ANNUAL RECORDS INVENTORY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP10T01930R000100090009-1
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 4
• Document Creation Date: December 22, 2016
• Document Release Date: October 5, 2012
• Sequence Number: 9
• Publication Date: October 11, 1983
• Content Type: MEMO

Declassified in Part -Sanitized Copy Approved for Release 2012/10/05
CIA-RDP10T01930R000100090009-1 SUP
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"""~''?"""` 11 October 1983
TO: (Name, office symbol, room number,
building, Agency/Post)
i,Records Management Officer, DDA
Initials
Date
2
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coon
File
Note and Return
proval
For Clearance
Per Conversation
s Requested
For Correction
Prepare Reply
ircutate
For Your Information
See Me
mment
Investigate
Signature
Coordination
Justi
STAT
I
00 NOT use this form as a RECORD of approvals, concurrences, disposals,
clearances, and similar actions
ost) I Room No.-Bldg.
Chief, OC/OL/IMC lPhoneNo.
STAT I ~
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05
CIA-RDP10T01930R000100090009-1 FPMR (41 C~t) 101-11.~
 .~ Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090009-1
OC/OL/IMC-M83-060.
11 October 1983
STAT
MEMORANDUM FOR:
FROM:
SUBJECT:
Records Management Officer, DDA
STAT
Chief, Information Management Center, OC/OL
Annual Records Inventory
Attached is the annual records inventory for the Office of
STAT
Communications for FY-83.
Attachment: As stated
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090009-1
 Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090009-1
NOTE: SHOW ALL VOLUME IN CUBIC FEET USING
ANNUAL REPORT OF RECORDS HOLDINGS
THE CONVERSIONS FURNISHED ON THE FRONT
"
AND BACK OF THIS FORM.
TO:
FROM: (Directorate and Office)
Chief, Records Systems Branch, RMD
DDA/OC'
1. OFFICE FILES: Correspondence; Cases, Etc.
LINEAR FEET
CUBIC FEET
2 3 2 0
2 0 3 6
2. CARD-SIZE FILES: Indexes, Tob Cards, Others.
DO NOT include microforms.
0
O
3. ODD~SIZE MATERIAL: Maps, Photographs, Charts,
Movie Film, Etc.
51
5 1
4. REFERENCE MATERIAL; I-ibrary books, Catalogs,
Manuals, Etc.,
26 2 7
2 6 2 7
5. MAGNETIC
NUMBER
/ ~ / ~/ / ~~/ / / /
RECORDS
Computer Tapes
1142
~ ~ / - ~ _ ~
.163
Audio Tapes
~
/ ~ / % /~/ // /~ j
1328
_ 20 =
66 _
~~/i////ii ~/~/
Video Tapes
21.86
- ~ _ ~
312
/ / / / /
/ ~ / / /
Disc Packs
54
~
_ 2 =/ /
27
Word Processing
~/ ~/ / ~ ~ ~ ~ ~ // /
Magnetic Tapes
0
- i2 _
0
Word Processing
~~ ~~/~/~/~ ~//
Magnetic Cards
// / /
7 c4 - 6 _
13
"
/ //~~/
~ / / /
Magnetic Oiske?es 5 %a
/ / / /
0 _ 5 =
O
"
~
/~ / / / / /
Magnetic Diskettes 8
-
~//~
24.1 - _
~ 2
,120
P
T
aper
apes (on reels)
0
/ // _ 72 _ //
0
6. MICROFORM
RECORDS
Reels
NUMBER (16mm)
NUMBER (35mm)
16mm= 84 = ~ /
~
2126
33mm=s4 =
39
Aperture Cards
/
S - 6 =
1
Microfiche
// /
23 - 6 =
4
7. TOTAL VOLUME ON HAND (1 through 6) *Th1S includes OC/ED-Library 707 Feet
of Reference material which came under OC control in July
5459
8. VOLUME OF RECORDS REPORTED ON HAND LAST FISCAL YEAR
4415
INCREASE
9. DIFFERENCE BETWEEN ITEMS 7 AND 8 ABOVE
_ _l 0 4 4
. _
DECREASE
10. VOLUME DESTROYED WITHIN OFFICES DURING CURRENT FISCAL YEAR
687
STAT
FORM 3581 EDI TDI ONS PREVIOUS
cv' ? /g
DATE
Declassified in Part -Sanitized Copy Approved for Release 2012/10/05 :CIA-RDP10T01930R000100090009-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090009-1
Federal Property Management Regulations require that each Federal agency
submit to the National Archives and Records Service a yearly summary report
of its record holdings.
Certain conversion rates have been incorporated into the inventory form
adjacent to the items for ready reference. The following are additional '
conversions needed for other items listed.
EQUALS ONE CUBIC FOOT
Letter and legal files 1 linear foot
Map Cabinet 1/2 drawer
3 x 5 Cards 10 linear feet
4.x 6 Cards ~ 6 linear feet
5 x 8 Cards 4 linear feet
Measurement should be as simple as possible; figures rounded to the
nearest half-foot are adequate. If you find it necessary to measure to, the
nearest inch, however, submit measurements in tenths of a foot, using the
following standard:.
1"-.1 2"=.2 3"-4"=.3 5"-.4 _ 6"=.5
7"=.6 8"=.7 .9"-10=.8 11"=.9 12"-1.0
~,_ Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100090009-1