FY-1974 ANNUAL REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP10T01930R000100080011-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 22, 2016
• Document Release Date: October 9, 2012
• Sequence Number: 11
• Publication Date: July 29, 1974
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP1 OT0193OR000100080011-9
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MEMORANDUM FOR: Chief, Information Systems Analysis Staff.
SUBJECT : FY-1974 Annual Report
1. In' response to your request for-. more' facts and figures.:
on MPB's-annual report, the following".information should hopefully
2. Under Section.A', paragraph 2:
a. There was a net increase of 33 new:microfopn appli-
cations in the Agency.,- Assuming. the conversion of
all the documents indicated in these 33-.riew applica-
- tions, documents held, in Headquarters. would be.
reduced by 1,416 cubic feet and. those in,tle
Records Center and Archives. by. 2,7.50 cubic feet.
b'.. Thirty-eight older' appl.ications'were reviewed during
the period and many changes, were. suggested and/or
implemented to make them more efficient. and cost
effective. While no attempt was made-'to cost out each
and every suggestion, representative examples of1how
Agency resources were saved by reasons of'MPB's
suggestions'are.:
(1) As'a fallout from MPB's.survey pf.the. Executive
Registry, the DDM&S Registry also-decided-to film
its document control slips,'thereby saving six
cubic feet of space.',
(2) As a result of MPB's.suggestions, the 'Office of
Finance, Compensation and Tax Divisi'onis tin-the
process of implementing? a conversion :of its
bi-weekly payroll. from CQM cartridge to COM
fiche.: This will have the salutary effect of
saving. at least several thousand dollars in
viewer-printer paper costs each'year'. -In addition,
MPB's suggestion to office landscape'.,the area
around this microfiche operation has also been
implemented. The full effects- of this change
will not be felt, of course, until the second
quarter of FY-7S when the installation will be
completed.
Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP1 OT0193OR000100080011-9
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP1 OT0193OR000100080011-9
=STAT
;STAT
(3) MPB's suggestion to relocate the COM machine
from OJCS to PSD also'has had beneficent effects
on that operation by reducing the number of COM
tape reruns. With the COM located in PSD, the
operator is now able to make a determination
early in the production to satisfy himself that
he is getting at least satisfactory output.
When the operation was being handled by computer
operators, their lack of microphotographic
experience prevented them from making such a
test. All too often the poor results of the
recording were not detected until after the
exposed film was processed by the central lab.
This resulted in repeated reruns and a waste
of film and labor.
(4) MPB recommended to Division D the replacement
of their cartridge Miracode system with a
jacket operation to facilitate not only the
filming, but also the distribution of the data
base to their field units. While the former
s stem required that all the filming be
where the camera was held, now the filming
is done on a 16mm camera in their own office
in Headquarters. This has resulted in a more
efficient operation and better control over the
data.
A survey conducted in one of OTS' components
revealed a sporadic need for increasing the
output of microfiche duplicates for distribu-
tion to field units. The acquisition cost of
a second microfiche duplicator was avoided by
the component's borrowing one of MPB's units to
get them over the hump.
Also in OTS the acquisition cost of a viewer-
printer was avoided when MPB was able to recommend
that a similar unit be brought back to Head-
quarters from one of its field units reporting
that it no longer utilized the equipment.
(6) MPB designed and implemented a computer-driven
micrographics inventory control system which
resulted in saving countless hours of both
professional and clerical time heretofore spent
in manually logging data. The computer data
base provides a capability to do equipment
analysis that was not possible with the manual
system.
Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP1 OT0193OR000100080011-9
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP1OTO193OR000100080011-9
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3. Under Section B, Objective #2, numerous components who
borrowed MPB's equipment throughout the year can be translated into
17 Agency components from all four Directorates. As of the end of
the year 80 pieces of equipment were on loan with an inventory
value of $57,500.
STAT
Chief, Micrographics Program Branch
Declassified in Part - Sanitized Copy Approved for Release 2012/10/09: CIA-RDP1OTO193OR000100080011-9