ANNUAL RECORDS INVENTORY - FY 1983

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP10T01930R000100090001-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 19
• Document Creation Date: December 22, 2016
• Document Release Date: October 5, 2012
• Sequence Number: 1
• Publication Date: September 8, 1983
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090001-9
' ~' - - V Vet IVVJ
MEMORANDUM FOR: Records Management Officer, DCI Area
Records Panagement Officer, DDA
Records Management Officer, DDI
Records Management Officer,- DDO
Records Management Officer, DDS&T
STAT FROi4:
Chief, Records System Branch
Records Management Division, OIS/DDA
SUBJECT: Annual Records Inventory - FY 198,3
1. Attached are copies of Form 3581, Annual Report of Records
Holdings, for use in collecting volume statistics for the Agency's annual
report to the National Archives and Records Service (NABS). Please
inventory your records holdings and provide completed reports to Records
Systems Branch (RSB) by 14 October 1933.
2. As was done last year, I am sending-the inventory focros to you to
ensure that no components are overlooked. Also, your dissemination of these
forms will ensure complete coverage and allow for directorat-~e level
management re uirements. An uestions concernin the inventor should be
STAT directed to I f
need'ed',. ad'ditianal Earns are available it RSB, I23'6 Ames guiIding. "
STAT
Attachments:
Inventory forms
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090001-9
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
~:~ ~t4'NU 198
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
ANNUAL REPORT OF RECORDS HOLDINGS
THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF THIS FORM.
TO: ~ _
FROM: (Directorate and Office)'
CIA
1. OFFICE FILES: Correspondence, Cases, Etc.
LINEAR FEET
CUBIC FEET
124, 730.36
2. CARD=SIZE FILES: Indexes, Tab Cards, Others.
DO NOT include microforms.
5, 698.03
3. ODD~SIZE MATERIAL: Maps, Photographs, Charts,
Movie Film, Etc.
3.2,522.16
4. REFERENCE MATERIAL: Library books, Catalogs, ~
Manuals, Etc.
91 096.65
S. MAGNETIC
NUMBER
/ / / // / ~// / / /
RECORDS
Computer Tapes
105,456.9 -
/ / / - ~ _ /
15,072.54
Audio Tapes
/ / / ~ / // / / / / j /
'
30 430
_ 20 =
'1 521.50
T
d
/~/i~///iii ~/~/
apes
Vi
eo
11 619.09
_ ~ _ /
1,659.$7
/ / / / ~
/ / / / /
Disc Packs i
1 303
~
_ 2 = / /
652.50
Word Processing
// // / ~ / / / ~ // /
'
Magnetic Tapes
/+ 717 , 44
_ %2 =
65.52
Word Processing
/~ //////// ///
'
Magnetic Cards
'
/ / i /
- 6 =
152.4
25.40
"
. ?
Magnetic Diskettes 5 %a
/ / / /
735 s =
14.7.57
"
/
// / / / / /
Magnetic Diskettes 8
,
/ // /
1 015.36 _ 2 =
507.68
P
T
l
aper
apes (on ree
s)
/ // _ 72 _ //
. 26
6. MICROFORM
RECORDS
Reels
NUMBER (16mm)
NUMBER (35mm)
16mm= 84 = ~ /
448.70
.
37,690.8
37,644.48
3Smm=54 = /
697.12
A
perture Cards
~/// / / / / //
_ 6 =
2623.02
437.17
Microfiche
6 =
/ / /
5021.58 _
836.93
7. TOTAL VOLUME ON HAND (1 through 6)
276,119..96
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
257,681.80
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE - INCREASE
18, 438_16
DECREASE
'~
10. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT FISCAL YEAR
95,505.68
STAT
FOB 1^ 3581 ED STI ONS PREVIOUS
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090001-9
Federal Property Management Regulations require that each Federal agency
submit to the National Archives and Records Service a yearly summary report
of its record holdings.
Certain conversion rates have been incorporated into the inventory form
adjacent to the items for ready reference. The following,are additional
conversions needed for other items listed.
EQUALS ONE CUBIC FOOT
Letter .and legal files 1 linear foot
Map Cabinet 1/2 drawer
3 x 5 Cards 10 linear feet
4 x 6 Cards 6 linear feet
8 Cards- 4 linear feet
Measurement should be as simple as possible; figures rounded to the
nearest half-foot are adequate. If you find it necessary to measure to the
nearest inch, however, submit measurements in tenths of a foot,. using the
fol 1 owi rig standard:
1 "=.1 2''=.2
3"-4"=.3 5"-.4 6"=.5
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090001-9
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
ANNUAL REPORT OF RECORDS HOLDINGS
THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF THIS FORM.
TO:
FROM: (Directorate and Office)
OIS/RMD
DDI/IZ~-70
1236 .Ames-
2F42 Hqs.
FCC
1. OFFICE FILES: Correspondence, Cases, Etc. ,
LINEAR FEET
CUBIC FEET
31,292.15
2. CARD-SIZE FILES: Indexes, Tab Cards, Others.
DO NOT include microforms.
:2,977.63
3. ODD-SIZE MATERIAL: Maps, Photographs, Charts, '
Movie Film, Etc.
18,708.21
4. REFERENCE MATERIAL: 1-ibrary books, Catalogs,
Manuals, Etc.
42, 256.5:0
S. MAGNETIC
NUMBER
/ ~ / / / / ~ // ~ /
RECORDS
Computer Tapes
6, 541.89
/ ~ / _ ] _ /
942.73
Audio Tapes
~ ~ ~ ~ ~ ~/ / / / / //
--
- 20 =
--
Video Tapes
2,439.00
_ ~ =
364.13
/ / / / ~
~ / / / /
Disc Packs
42
~
2 = / /
22.00
Word Processing
~/ / ~ / ~ ~ ~ / ~ ~/ /
Magnetic Tapes
28.8
- %2 -
.4
Word Processing
~~ ///~/~~~ //~
Magnetic Cards
/ / /
10 ? 8 b
1 ? 8
"
/////
~ // /
Magnetic Diskettes 5~/a
/ / ~ ~
54.85 5 -
10.97
"
/ / / ~ / / / /
Magnetic Diskettes 8
/ // /
55.82 - 2 =
27.91
P
T
l
aper
apes (on ree
s)
/ // = 72 - / /
0
6. MICROFORM
RECORDS
Reels
NUMBER (16mm)
NUMBER (35mm)
16mm= 84 = ~ /
709
7
7673
,
33mm _ 54 =
Aperture Cards
~/// / /~ /
~ /
2 , 211.6 6
Microfiche
// /
2 159.4 - 6
7. TOTAL VOLUME ON HAND (1 through 6)
97,566.7
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
95,164
2,402'7
INCREASE
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE
_ _ _ _
DECREASE
10. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT FISCAL YEAR
11,014.6
STAT
F081^ 3581 EDITIONS PREVIOUS
~ / .~.
DATE
~~ Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090001-9
~.
Federal Property Management Regulations require that each Federal agency
submit to the National Archives and Records Service a yearly summary report
of its record holdings.
Certain conversion rates have been incorporated into the inventory form
adjacent to the items for ready reference. The following are additional
conversions needed for other items listed.
EQUALS ONE CUBIC FOOT
Letter and legal files 1 linear foot
Map Cabinet 1/2 drawer
3 x 5 Cards 1~0 1 inear feet
4 x 6 Cards 6 linear feet
5 x 8 Cards - 4 linear feet
Measurement should be as simple as possible; figures rounded to the
nearest half-foot are adequate. If you find it necessary to measure to the
nearest inch, however, submit measurements in tenths of a foot, using the
following standard:
1"=.1 2"=.2 3"-4"-.3 5"-.4 6"=.5
7"=.6 8"=.7 9"-10=.8 11"=.9 12"-1.0
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090001-9
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
ROUTING AND .RECORD SHEET
SUBJECT: (Optional)
DDO Annual Records Inventory - 1983
FROM
EXTENSION
NO
:
.
MPG /RMB
1 - 7
DATE
1 ctober 1983
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
-
to whom. Draw a line across column after each comment.)
1.
C/MPG/RMB
,`
N
~ o v~
9983
~,
2.
-
3.
C/MPG
~~
0
~ag3~
FYI
4.
5.
~C/IPdS
~.NS83
~
N~ 3
For signature.
6.
7.
MPG/RMB
~~~-~
For copies & distribution.
8.
9.
C~A,S~/ols~A~.9
%/
l o.
il.
12.
13.
14.
15.
FORM 61 O USE PREVIOUS
I-79 EDITIONS
~~ Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090001-9
r!IEMORAPdDUM FOR: Chief, Records Systems Branch
Office of Information Services, DDA
2 ~?V 1993
Chief, Information Management Staff
SiJBJECT: DDO Annual Records Inventory - 1983
REFERENCE: Memorandum from Chief, OIS/Records
Systems Branch Regarding Agency RMOs'
Reporting Inventoried Records Holdings
Attached herewith are two each completed copies of Form
3581 (Annual Report of Records Holdings) submitted. in
compliance with reference request.
Attachment: a/s
WARNING NOTICE
INTELLIGENCE SOURCES
OR METHODS INVOLVED
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090001-9
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
c
~D~FIDEh r ~~
ANNUAL REPORT OF RECORDS HOLDINGS
v FROM. (Directorate and Office)
Chief, Records Systems Branch, RMO Chief, Info i`lgmt Staff DDO
ormation Services DDO/RT10
1. OFFICE FILES: Correspondence, Cases, Etc.
2. CARD-SIZE FILES: Indexes, Tab Cards, Others.
DO NOT include microforms.
3. ODD.SIZE MATERIAL: Mops, Photographs, Chars,
Movie Film, Etc.
4. REFERENCE MATERIAL: Library books, Catalogs,
Manuals, Etc.
5. MAGNETIC
RECORDS Computer Tapes
Magnetic Diskettes 5%"
6. MICROFORM
RECORDS
Word Processing
Magnetic Tapes
Word Processing
Magnetic Cards
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF THIS FORM.
LINEAR FEET CUBIC FEET
25161.7 25161.7
NUMBER
484
118. 2
654. 3 - 6
Type Microform Records Held By DDO
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE
INCREASE
DECREASE
10. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT FISCAL YEAR
44ARr7ING NOTICE
INTELLIGENCE SOURCES
OR METHODS INVOLVED
FORM OBSOLETE PREVIOUS
,~-e, 3581 EDITIONS
2 ~OV 19~~
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
ANNUAL REPORT OF RECORDS HOLDINGS
THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF THIS FORM.
TO:
FROM: (Directorate and Office)
DCI-Area
1. OFFICE FILES: Correspondence, Cases, Etc.
LINEAR FEET
CUBIC FEET
4845.41
2. CARD~SIZE FILES: Indexes, Tab Cards, Others.
DO NOT include microforms.
259.29
3. ODD-SIZE MATERIAL: Maps, Photograph`s, Charts,
Movie Film, Etc.
309.00
4. REFERENCE MATERIAL: Librory books, Cato logs,
Manuals, Etc..
'
4538.28
5. MAGNETIC
NUMBER
~ ~ / // ~ /~/
RECORDS
Computer Tapes.
O
,
- _
// ~ 7 /
0
Audio Tapes
/ ~ / % i ~/ i ~ /~'/i
426
- 20 =
21.30
V
T
/~/i~///iii //~/
apes
ideo
9.1
~ = i
1.30
/ / / /
/ / / / ~
-
Disc Packs
7
%
_ 2 = / / -
3.50
Word Processing
~/ // / / / ~ / / //
Mognetic Tapes
0
i
_ 72 _
0
Word Processing
~~ ///~~/~~ ///
Magnetic Cards
/ / /
l~..r~ -~ 6 =
1.75
"
/~ / / / / / / / / /
Magnetic Diskettes 5 %a
/// ~
_
~ 18.5. - s -
3.70
"
~
/ / ~ / / / /
`
Magnetic Diskettes 8
-
/ // /
204.7 _ 2 =
102.35
P
T
aper
apes (on reels)
0
/ // = 72 - / /
O
6. MICROFORM
RECORDS
NUMBER (16mm)
Reels
NUMBER (35mm)
16mm=84 = ~ /
$, fj3
.]41
72
O
.
3Smm _ 54 =
0
Aperture Cards
/
_ 6 =
Microfiche
/ /
63.6 _ 6 =
10.60
7. TOTAL VOLUME ON HAND (1 through 6)
10105.31
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
/
5442.10
' INCREASE
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE
_ 4663.21
_. _
~ DECREASE
10. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT FISCAL YEAR
521.50
STAT
i
FORM OBSOLETE PREVIOUS
12-81 3581 EDITIONS
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090001-9
Federal Property Management Regulations require that each Federal agency
submit to the .National Archives and Records Service a yearly summary report
of its record holdings.
Certain conversion rates have been incorporated into the inventory form
adjacent to the items for ready reference. The following are additional ?
conversions needed for other items listed.
EQUALS ONE CUBIC-FOOT
Letter and legal files 1 linear foot
Map,~Cabinet 1/2 drawer
3 x~5 Cards 10 linear feet
4 x 6 Cards 6 linear feet
5 x 8 Cards 4 linear feet
Measurement should be as? simple as possible; figures rounded to the
nearest half-foot are adequate. If you find it necessary to measure to the
nearest inch, however, submit measurements in tenths of a foot, using the
following standard: '
1"=.1 2"=.2 3"-4"=.3 5"-.4 6"=.5
7"=.6 8"=.7 9"-10=.8 11"=.9 12"-1.0
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090001-9
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
ANNUAL REPORT OF RECORDS HOLDINGS.
THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF THIS FORM.
TO:
FROM: (Directorate and Office)
DDS&T
1. OFFICE FILES: Correspondence, Cases, Etc.
LINEAR FEET
CUBIC FEET
'
29 293.75
2. CARD~SIZE FILES: Indexes, Tab Cards, Others.
~' DO NOT include microforms.
1 412.17
3. ODD~SIZE MATERIAL: Maps, Photographs; Charts,
Movie Film; Etc.
~
12 586.25
4. REFERENCE MATERIAL: Library books, Catalogs,
Manuals, Etc.'
S. MAGNETIC
~
NUMBER
/ ~ / // / /// / /
RECORDS
Computer Tapes
26 378.9
/ / ' = ~ '_ /
3 768.41
Audio Tapes
~ ~ ~ / ~ ~/ ~ ~ ~ ~ j
2
_ 20 =
16.20
/ / / ~ / / / ~ ~ ~ // / /
Video Tapes
8.3
_ ~ _ ~
336.90
/ / / / / ~ / / / / /
I
Disc Packs
z = / /
150.00
Word Processing
// /~ / / ~ ~ / ~ ~/ ~
'
Magnetic Tapes
72
_
~2 _
1.00
Word Processing
~~ ///////~ //~
Magnetic Cards
/ /// / /
25.8 _ 6 -
4.30
Magnetic Diskettes 5 /a"
/ / ~ i
590 _ 5 =
~ 118:00
"
/ / / / / / / /
Magnetic Diskettes 8
/ // /
225.4 - z =
112.70
P
T
l
/ / / / / / / // ///
aper
apes (on fee
s)
18.7
/ // - ~2 = / /
. 26
6. MICROFORM `,
RECORDS
Reels
NUMBER (16mm)
NUMBER (35mm)
lbmm=84 = ~ /
$ 57
11, 639.88
3, 338.82
ssmm= sa =
61.83
A
perture Cards
~/// / // / ~/
_
6 =
346.02
57.67
Microfiche
6 =
/ / /
37.32 -
256.22
7. TOTAL VOLUME ON HAND (1 through 6)
74,268.58
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
70 424.68
INCREASE
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE
.3,843_9
_ _. _
' ' DECREASE
10. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT FISCAL YEAR
77,896.03
STAT
OBM 3581 EDITIONS PREVIOUS
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090001-9
Federal Property Management Regulations require that each Federal agency
submit to the National Archives and Records Service a yearly summary report
of its record holdings.
Certain conversion rates have been incorporated into the inventory form
adjacent to the items fo.r ready reference. The following are additional.
conversions needed for other items listed.
EQUALS. ONE CUBIC FOOT
Letter and legal files 1 linear foot
Map Cabinet 1/2 drawer
3 x 5 Cards 10 linear feet
4 x 6 Cards 6 linear feet
5 x 8 Cards 4 linear feet
Measurement should be as simple as possible; figures rounded to the
nearest half-foot are adequate. If you find it necessary to measure to the
nearest inch, however, submit measurements in tenths of a foot, using the
following-standard:
1"=.1 2"-.2 3"-4"=.3 5"-.4 6"=.5
7"=.6 8"=.7 ~9"-10=.8 11"=.9 _ 12"-1.0
' Declassified in Part - Sanitized Co A roved for Release 2012/10/05: CIA-RDP10T01930R000100090001-9
pY pp
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
ANNUAL REPORT OF RECORDS HOLDINGS
1. OFFICE FILES: Correspondence, Cases, Etc.
2. CARD~SIZE FILES: Indexes, Tab Cards, Others.
DO NOT include microforms.
3. ODD~SIZE MATERIAL: Maps, Photographs, Chars,
Movie Film, Etc.
4. REFERENCE MATERIAL; Library books, Catalogs,
Monugls, Etc.
5. MAGNETIC
RECORDS
6. MICROFORM
RECORDS
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF THIS FORM.
CUBIC FEET
34,137.3.5.
1R~'i47. 5~
72 05
3
/~ - ~ _ /
10 292.30
Audio Tapes
~ ~ ~ ~ ~ ~/ i ~ ~ ~ ~/ / /
27 60
5
~ - 20 =
1 80:00
Video Tapes
6 07
5
//~i///iii;'/~/
_ ~ _ ~
873.44
Disc Packs
/ / / / / % / / / /
2 _ / /
,
Word Processing
Magnetic Tapes
~/ ~~ / / ~ ~ / / // ~
_ i2 _
,
Word Processing
Magnetic Cards
~~ /~/
~ ~
~~~~~ //~
~ ~ ~
r 6
15.35
,Magnetic Diskettes 5%"
~ /// ~
~~~ ///~
NUMBER (16mm) NUMBER (35mm)
5,_712 2126
76mm= 84 =
606:66 _ 6
STAT
FORM OBSOLETE PREVIOUS
12-81 3581 EDITIONS
7,406.76
6,073.55
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090001-9
Federal Property Management Regulations require that each Federal agency
submit to the National Archives and Records Service a yearly summary report
of its record holdings.
Certain conversion rates have been incorporated into the inventory form
-adjacent to the items for ready reference. The following are additional
conversions needed for other items listed.
- EQUALS ONE CUBIC FOOT
Letter and legal files 1 linear foot
Map Cabinet 1/2 drawer
~3 x 5 Cards 10 linear feet
4 x 6 Cards 6 linear feet
5 x 8 Cards -, 4 linear feet
Measurement should be as simple as possible; figures rounded to the
nearest half-foot are adequate. If you find it necessary to measure to the
nearest inch, however, submit measurements in tenths of a foot, using the
following standard: ,
1"=,1 2"=.2 3"-4"=.3 5"-.4 6"=.5
7"=.6 8"=.7 9"-10=.8 11"=.9 12"-1.0
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090001-9
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9 _
INIINAGFNCVNIPUHICUNIHUINU 1094-GSA-AN
ANNUAL SUMMARY OF RECORDS HOLDINGS HEPUHIINtI PI1111,1),lrom /ul
1 October 1982 to 30 September 1983
rH0A4 (l7eporbny urrrrl
Central Intelligence Agency
Washington, DC 20505
STAT
STAT
DEPART
MENTAL
FIELD
CURRENT
STAGING,
CURRENT
STAGING,
STATUS-ACTION
FILE ROOMS
HOLDING
FILE ROOMS
HOLDING
TOTAL
AND OFFICES
AND OTHER
AND OFFICES
AND OTHER
STORAGE AREAS
STORAGE AREAS
(al
lbl
!cl
ldl
!el
1. ON HAND-BEGINNING OF PERIOD
180,158
180,158
2. TRANSFERRED TO:
a. FEDERAL RECORDS CENTERS
OR NATIONAL ARCHIVES
b. OTHER'AGENCIES
3. DESTROYED
95,506
95,506
4. ON HAND-END OF PERIOD
~
`
, %~
184,630
184,630
NO. OF REELS -. ~ -
5. MAGNETIC TAPE (Number of reels included in item 4lell.
105,457
6. AUDIO VISUAL RECORDS (Volume of each included in item STILL PICTURES
MO110N PICTURES- -"'
-SOUND RECOROWGS
VIDEO RECORDIrvC~
31e1 destroyed under the authority of 101-11.404-2, General
Records Schedule 21 1.
CERTIFICATION:
The records holdings reported on this form are covered adequately by current and operational Records Control Schedules as provided by S;.b-
part 101 -1 1 .4, "Disposition of Federal Records" of the Federal Property Management Regulations.
(See Instructions on reverse before comp/eting form)
General Services Administration (NC)
Washington, DC 20408
REMARKS: (/ndude comments on srgni/icanr increases or decreases in holdings, any p/ans for records c/eanour campaigns, or any other srgndreanr records dsposriron marrersr
-83
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
enGnl~v o~~+nnne rcwi~-~n ,.~s~~~ ~,. ~ .,.-.,,.~~ 1 October 1982-30 September 1983
INSTRUCTIONS: This form (original only) is to be submitted
within 60 days after the close of each fiscal year to the General
Services Administration (NC), Washington, DC 20408, for each
agency records center.
8. Volume of records on hand at the end of the
fiscal year
NAME OF PERSON CONFER
ST
AT
T
ST
AT Chief Archives ~ Records
' Center
2. DEPARTMENT OR AGENCY
Agency Archives and Records Center
3. LOCATION OF RECORDS CENTER (Street, city, and State)
4. Volume of records on hand at the be innin of
9 9
CUBIC FEET
9. Average number of personnel employed by the
NUMBER
the fiscal year
93, 625
center during the fiscal year
18
5. Volume of records accessioned durin the fiscal
9
CUBIC FEET
10. Average amount of space occupied by the
SQUARE FEET
year
15 655
center during the fiscal year
43,188
6. Volume of records dis osed of durin the fiscal
p 9
CUBIC FEET
11. Number of 4-and 5-drawer units of steel filing
NUMBER
year
2 488
equipment utilized at the end of the fiscal year
6
7. Volume of records transferred from the center
durin
th
fi
l
CUBIC FEET
4
985
12 Number of steel transfer cases (drawers) utilized
NUMBER
g
e
sca
year
~
at the end of the fiscal year
Q
CUBIC FEET
101
80~
13. Totai number of reference services provided
NUMBER
,
during the fiscal year'
110, 640
P
DATE
12 October 1983
on which information Is furnished from the ~recorde ~(orally~or written)~A file item maMY be a~single document a folder,~a bound volume etc., depend
ing upon the physical manner In which the records are stored, removed and furnished to the inquirer. If the request is for one document or several
documents flied separately, each document constitutes a file Item. If the request Is for certain folders, each folder constitutes an Item, etc.
137..103 STANDARD FORM 137 (REV 7-ern
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
 INTERAGENCY REPOR Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
AGENCY RECORDS CENTER ANNUAL REPORT
INSTRUCTIONS: This form (original only) is to be submitted
within 60 days after the close of each fiscal year to the General
Services Administration (NC), Washington, DC 20408, for each
agency records center.
1 October 1982 - 30 September 1983
2. DEPARTMENT OR AGENCY
Central Intelligence Agency
3. LOCATION OF RECORDS CENTER (Street, city, and State)
4. Volume of records on hand at the be innin of
9 9
h
CUBIC FEET
9. Average number of personnel employed b
the
NUMBER
t
e fiscal year
93 625
y
center during the fiscal year
18
5. Volume of records accessioned Burin the fiscal
9
CUBIC FEET
10. Average amount of space occupied by the
SQUARE FEET
year
15, 655
center during the fiscal year
188
6. Volume of records disposed of Burin the fiscal
9
CUBIC FEET
11. Number of 4-and 5-drawer units of steel filing
NUMBER
Year
2 488
equipment utilized at the end of the fiscal year
6
7. Volume of records transferred from the center
CUBIC FEET
12. Number of steel transfer cases (drawers) utilized
NUMBER
during the fiscal year
4, 985
at the end of the fiscal year
O
8. Volume of records on hand at the end of the
CUBIC FEET
13. Total number of reference services provided
NUMBER
fiscal year
O1 -807
during the,fiscal year*
0 6
TELEPHONE NO.
irector of Information Services
NOTE
N
11-15-83
D
:
onrecord material Is to be Included In the volume totals.
Reference services comprise (1) each file Item furnished on loan or for reproduction or for reference use In the center and (2) each occasion
on which Information Is furnished from the rewrds (orally or written). A file Item maY be a single document, a folder, a bound volume, etc., depend-
ing upon the physlwl manner In which the records are stored, removed and furnished to the Inquirer. If the request is for one document or several
documents flied separately, each document constitutes a file Item. If the request Is for certain folders, each folder constitutes an Item, etc.
137103 STANDARD FARM 137 (REV. 7-80)
Prescribed by GSA, FPMR (101-11.412-4)
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
. ~, z ..r
~STA
T
!
T
~STA
i
r '3
SUWRIS t~awll '
FY 83 Annuli Summary of itecords Holdings to Nl1RS ~ j
Fgo _ ~ No. - -- _ _ _ _ . _ _ , _ - -- _ .
e , ecor s agement Division ~ ,
1235. Ames Buildincg uAre - - ----- -- - -
o
' 15 l~vvember Z9$3
- bOd ~OFSeer deifpmlion, loom number? vnd
~!
DA
TF
O'FflCf&'S
COhAMENTS tNumber, evcli. comment ro shovr from rhotq
ItECEMED
iCRWAR~Fp
!!~l{T{AL5
ltr thOrtt. Brow 0 lint epess telmmn a5irr eorh earmle:enf.)
1. DD/QIS .~ S
of f
_ __ _____ _ . .
2
3.
D/OI5
3. Attached for your signature
are the annual; records holdings
' 4:
-
report$ required by NARK.
Also, attached for background
,:s. .= - ~
information, is .a--more detailed
C/RNID ~" ~
_
version of,~Agency~' record holdings. ~;
' ~
for FY83. -
a.. ~.
-
-
In the past we have just sent
'.
~
~ -
the attached forms. However, if' -
~~
~, -
prefer, we wi11 prepare a
you
,
.short letter for your signature.
.'
,' - -
-
~,
. -
~''
L~~L~{i -
_
_
-
-
_
_ r I , ~ 1' ~L ~t~-G
(
~ ~
.
i
~
t~-_ ~~f !
12. 4
I U~~
,13, - -
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r~ JL, ? I~ G LL..~
15. -
^ _-
-
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T
STA
FORM b~;~' ~ri~or+s?"s
1-79
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9
~ l N~VG' 198,3;
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
ANNUAL REPORT OF RECORDS HOLDINGS
THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF TH15 FORM.
~O?
FROM. (Directorate and Office)
CIA
1. OFFICE FILES: Correspondence, Cases, Etc.
LINEAR FEET
CUBIC FEET
124, 730: ~""`
1. CARD-SIZE FILES: Indexes, Tab Cords, Others.
- - '
DO NOT include microforms.
~ ~~~
3. ODD-SIZE MATERIAL: Mops, Photographs, Charts,
Movie Film, Etc.
32, 522. -
4. REFERENCE MATERIAL: I-ibrory books, Cato logs,
Manuals, Etc.
91 096.:
S. MAGNETIC
NUMBER
/ ~ / // / ~~/ ~ ~ ~
,
RECORDS
Computer Tapes
105,456.9
// _ ~ _ /
15,072.5'.
Audio Tapes
/ ~ / ~ / ~/ / / / ~ %
30 430
_ 10 =
1 521.5_
video Tapes
11 619.09
- ~ _ ~
1, 659 . ~ '
/ / / / / ~ / / / /
Disc Packs
1 303
_ 1 = / /
652.5
Word Processing
// / / / ~ / / / / ~/ /
Magnetic Tapes
(} 717.44
_ %1 =
65.5.:?
Word Processing
~~ ///~/~/~ //~
Magnetic Cards
/ ~ ~ ~
152.4 6
25.4':
~'
Magnetic Diskettes5~/a
/// /
735 - 5 =
147.~~rO
"
/ / /
~ / / / /
Magnetic Diskettes 8
_
//;'
_
1 015.36- 1 -
507. Y~~
P
T
aper
apes (on reels)
/ // _ 71 _ /
fs~ F
6. MICROFORM
RECORDS
Reels
NUMBER (16mm)
NUMBER (35mm)
lbmm= 84 = ~ /
448.7 _ -
.
37 , 690.8
37 , 644.48.
35
= 54
?
"'
mm
=
:r ?~?
Aperture Cards
_ 6 =
2623.02
-
437.er~ -
Micro{fiche
~
~ / / /
5021.58 _ 6 =
836.9-
7. TOTAL VOLUME ON HAND (1 through 6)
.
.~~~
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
~.4
:6
;257, 681.8:`
-.~.
_ - _
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE INCREASE
f ~~ ~-
~?'~
DECREASE
10. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT- FISCAL YEAR
9-5, 505,E ~w.~
STAT
FORM .jCp7 E01T IONS PREVIOUS
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090001-9