NOTE FROM CHIEF, MPB, TO AC/ISAS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP10T01930R000100050039-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 22, 2016
• Document Release Date: October 31, 2012
• Sequence Number: 39
• Publication Date: November 2, 1976
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2012/10/31 : CIA-RDP10T01930R000100050039-2
2 November 1976
STAT
furnished the attached from OL's FY-77 program STAT
NOTE FOR: Chief, MPB
FROM AC/ISAS
call which I believe you will find interesting. I would
appreciate receiving your candid appraisal of OL's suggestion
regarding the transfer of your two analysts' and secretary's
positions to provide them the added muscle presumably to
carry the micrographics program responsibilities and also
your view of how residual micrographics activities could be
handled as they suggest b
the CIA/RMO
I believe thi
ill
y
.
s w
come up at our first Management Conference in December.
W
j W"V .A
ttachment: a/s
STAT
Declassified in Part - Sanitized Copy Approved for Release 2012/10/31 : CIA-RDP10T01930R000100050039-2 --
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/31 : CIA-RDP10T01930R000100050039-2
Printing and Photography (Conttd)
4. Projections
The FY 1977-1978 resource package, in combination with an aggressive cross-training program to
provide multiskilled personnel, will enable P&PD to maintain, or in some cases improve, the efficiency
and responsiveness of services to Agency components. A capability and flexibility will exist to respond
to the requirements forecast through probabilistic projections based on customer-provided information
arstorical data.
S. Key Issues
a. Consolidation of Agency Micrographics Programs
There were overlapping responsibilities and duplication of effort betwee1).iS S and PF;PD in tr~
_
areas of copier management and micrographic activities. Copier management-has recently been centralize
4 -
in PQ'PD. Similar efficiencies could be achieved through centralization of micrographic activities.
For the past S years, the MicrograP14 Pro a:i Branch, Information Systems Analysis Staff ?PB/IS.~S
~ )s
corking urith the Printing f, Photography 'bivision, Office, of Logistics (PF,PD/OL) has pursued a vigorous
program to improve the efficiency in nformation storage and records handling in the Agency through the
use of microphotography. The progra has resulted -in significantly wider use of u.icroforms in addition
to an increasing degree of interest in consi Bring microphotography as a possible solution to the problems
associated with storing, retrieving, and disseminating both digital and hard-copy forms of information.
T? B has established a mechanism w reby the varicus microform systems and capabilities dispersed
th. ghout the Agency a be audite . MPB is also the focal point for examination of ad-hoc issues
for Agency-wide interest sucf as uture requirements of computer output microfilm (COI)2 applicability
of updatable microfiche, or establishing general guidelines for developing micrographics applications
3
MP'B's personnel staff connitted to this program consists of 3 1/2 professional s (one of M's pro-
fessionals has an additional assignment of establishing and maintaining an Agency-wide word processing
program), and one secretarial employee.. P&PD has one full-time professional assigned to microimaging
J systems. The latter has assistance available from members of the P&PD Systems Staff and the P&PD
Photography Branch.
~i-?
II
.
Declassified in Part - Sanitized Copy Approved for Release 2012/10/31 : CIA-RDP10T01930R000100050039-2
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/31 : CIA-RDP10T01930R000100050039-2
intro and Pho tography (Coat' d)
. Key Issues (Cont 'd)
1,,'e believe that the program has now matured to a point whereby the Agency might realize several
benefits through transferring the entire micrographics program to OL. 4t_e advisor role of the
a::other important by-product of such a transfer could be the closer involvement- of P&M in the activities
of the Central Reference Service's SAFE/ADSTAR program and the Directorate. for Operations' DORIC pro ;ra=ja,.
I 'f
p:_csent Agenc I~iicro ra hies r were made an .additional eat of he A~eney Records k~.r~age eat
;.ficer, or exan pie, the progran ~sitti its present un6tiohs and
levels of activity could b~ asst~*r!ed
y OL with the transfer of two GS-l2 and the GS-5 Positions, eliminating the need for the GS-14 branch
ief and the ha to efforts of the GS-13. The transfer would also place management of the progrz:n
the same organizational and physical locus as the main AgencyTmicrographics processing facility which
d give the additional benefit of one-stop shopping f r th potential micrographics customer. Still
c th of which are large-scale projects based on microform imaging, storage, and delivery systems.
:,: scussions with members of the two praj ect teams suggest PETPD. may be called upon to install, operate,
.a." raintain central processing facilities for the micromedia selected. The OL maintains the largest
:'ins With the 'several components which are active in micrographics. Continued success of the prcarai:,-=
-. crcgraphics processing - facility in the Agency, and has over the years, establishes good work g .rel:atio %
ILLEGIB
if microform systems continue to be managed in a decentralized setting--i:s largely dependent on the cooperation
cf all components. In this light, transferral of the program to OL could be aces- l.ished u,Fith ar~anirr"n
disruption to present activities.
ILLEGIB
Further; the DDO and DDI are engaged in research work concerning new generation, high reduction
oc;,~;ient storage systems, including systems based on "ul.traficheg" a high reduction microfiche format
f40torage and r etrivval system. These systems are expensive; therefore a centralized responsibility may
be the best approach.
e.Pcncy mission- is subjective, and difficult to quantify. The benefits of the syste7- would include:
Declassified in Part - Sanitized Copy Approved for Release 2012/10/31 : CIA-RDP10T01930R000100050039-2
b. Visual Aids Production Via Genigraphics
The findings of an Office of Research and Development, (ORD) task team, along with experience gained
through the Printing & Photography Division (P&PD) contract with Creative Technologies, Inc., for automated
graphics support, reinforce HUD's initial evaluation that a Genigraphics system is a viable alternative
co improve response to Agency graphics and visual aids requirements. The report identifies a savings
of some $25, 000 per year, ass-ring a constant future -i}or%l.oad identical to existing requirements, and at
4 present costs. P&PD agrees that the overall benefits of the system outweigh the marginal monetary savings
n reference t.o the initial system costs. The degree that:L-graphics and visual aids contribute to the
ILLEGIB
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/31 : CIA-RDP10T01930R000100050039-2
STAT
Declassified in Part - Sanitized Copy Approved for Release 2012/10/31 : CIA-RDP10T01930R000100050039-2
 r1 h
Declassified in Part - Sanitized Copy Approved for Release 2012/10/31 : CIA-RDP10T01930R000100050039-2
MUM111! H6.W6J " 11H611.
SUBJECT: FY-1977 Objective Statements
c. No further comment wa.s made regarding the posi-
tive indicators program. OL is..pretty well set on it and
it now remains a matter of seeing how well it works.
3. The feasibility of consolidating the Agency micro-
graphics pro ramiin P$PD was offered as an "efficiency evaluation
subject" iesp~onse to the Presidential Management Initiatives
program. It had not been established as an internal management
V objective, however., Mr. Blake asked that it be`so established
jointly with Information Systems Analysis Staff and tracked
at the directofate level. Development of the objective statement
and joint action plan has been assigned to P&PD.
--a
STAT
Dist ibution:
OL/P&PS (Official)Via O-D/L
1 - OL/P$PS (Chrono)
OL/P$PS (31 Aug 76)
STAT
IIIIREPi 'a '"? e
Declassified in Part - Sanitized Copy Approved for Release 2012/10/31 : CIA-RDP10T01930R000100050039-2
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/31 : CIA-RDP10T01930R000100050039-2
Iq
Next 1 Page(s) In Document Denied
STAT
Declassified in Part - Sanitized Copy Approved for Release 2012/10/31 : CIA-RDP10T01930R000100050039-2