ANNUAL RECORDS INVENTORY - FY 1984

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP10T01930R000100090004-6
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 18
• Document Creation Date: December 22, 2016
• Document Release Date: November 8, 2012
• Sequence Number: 4
• Publication Date: October 14, 1983
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Annual Records Inventory - FY 1984
FROM:
OTS Records Management Officer
EXTENSION
NO.
212 South Bldg.
DATE
14 October 1983
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1.
C/OTS/SG
..,mow
a
2.
3. C/OIS/RSB
1236
Ames Bldg.
4.
5.
6.
7.
8.
9.
10.
11.
12.
7
13.
1 ~,L
14.
15.
FORM 61 0 USE PREVIOUS
1_79 EDITIONS
'T.MrIN= USE
Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6 - -~
 Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
i
MEMORANDUM FOR: Chief, OIS Records Systems Branch
OTS Records Management Officer
SUBJECT: Annual Records Inventory - FY 1984
1. Attached is the Office of Technical Service annual report of records
holdings. The information was derived from taking into account annual file
growth, files retired (186 cu. ft.) and files destroyed (129 cu. ft.).
2. If there are any questions regarding this report, please contact me
on extension
Attachment:
As stated
ADMINISTRATIVE - INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
ANNUAL REPORT OF RECORDS HOLDINGS
THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF THIS FORM.
TO: C/OIS/RSB
to and Office)
FROM:
1236 Ames Bldg.
DDS&T/OTS/RMO
212 South Bldg.
1. OFFICE FILES: Correspondence, Cases, Etc.
LINEAR FEET
CUBIC FEET
3598
2. CARD-SIZE FILES: Indexes, Tab Cards, Others.
DO NOT include microforms.
49
3. ODD-SIZE MATERIAL: Mops, Photographs, Charts,
Movie Film, Etc.
645
4. REFERENCE MATERIAL: Library books, Catalogs,
Manuals, Etc.
1847
5.MAGNETTIC
NUMBER
RECORDS
Computer Tapes
7
63
Audio Tapes
~P
- 20
3.
V
d
T
i
eo
apes
- 7
4
Disc Packs
_ 2
5
Word Processing
Magnetic Tapes
72
Word Processing
Magnetic Cards
/ /// /
11 T 6
2
"
Magnetic Diskettes 5 %a
5 _
"
/ / / / / / / /
Magnetic Diskettes 8
7 - 2 _
3.5
P
T
aper
apes (on reels)
72 / /
6. MICROFORM
RECORDS
Reels
NUMBER (16mm)
NUMBER (35mm)
16 m = 84
18
1503
40
1
3Smm = 54 =
Aperture Cards
-
6 =
Microfiche
347 - 6 =
58
7. TOTAL VOLUME ON HAND (1 through 6)
6296
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
6550
INCREASE
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE
DECREASE
254
10. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT FISCAL YEAR
129
FORM OBSOLETE PREVIOUS
12-81 3581 EDITIONS
Iqc3
Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
Federal Property Management Regulations require that each Federal agency
submit to the National Archives and Records Service a yearly summary report
of 'its record holdings.
Certain conversion rates have been incorporate:d? into the inventory form
adjacent to the items for ready reference. The following are additional
conversions needed for other items listed.
EQUALS ONE CUBIC FOOT
Letter and legal files 1 linear, foot
Map Cabinet 1/2 drawer
3 x 5 Cards 10 linear feet
4 x,6 Cards 6 linear. feet
5 x 8 Cards 4 linear feet
Measurement should be as simple as possible; figures rounded to the
nearest half-foot are adequate. If you find it necessary to measure to the
nearest inch, however, submit measurements` in tenths of a foot, using the
following standard:
2"=.2 3"-4"=.3 511-.4 6"=.5
8"=.7 9"-10=.8 11"=..9 12"-1.0
Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING'.-
ANNUAL REPORT OF RECORDS HOLDINGS
THE CONVERSIONS FURNISHED ON THE FRONT'
AND BACK OF THIS FORM.
TO:
FROM: (Directorate and Office) ? S
DDS&T/ORD
ff
DDS& R
1. OFFICE FILES: Correspondence, Cases, Etc.
LINEAR FEET
-CUBIC FEET
8 0
1
2. CARD-SIZE FILES: Indexes, Tab Cards, Others.
.
1
DO NOT include microfarms.
3. ODD-SIZE MATERIAL: Mops, Photographs, Charts,
Movie Film, Etc.
4. REFERENCE MATERIAL: Library books, Catalogs,
Manuals, Etc.
5. MAGNETIC
NUMBER
RECORDS
Computer Tapes
'
// - 7
= /
113.7
A
di
T
apes
u
o
220
- 20 =
11.0
Video Tapes
7 =
--_ 3.9
P
D
k
/ ///
ac
isc
s
2 J
.
2.0
Word Processing
// 1 / / / / / / / ///
Magnetic Tapes
- 72
Word Processing
Magnetic Cards
6 -
2.3
'.
Magnetic Diskettes 5 V4
///Z Z /
5 =
0
"
Magnetic Diskettes 8
///
2
.7
P
T
l
/ // / // //////
aper
apes (on ree
s)
0
6. MICROFORM
Reels 1
NUMBER (16mm)
NUMBER (35mm)
16mm= 84
0
RECORDS
71
0
35mm = 54 =
Aperture Cards
6 _
0
Microfiche
/
6
7. TOTAL VOLUME ON HAND (1 through 6)
32 4
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
2,465
INCREASE
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE
DECREASE
38
10. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT FISCAL YEAR
2-340 (ann)
FORM OBSOLETE PREVIOUS
I2-BI 3581 EDITIONS
//&-
S-15
DATE
Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
Y Federal Property Management Regulations require tha
'
submit to the National Archives and Recods
Sic yrlrt
rerve aeay summay repor
of its record.holdings.
INSTRUCTIONS
Certain conversion rates have been incorporated into the inventory' form-
3 x 5 Cards
4 x 6 Cards
5 x 8 Cards
Letter and legal files
Map Cabinet
1 linear foot
1/2 drawer
10 linear feet
6 linear feet
4 linear feet
Measurement should be as simple as possible; figures rounded to the
nearest half-foot are adequate. If you find it necessary to measure to the
nearest inch, however, submit measurements in tenths of a foot, using.the
following standard:
8"=.7 9"-10=.8
5"-.4 6"=.5
11"=.9 12"-l.0
Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDPl OT0193OR000100090004-6
 Declassified in Part --Sanitized-,.Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
ANNUAL REPORT OF RECORDS HOLDINGS THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF THIS FORM.
TO: FROM: ice)
DDA Records Management Officer
ecor s Management Officer
1. OFFICE FILES: Correspondence, Cases, Etc.
LINEAR FEET
CUBIC FEET
983.6
983.6
2. CARD-SIZE FILES: Indexes, Tab Cords, Others.
DO NOT include microforms.
21.8
21.8
3. ODD-SIZE MATERIAL: Maps, Photographs, Charts,
Movie Film, Etc.
0
0
4. REFERENCE MATERIAL: Library books, Catalogs,
Manuals, Etc.
1081.3
1081.3
5. MAGNETIC
NUMBER
RECORDS
Computer Tapes
Audio Tapes
0
- 20
/ / / // / / ///
Video Tapes
- 7
/
Disc Packs
- 2 - /
Word Processing
/ / / / // /
Magnetic Tapes
- 72
Word Processing
// //////// ///
Magnetic Cards
/ /
- 6 =
Magnetic Diskettes 5 %a
5 =
V
"
Magnetic Diskettes 8
///
2 =
5
P
T
l
aper
apes (on ree
s)
/
6. MICROFORM
RECORDS
Reels
NUMBER (16mm)
NUMBER (35mm)
16mm= 84 = / /
0
35mm = 54 = /
0
Aperture Cards
6
Microfiche
/
6 =
5.75
7. TOTAL VOLUME ON HAND (1 through 6)
2092.9
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
1152.2
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE INCREASE
_ 940._7_ _
DECREASE
70. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT FISCAL YEAR
31
FORM OBSOLETE PREVIOUS
12-81 3581 EDITIONS
STAT
Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
Federal Property Management Regulations require that each Federal agency
submit to the National Archives and Records Service a yearly summary report
of its record hold-ings.
Certain conversion rates have been incorporated into the inventory form
adjacent to the items for ready reference. The following,are additional
conversions needed for other items listed.
EQUALS ONE CUBIC FOOT
Letter and legal files 1 linear foot
Map Cabinet 1/2 drawer
3' x 5 Cards 4. - 10 linear feet
-4-.,x 6 Cards 6 linear feet
5 x 8 Cards 4 linear feet
Measurement should be as simple as possible; figures rounded to the
nearest half-foot are adequate. If you find it necessary to measure to the
nearest inch, however, submit measurements in tenths of a foot,, using the
following standard:
1"-.1 2"=.2 3"-4"=.3 511-.4 6"=.5
7"=.6 8"=,7 9"-10=.8 11"=.9 1211-1.0
Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
ANNUAL REPORT OF RECORDS HOLDINGS
THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF THIS FORM.
TO:
tornte
bnd Office)
FROM: (Direc
Office of Information
Services, 0/DIR
LINEAR
FEET
CUBIC
FEET
1. OFFICE FILES: Correspondence, Cases, Etc.
84
84.0
2. CARD-SIZE FILES: Indexes, Tab Cords, Others.
DO NOT include microforms.
41
.3
3. ODD-SIZE MATERIAL: Maps, Photographs, Charts,
F
l
E
Movie
i
m,
tc.
0
0,
4. REFERENCE MATERIAL: Library books, Catalogs,
Manuals, Etc.
269
269
5. MAGNETIC
NUMBER
RECORDS
Computer Tapes
O
0
/i - 7
Audio Tapes
o
0
/ ~ - 20 -
Video Tapes
0
- 7 -
!
-
Disc Packs
0
.
/ - 2
0
Word Processing
///
Magnetic Tapes
0
_ 72
0
Word Processing
Magnetic Cards
() 6 =
0
"
Magnetic Diskettes 5%
0 - 5 =
0
Magnetic Diskettes 8'
0 - 2 =
0
Paper Tapes (on reels)
0
+ 72
0
6. MICROFORM
l
R
NUMBER (16mm)
NUMBER (35mm)
i6mm= 84
0
RECORDS
s
ee
0
0
35mm = 54
Aperture Cards
6 =
0
0
/
Microfiche
/
6
0
0
7. 'TOTAL VOLUME ON HAND (1 through 6)
353.3
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
NA
INCREASE
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE
_ _. _, . .
DECREASE
10. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT FISCAL YEAR
1.0
FprtM O B < J L f I . i V I OUS
11.11 3581 r PIT IOP:5
DATE
Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
NOTE:. SHOW ALL VOLUME IN CUBIC FEET USING
ANNUAL REPORT OF RECORDS HOLDINGS
THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF THIS FORM.
TO
FROM: (Directorate and Office)
DDA/OIS/RMD
OIS Admin/RMO
7. OFFICE FILES: Correspondence. Cases, Etc.
LINEAR FEET
299
CUBIC FEET
299
2. CARD SIZE FILES: Indexes, Tab Cards, Others.
-0-
-0-
DO NOT include microforms.
3. ODD-SIZE MATERIAL: Maps, Photographs, Charts,
-0-
-0-
Movie Film, Etc.
4. REFERENCE MATERIAL? Library books, Catalogs,
Manuals, Etc.
f
106.5 ?
106. 5
5. MAGNETIC
NUMBER
RECORDS
Computer Tapes
-0- -0
-0_
7
Audio Tapes
-0-
-0-
/ 20 =
Video Tapes
-0-
-0-
1; - 7 - /
Disc Pocks
4
2
2
Word Processing
-0_
-0-
Magnetic Tcpes
- 72
Word Processing
0-
-0-
Magnetic Cards
_
6 =
Magnetic Diskettes 5V4"
-0- 5
-0-
"
Magnetic Diskettes 8
1 2 =
5
0
Paper Tapes an reels)
-
-
_0-
-
72
6. MICROFORM
R
l
NUMBER (16mm)
NUMBER (35n,m).
. /
T6mm= 84
-0-
RECORDS
ee
s
- 0-
/ 35mm _ 54
Aperture Cards
6 =
-
Microfiche _
/
i /
V
_0- 6 =
-0-
I
7. TOTAL VOLUME ON HAND (1 through 6)
408
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
474. 3
INCREASE
9. DIFFERENCE BETWEEN ITEMS'7 ANC 5 ABOVE
DECREASE
66. 3
10. VOLUME DES7ROYED'00THIN OFF-If _ES DURING CURRENT FISCAL YEAR.
30
35g1 ,
Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
ANNUAL REPORT OF RECORDS HOLDINGS
THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF THIS FORM.
TO:
FROM: (Directorate and Office)
Control Division
Regulations
OIS Records Management Officer
Office of Information Services
1. OFFICE FILES: Correspondence, Cases, Etc.
LINEAR FEET
60.6
CUBIC FEET
60.6
2. CARD-SIZE FILES: Indexes, Tab Cords, Others.
00 NOT include microforms.
86
.8
3. ODD-SIZE MATERIAL: Maps, Photographs, Charts,
Movie Film, Etc.
0
0
4. REFERENCE MATERIAL: Library books, Catalogs,
Manuals, Etc.
607
607
5. MAGNETIC
NUMBER
RECORDS
Computer Tapes
/ / - 7
Audio Tapes
- 20
Video Tapes
- 7 -
Disc Packs
- 2
Word Processing
Magnetic Tapes
72
Word Processing
Magnetic Cards
/
/
6
"
Magnetic Diskettes 5 %a
"
Magnetic Diskettes 8
- 2 =
Paper Tapes (on reels)
72
6. MICROFORM
Reels
NUMBER (16mm)
NUMBER (35mm)
16mm= 84
RECORDS
35mm = 54 =
Aperture Cards
6 =
Microfiche
'
6
0.25
7. TOTAL VOLUME ON HAND (1 through 6)
668.6
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
INCREASE
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE
DECREASE
10. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT FISCAL YEAR
FURIA OBSOLETE PhEVIOUS
1 ?: 1 35381 -E -P I T I ON 5
S TATI
STAT
Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
ANNUAL REPORT OF RECORDS HOLDINGS THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF THIS FORM.
TO: Office of Information Services
FROM: (Directorate and Office)
Records Management Officer
DRA/OIS/CRD
1206 Ames Buildin
LINEAR FEET
CUBIC FEET
1. OFFICE FILES: Correspondence, Cases, Etc.
57.00
57.00
2. CARD-SIZE FILES: Indexes, Tab Cards, Others.
3.00
.30
OO NOT Include microforms.
000-SIZE MATERIAL: Maps, Photographs, Charts,
3
.
Movie Film, Etc.
4. REFERENCE MATERIAL: Library books, Catalogs,
18. 00
18.00 =
Manuals, Etc.
5. MAGNETIC
NUMBER
///////~~/
RECORDS
Computer Tapes
_ 7
Audio Tapes
r - 20 =
Video Tapes
7 =
I7 /.
Disc Packs
_ 2
W
P
ord
rocessing
Magnetic Tapes
- 72 =
Word Processing
6 =
Negligible
Magnetic Cards
/ ? / / /
Magnetic Diskettes 514"
T 5 =
"
/ / / / / ?
2 =
Magnetic Diskettes 8
/
-
l / ? / / /////,/.
Paper Tapes (on reels)
72
MICROFORM
6
NUMBER (16mm)
NUMBER (35mm)
16mm= 84
.
RECORDS
Reels
}Smm = 54
/ /
6
Aperture Cards
T
Microfiche
6
Negligible
75.30
7. TOTAL VOLUME ON HAND (1 through 6)
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
69.65
INCREASE
5.65 _
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE DECREASE
10. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT FISCAL YEAR
Fnr11A Oh:Ott11 r.rVIOUS
t...I 3581 r1?I~II,xs
Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/11/08: CIA-RDP1 OT0193OR000100090004-6
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
ANNUAL REPORT OF RECORDS HOLDINGS
THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF THIS FORM.
TO:
(Directorate and Office)
FROM:
OIS Records Management Officer
Information F Privacy Division
Office of Information Services
1. OFFICE FILES: Correspondence, Cases, Etc.
LINEAR FEET
483
CUBIC FEET
483
2. CARD-SIZE FILES: Indexes, Tab Cards, Others.
DO NOT include microforms.
204
20.4
3. ODD-SIZE MATERIAL: Mops, Photographs, Charts,
Movie Film, Etc.
0
0
4. REFERENCE MATERIAL: Library books, Catalogs,
Manuals, Etc.
59
59
5. MAGNETIC
NUMBER
RECORDS
Computer Tapes
Audio Tapes
- 20 -
/ / / / / / /
Video Tapes
7
Disc Packs
- 2
Word Processing
Magnetic Tapes
- 72 _
Word Processing
Magnetic Cords
6 =
Magnetic Diskettes 5 E/a
"
Magnetic Diskettes 8
- 2 =
Z
Paper Tapes (on reels)
7
6. MICROFORM
l
R
NUMBER (16mm)
NUMBER (35mm)
16mm= 84 = / /
RECORDS
ee
s
/
35mm = 54 =
Aperture Cards
Microfiche
33.1 6
S.S
7. TOTAL VOLUME ON HAND (1 through 6)
567.9
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
S97
INCREASE
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE
_..~ - _ .
DECREASE
29.1
10. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT FISCAL YEAR
i-(.%E