Summaries,
Standard Form 185, for common-use computer programs and systems.
2. GSA created a Federal Software Exchange Procrra
in 1976 to promote the sharing of computer programs and documen-
tation. This was within their mission under the Brooks Act
(Public Law 89-306) to provide effective and efficient utiliza-
tion of ADP resources. Mr. Frank- J. Carr, Commissioner, General
Services Administration (GSA), pointed out in a recent letter
to the Deputy Director for Administration, that contributions
by government agencies have been minimal and the Commissioner
solicited the DDA's support in stimulating participation in
the program. The DDA, in his reply to the Commissioner.
indicated that he could see possible benefits from C-r.A partici-
pation in the FSEP and that he had appointed ma as the Agency
representative for liaison with .GSA on matters pertaining to
the Software Exchange Program.
3. In a memorandum to the Deputy Director for AdmIl.nistfa-
tion, the Director of Data Processing stated he believed the
Agency should participate more actively in the CS7\ 2SEP and
that he planned to submit abstracts of current C,DP compuer
programs to the Federal Software Ixchange Center (1:S. on a
phased basis in small increments. Subsequently, hoft.ware code
and documentation Aould be forwarded when requehLed by i':7;EC
personnel. The D/UDP also stated that to minimize the
impact of this additional workload on ODP persnnc3?. he 'iould
have the abstracts prepared by one GDP division a thee and
that I would monitor this activity in my role as Agencv.repre-
sentative for FSFP. -After all ODP divisions haw! cchtributod,
D/ODP plans to solj.cit the aid of the DDA to (2,:.tend the program
throughout the?Agency.
? ? ...vtemr-staszaverawr
? ..
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Nuif
4. Federal Foporty Manage; ??at Regulatj,ca ilT:end-
ment E-180, Februa 1976, Subpar:: 101-32.16 p=iie.1; rojicv
and procedures describing the Fedcal Software Ixchancre Program
and is provided for your information as Attachment A to this
)memorandum. Note: paragraph 101-32.1607, Agency. Actions: stat,
that unless we receive a FSI:C request for a progrm, our actions
are. limited to keeping the SF 185 summary u,::-to-clate in C:ie FSEC
catalog. Copies of the Federal Software Exchange Catalog of
common-use programs and systems mentioned in paragraphs 101-32.1608
and 101-32;1611 of FPMR are available in the oftice of the ODP
Management Staff-,. loom 2D00, Headquarters or Deputy Director
STAT for Applications, Room 2D42, Building. Standard 37orm (SF)
185 mentioned in paragraph 101-32.1607 are available in. the offices
of either C/MS, DD/A, or DD/P.
STAT
5. It is requested that your initial al-2L1:acf:s of common-use
programs or systems be sutitted to me on Standil:zg Form U',5 before
the date listed below. Updates should be submed to me when-
ever applicable. I will, in turn, forward copia of the forms
to the FSEC.
Schedule :or Submission of Initial S'1!' 1.33
to CIA Representative for FSEP
B Division
C Division
D Division
A Division
Operations Division
Training Staff
Production Division
Engineering Division
Systems Programming Division
Management Staff & Special
-Projects Staff
? 15 197'6
? 15 June 1976
? 15 June 1978
15 August 1978
15 September 1978
15 October 1978
15 November 1978.
15 December
January j,979
15 February 1979
5
6. When programs and documentation are nuc]eca,
personnel may send the request to me or the tee:1'11GL' contct
indicated in section 12 of SF 185. If a request Is sent:, (irectly
to the technical contact, please inform me of Lho receipt of
such a request and also inform me when material has been cent
to FSEC..
Att; a/s
Distribution:
1 - ODP Registry
2 - O/D/ODP
0/D/ODP
'3March1978
CIA iZeprL!:-.;enLcaLl.e
for FSFC
STAT
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E) :I IANGE
06
?
10. :12.1 tj):1(d)
Subpart 101-32.16---federal Software
Exchange Program
? 101-32.11'10W Seer, of slow:mi.
This suhliali, Provides Polk!: and Pro-
Ceclures describing 'tic Vet ler:11 .SiI I.Wil
Exchange /2rograin. thl` reporl gig of
AltP voi wart: to the 1"ed-
eral Sot ware Exchatigo (lenter iFSEC),
anct subsegtient?use rd. Mi.,. information
fOr Covciii,iient-vid Iiing. Ilie Soft-
ware Excitant-lc" Proit-iiin will cid her only
coMlniter prorr; d lor ically related
sets of COMPACT Pro...rams. No data files
Or data bases will be inclucied. No private
or itersonal data will constitute am. por-
tion of the con11:11Ici Pro:trams to be re-
ported itild eselialen?d by PSEC. This
prOgrithl. n(hilinislcr-ci by the General
Servie.es ((ISA),
to I)i'OiUh)t.i ll1 litiiii (4Ir- com-
puter programs and 'or oilier related doe-
umentation. \Vhtle tI resoorees mid aid
of FSECIGSA ?vtall lir extended to users
iii obtaining n1111:111;1.: il)11
IV re-
le1INCC1 tlit'0001 1111.illlate re-
sponsilnlity for SII( ? sl ill
Lion Or Oil Program.: , (Isis with the user,
?'1017-32.1601
Fhc provisions of this subpart are ap-
plicable to all Federal acencies ias d(I-
fined in * 101-12.:3.01ta baviilU A1)1'
lacilities, resource:, or roma ements.
This subpart is applr?able LOt common-use
software developed el revised by .either
Government or eel:. i-actor personnel.
gins subpart is not applieithie to sof 1,-
v are lliat is classified, proprietar,y, or
developed with revolving 100(15 1v!It?I'k.
ii-
ili1h)IlISili1(llt. 01 all is ret.pared, such
as Witt ADP Fund. No:: is it applicable Lo
software to which 1111' ( ifir1311111f.'ill. does
not. possess tile full iii Is of ownership.
? 101-32.1002 Definitions.
Ternis ttsed Ill this subpart are defined
as follows:
(hit "Sof t?vare"hIll ill l: i:lU1;0
and mut ines used to isI liii the
itjiiIith-
ho's ot computers, i.roin
"liard?vare" and I at re."
includes independent
groups (11 routines, sitede one:rani:, and
sets or systvor; iii prov,!?,,10.,.
II)) !ocons
(lint. portion nu NoiNovi, 1,,c11 11,,i I uvilli
probleins MI111)1011 I 111;111YIi lltii.
1.114 W011ill IA! WWI Id Iii Oilier ;i:?.01
ro."(1, written in "Hi ii ?4,,..1,3, I hat e?;ear
V:tri:1110111 iii tvotiirroleil: rah be tie-
. caninoclatcd
ifromming Ex:to-spies ni such wit.-
;vary ;lie: initiliwoment taisiiiess
Lions, computer sv..tenis and
it:Ly ;wog ra sialiCast(,. s:?ien I itle. III
1,rt.,crafronnIft
;Lai!: ?vhieli are ant:Neat i?,11-ilICL'ONIdelli,,
an(i I et.: t 1)V0111;1111S.
C) "C0:111)1;ifT 1/1'4,;t:-.1!,1" 1111N-1115 011
identifiable series of ions or
st,denients, in a form iiceeplable to a
coniputer, prepared to iteiik.Ve a certain
result.
((II "Aid (+mated d.' ha syqviii" meanN
a se1 or logicollY related I.:minute':
111115 CleSi!!114.'d 1.0 ark;()ItIpliSil specitic
(MjeCt (".lhlilaIlt Ill.
IV) "Stai.1.1all? ;;Iimm:iry" 111('A 1111 ht
C011(TrIV;ell (WWI ab0rat:t. of it
vont!niter Itrogi ant ill atitomatt?t; (taloa
system.
"P'ecleral Snr I Nvare 1.:x..ltaleto Coo-
ler " mean:: :1.1 01'1,,irnization
pin:snail. to tile i!ittliority 0:
ra tor it c'enieritt
tor the collection. anilotnicenicul, hi1)-
liof.raphic control, .1:1?: t ion
cif colonial-ter: ::(111Avart:
a ot it etch.
:
WI "Feder:11 f.-7.o!twarc 1;:xchanee Cat-
:116p." .ineons
maintained by 1:S1C, ivltit It ht1lh'lZC);
information abolit. Governinent-owneti?
common-list! vollo..are pr...(1e.cptl t..y and
1 or Federal agencies.
? 101-32.16113 fliminioilast, sin) ts.,,,?,?.
Por the inirpo:to of this minpart, cam-
? mon-ii,c sof Ware is that whi,?:1*.
(al Satisfies the tletir.;tii,r, ? 101-
32.14T-121b .
it)) lias been tesiod ;Intl prrtveil ()(er -
atir?nal 11.1r at loa.-Ctu) day ?i anti s Inttin-
tained by or lor a Fr..cicral agency.
ft..) 15 composIttl or Ntatal-aitate, sub-
routinc:;, pro...Janis. or siiii.,,vstunis:
not. cloperiLlent on sl;eci!il 0 tinattie baytt-
\Vara options or :.0110va0..! leatrifts
surli options or featiirv::
tr,,s1,.;liouti Iii;.-.i1m11a!t-(1 t11:,irci?vart?
thur than the orwinai !;(?
iisel ill oil lifferew. ware,
id, WoN? tlevi?Ic.i?ed ti 1+%'(".1110011t
per:it-amyl or Ilirrei"h ot? craw,
with lioyernment
velopod tHither con', Fact i;iiit,. ail
rights of 44W1101!...11ii) Itt :11. kvare must,
he vested in Hie tioveriiiiien!...
l.i.g11 t 1.1.011. /41 'Y r.IANAC.I:M1'1,11" Itt"C.I./1 11(tW;
IAMI_PII)Mir..N1 I .1110. rr.IIIIL/Al/Y 1971:1
:12:111
?????????-???? ?
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INF
? 101-32.1(411 Isi.iii peratioo tz I
. --:12.10(17
Indio gold:mei%
rc.-11:11-ii to;
The Federal Sof l?va:.. Exchange Pvo-
gram is operated by (::zA it,: author-
ized representntive pin -mint to the
all policY iniidance and direction of ( ISA.
The regional Agency. Se !Tiers Coordina-
tion Divisions of AD'IS %rill handle direct
0Perational contact with agencies as out-
lined in 101-32.1609.
15, 101-32.1605 Progymn objertiveq.
Thr objedivt,; of I Itc
cltange Program...arc to provide for the;
(al Collection of (*)iom:In-use soli-
ire lamination.
(h1 I)evelopment and maintenance of
?a. listing Of common-tif?P h.vori.? to
the tedevel0pMent of programs
already tested and in us.. cl:t.wherr.
(e) l'ithlication and ion of a
software exchange ci?I :dor cont.Ating
al)stracts of colninon-we 5;oftware.-
1)issemina I ion tI. common-use
of Ware owl /or docrimrnt atio;)
C.) Itedurt in? of hVitdl coshi. lime,
and use of personnel fol soft-
ware ocrittisitiott and. or develoimuml..
? 101-32.16(11) Scr% pvvforviccl by
lite Federal Soft wsire EN:change Cell-
ler (ESEC).
f tincLions of 181.1(.". include:
(a) fklaintainiir: central library of
summary descriptions of coomion-tv:e
prof:rams and systems. including a vont -
Pleb; index of this inventory and itnister
collies of rellorfaccl programs, systems.
mut documentation.
(b) Editing, screrilinr., and compiling
agency algd Facts of P011111.1?1-11s1,. pro-
rra ins or systems N111)111 ilt ed.f or exchange
? by Federal ag,enries.
(c) Functioning ita ti row rat point Of
? contact. xvith agencih: ;01 inform:0)On
anti dissemination of av: flable sort warit'.
t(1) Publishing and distributing the
basic Federal Softwaro Exchange Cata-
log with periodic updates. .
Aasisting Federal ;wench's ill iden-
tifying currently available software 1.0
satisfy their requiremortia. ?
If Assisting agtaicii.:.mu 0Y:inn:Ir. in-
formation concertina. li...Iiiiiral?problems
with sof twar.e releaser! thromd)
(to N?tifyillg apoimeicr, I eiglimen to
sof (mare obtained 1.11r.gi.;11 FSEC.
32.10
t., Continua liy ruvieW
ill 1 !lt? agency M identify pr-.4:ratir; or sys-
tei.ls ty(?11(1 be Of use I() .iti.er nt:eil-
t:ics meeting the criteria set forth in
?
:3iitunil, abstracts of prof:rams
?)..0 mg the criteria in ?.101-32.16),3 to
Ft=i1, National 'reelinicid ;rformation
Service. Springfield, VA :131.51, rim Stand-
nit! Form (81.'1 181. 1.'cilcral
l'rocessing Standard Sul* Stinirmi ry.
(:tramion..tise programs :1:111 Sy:4(TV;
mceline the specified trifelia, will tie de-
scribed aml reported In i?St..?" on
Limon,: basis. In miditio? Lions full (in St' 185. the (13,N I:W.:lir:titan.
Nlanapereent. In ill ion S.ystAgns,
Apr IVIIS l'roccdures. APpen-
A. I). aml Pi, shall Isr used f r.r
forimi Lion conceining organization earles,
conmitter maim:actor:vs, anti oiotiela.
(e) using SF' 185. of
ehanges to sof tware pro:ion...1y repo: ',ed.
Such ellangcs should have ack.-
onaleiy I?ested cirtire the rlipelitt. por-
t ormanee of Inert l'ivr.re.
. (di Notify 1.'SriC, using f-s.1.' 1 f of pre-
vioitsiy? reported orb:Jar:1s i bat 111t:
atterie.' lit lonf;er maintains.
shall be made w ithin 30 da t, term;
on ting on intenance.) ?
(r) . (me-I?inu.
15 days of receipt. of illy p?:???:.;?;;-,f re-
quest. of an actual program mini 'or its
documentation. System pr.-,grani
went:111m) shall he oviiit.(1 I., the ex-
tent 1?Ibit it rim imolt.mer;.(.(. ir.. ;Alter
?users and should contain as: .1 minimum
the folluwing:
Ill A narrative:
User instructions tvlii..11.