FURTHER CONSOLIDATION OF THE DDA MICROGRAPHICS ACTIVITIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP10T01930R000100050030-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 27, 2016
• Document Release Date: November 19, 2012
• Sequence Number: 30
• Publication Date: December 5, 1977
• Content Type: MEMO

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Declassified in Part - Sanitized Copy Approved for Release 2012/11/19: CIA-RDP1 OT0193OR000100050030-1
C/ISAS
TO: (Officer designation, room number, and
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NO. STAT
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5 December 1977 1
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Declassified in Part - Sanitized Copy Approved for Release 2012/11/19: CIA-RDP1 OT0193OR000100050030-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/11/19: CIA-RDP1 OT0193OR000100050030-1
MEMORANDUM FOR: Michael J. Malanick
Acting Deputy Director for Administration
Assistant for Information, DDA
Chief, Information Systems Analysis Staff
SUBJECT Further Consolidation of the DDAMicrograpt-hics
Activities
As part of our MBO program, a study was undertaken to determine
whether further consolidation of the DDA micrographics activities would
be practical and cost effective. As the attached study indicates, with
the exception of separate filming units in the Office of Security and
the Office of Finance, all other DDA micrographics requirements are
handled by the central micrographics production unit in P&PD/OL. It
was determined that the above two units are operating efficiently and,
given the current structure of the Agency's micrographics program, no
substantial savings would accrue from further consolidation at this
time. A recommendation was made that if the consolidation of micro-
graphics production for the entire Agency is ever accomplished, the
Office of Security program should be transferred to P&PD; however,
because of its physical location, the Office of Finance project should
continue as is but be placed under the jurisdiction of P&PD.
Declassified in Part - Sanitized Copy Approved for Release 2012/11/19: CIA-RDP1 OT0193OR000100050030-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/11/19: CIA-RDP1 OT0193OR000100050030-1
30 November 1977
MEMORANDUM FOR: Chief, ISAS
FROM . Chief, MPB
SUBJECT ISAS Objective 26-78
Milestone 5: Review existing DDA micrographics
activities to determine if further consolidations of these
activities would be practical and cost effective and make
recommendations.
1. The current micrographics related activities in
the DDA are as follows:
a. Micrographics Program Branch/ISAS with
responsibilities for Agency-wide
implementation and coordination of a
micrographics program.
b. One Systems Analyst in System Staff/P&PD
who devotes almost 100% of his time to
designing systems and establishing procedures
for micrographic applications sent to the
Central Micrographics production unit in
P&PD.
C. Central Micrographics production unit in
P$PD/OL has the responsibility for .
processing all microforms produced in the
DDA and most of those produced in the
other directorates.
d. A micrographic filming unit in the Office
of Security.
e. A micrographic filming unit in the Office
of Finance.
2. The filming units located in the Office of Security
and in the Office of Finance are fully supported by the central
facility in P&PD. P&PD does all film processing, duplication,
and production quality control for these filming units.
Additionally, P&PD furnishes these units film for the cameras
and provides training and support for their personnel and
equipment.
Declassified in Part - Sanitized Copy Approved for Release 2012/11/19: CIA-RDP1 OT0193OR000100050030-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/11/19: CIA-RDP1 OT0193OR000100050030-1
3. Since these filming units are presently operating
efficiently and no substantial savings can be gained by
consolidation, it is recommended that no change be made at
this time. However, if the recommendation for the overall
consolidation of the Agency's micrographics production is
accomplished, the following changes should be made in the
DDA:
a. The filming now accomplished by the Office
of Security filming unit could be done by
the P&PD Headquarters satellite facility.
This would constitute a saving of one
position, 400 square feet of floor space,
and eliminate one microfiche camera.
b. The Office of Finance filming unit is
physically located in Key building and
would be difficult to consolidate. If the
filming was done in P~PD, two microfilm
cameras could be eliminated and approximately
400 square feet of floor space saved.
However, due to the nature of the finance
documents and the file preparation necessary,
no personnel savings would be realized.
Taking all facts into consideration, the
Office of Finance filming unit should remain
in Key building, but become a satellite.
facility of P&PD. This would provide for
the continuation of trained micrographic
personnel, provide a career opportunity for
these personnel in the micrographic
field, and provide a back up for the filming
operation when personnel are on leave or in
training, as well as ensure that all filming
meets Agency and other applicable standards.
Declassified in Part - Sanitized Copy Approved for Release 2012/11/19: CIA-RDP1 OT0193OR000100050030-1