ANNUAL RECORDS INVENTORY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP10T01930R000100090006-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 22, 2016
• Document Release Date: October 5, 2012
• Sequence Number: 6
• Publication Date: October 18, 1983
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090006-4
STA
T
STA
T
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T
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Annual Records Inventory
FROM
EXTENSION
NO
:
0/DDA
.
7D18, Headquarters
~
DATE
18 October 1983
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
'
RECEIVED
~ FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1 DDA/RMO
7D10, Headquarters
~l
~`~
~y~
2.
'
3.
4.
5.
6.
7.
8.
9.~
10.
il.
12.
13.
14.
15.
FORM ~ ~ O USE PREVIOUS
I-79 EDITIONS
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090006-4
 i
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090006-4
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
ANNUAL REPORT OF RECORDS HOLDINGS
THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF THIS FORM.
TD:
FROM: (Directorate and Office) +
0/DDA (
Registry, MS, CMS, SSA, and SS)
DDA/RMO
.
1. OFFICE FILES: Correspondence, Cases, Etc.
LINEAR FEET
CUBIC FEET
243.45
2. CARD.SIZE FILES: Indexes, Tab Cards, Others.
,
DO NOT include microforms.
F
2, 05
3. ODD.SIZE MATERIAL; Maps, Photographs, Chars,
Movie Film, Etc.
r
1 0.50
4. REFERENCE MATERIAL: Library books, Catalogs,
M?^?als, Etc.
140.40
S. MAGNETIC
NUMBER
~ ~ / // / /~/ ~ /
RECORDS
Computer Tapes
~
_
--
Audio Tapes.
~
~ / ~ ~ ~ ~ / / ~ ~ ~ //
20 =
--
V
T
apes
ideo
23
- _
~ _
3.29
/ / / / ~ ~ / / / / /
Disc Packs
2 - ~ /
-'-
Word Processing
~
// ~~ ~ ~ ~ ~ ~ ~ ~/ ~
Magnetic Tapes
~
_ ~2 _
--
Word Processing
~~ ~~/~/~~~ ~/~
Magnetic Cards
/ /
- 6 =
--
"
/////
~ / / /
~
Magnetic Diskettes 5 %a
/ / /
_ 5 =
--
"
/ / ~ ~ / / / /
Magnetic Diskettes 8
~ // ~
_ __
2
--
P
T
l
aper
apes (on ree
s)
/ // _ 72 _ /
--
6. MICROFORM
RECORDS
Reels
NUMBER (76mm)
NUMBER (35mm)
16mm= 84 = ~ /
, 61
5~
_
3Smm _ 54 =
--
Aperture Cards
/
_ 6 =
Microfiche
_
6
/ /
--
7. TOTAL VOLUME ON HAND (.1 through 6)
400.30
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
464.00
INCREASE
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE
_ _ _
DECREASE
3 70
10. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT FISCAL YEAR
35.00
STAT
FORM OBSOLETE PREVIOUS
12-R1 3581 EDITIONS
~ ?i~ ~~
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090006-4
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090006-4
Federal. Property Management Regulations require that each Federal agency_
submit to the National Archives and Records Service a yearly summary report
of its record holdings.
Certain conversion rates have been incorporated into the inventory form
adjacent to the items for ready reference. The following are additional
conversions needed for other items listed.
EQUALS ONE CUBIC FOOT
Letter and legal files 1 linear foot
Map Cabinet 1/2 drawer
3 ~x 5 Cards. 10 1 inear feet
4 x 6 Cards 6 linear feet
5 x 8 Cards 4 linear feet
Measurement should be as simple as possible; figures rounded to the
nearest half-foot are adequate. If you find it necessary to measure to the
nearest inch, however, submit measurements in tenths of a foot, using the
following standard:
1"=.1 2"=.2 3"-4"-.3 5"-.4 6"=.5
7"=.6 8"=.7 9"-10=.8 11"=.9 12"-1.0
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090006-4
 Y
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090006-4
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
ANNUAL REPORT OF RECORDS HOLDINGS
THE CONVERSIONS FURNISHED ON THE FRONT
AND BACK OF THIS FORM.
TO:
FROM. (Directorote and Office)'
0/DDA (Registry, MS, CMS, SSA, and SS)
DDA/RMO
1. OFFICE FILES: Correspondence, Cases, Etc.
LfNEAR FEET
CUBIC FEET
243.45
2. CARD.SIZE FILES: Indexes, Tab Cards, Others.
DO NOT include microform s.
2.05
3. ODD-SIZE MATERIAL: Maps, Photagrdphs, Chorts,
M
F
l
E
tc.
ovie
m,
i
1 0.50
4. REFERENCE MATERIAL: Library books, Catalogs, .
Manuals, Etc.
140.40
5. MAGNETIC
NUMBER
~ ~ / // ~ ~~/ ~
RECORDS
Computer Tapes
Audio Tapes
~ ~ / i ~ /~ / / ! ;' ~ / /
- 20 -
--
Video Tapes
23
- -
7 _ ~
3.29
/ / / / ! ~ ~ ~ / /
Disc Pocks
- 2 i /
/
__
Word Processing
~/ /~ ~ ~ ~ ~ ~
~ ~~ ~
Magnetic Tapes
- i2 = ~
__
Word Processing
~~ ///~~~~~ //~
Magnetic Cards
/ / / /
-- 6 =
_~
"
/~ // / / / / / / /
Mognetic Diskettes 5 %a
/ / / /
_ 5 =
_.
"
j / / / / / / /
Magnetic Diskettes 8
/~/~
- 2 _
~
_'
Paper Tapes (on reels)
~ / /
6. MICP,OFORM
R
Reels
NUMBER (16mm)
NUMBER (35mm)
16mm=84 = ~ /
,61
ECORDS
5~
3~Smm .= 54 = /
__
Aperture Cards
~// / / / / / / / /
- _
6
Microfiche
_
6
/ /
_
--
7. TOTAL VOLUME ON HAND (1 through 6)
400.30
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
464.00
INCREASE
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE
_ _ _ _
DECREASE
"
3 70
70. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT FISCAL YEAR,
35.00
STAT
FOP.!! OBSOLETE PREVIOUS
,z.B, 3581 EDITIONS
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090006-4