TAKEOVER OF JPRS PRINTING FUNCTIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP12-00036R000100210004-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 12
• Document Creation Date: December 23, 2016
• Document Release Date: August 16, 2013
• Sequence Number: 4
• Publication Date: November 3, 1983
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2013/08/16: CIA-RDP12-00036R000100210004-4
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3 November 1983
MEMORANDUM FOR: P&PD Branch and Staff Chiefs
THROUGH: Production Manager, P&PD/OL
FROM:
Chief, Plans, Program and Systems Staff, P&PD/OL
SUBJECT: Takeover of JPRS Printing Functions
1. The purpose of this memorandum is to provide a current
status of the Printing and Photography Division (P&PD) takeover
of the Joint Publication and Research Service (JPRS) printing
functions and to solicit information from Branch and Staff Chiefs
on internal requirements for providing support.
2. As a result of a joint P&PD/JPRS staff study and
discussions and negotiations between the two components, a
decision was made that P&PD would assume all printing production
responsibilities for JPRS. On 24 October 1983, P&PD received a
Memorandum of Agreement (MOA) (Attachment A) signed by the Deputy
Director for Administration and Deputy Director of Science and
Technology which calls for the transfer of all JPRS printing
functions and responsibilities to P&PD.
3. As a result of that MOA, representatives of P&PD and
JPRS are working out an implementation plan for the actual
transfer of the functions and responsibilities. The undersigned;
eeptesent P&PD-On the
limplementation planning team. The first meeting of this team was
held on 1 November and a first draft implementation plan was
developed (Attachment B).
4. The takeover of JPRS printing responsibilities will be
phased over the next 2-3 months. qiil be assigned to
JPRS on 7 November and will coordinate the transfer from that
end. the current JPRS Print Shop Chief, will be
assigned to the P&PD Planning Staff on 21 November to be liaison
with JPRS from P&PD.
5. In order to support the JPRS printing function, P&PD
will receive 13 positions (with current incumbents), all FY-84
and FY-85 JPRS funding, and all equipment and/or supplies used in
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111 printing production support. Attachment C lists current JPRS
personnel and equipment.
6. JPRS currently prints 55 ad hoc publications. These
publications equate to an average of 13.4 reports per day. Mall
[1:15-rt contains an aver aTe of.1-00-ori-giri-ii7pages-and requiFFE:,
Caverage of 187 copies. A job profile based on FY-83 production
- i
statistics s contained in Attachment D.
7. Mr. Regan plans to address the JPRS employees Friday,
4 November, at 1400 hours. He will discuss the impending
takeover and what their jobs/responsibilities will be in P&PD.
8. During the coming weeks, a significant amount of input
from the Branch and Staff Chiefs will be required in order to
insure a smooth transition of the JPRS functions. Your
cooperation is appreciated. Please review the attached material
and if I can answer any questions, please see me.
Attachments:
As stated
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MEMORANDUM FOR: Deputy Director for Science & Technology
Deputy Director for
Administration
FROM:
STAT
Director, roreign il
roadcast Information Service
STAT
SUBJECT:
Director of Logistics
Transfer of JPRS Printing Support
Responsibilities
1. Attached for your approval is a Memorandum of Agreement
(MOA) that transfers responsibility for supporting all Joint
Publications Research Service (JPRS) printing production
requirements to the Office of Logistics, Printing and Photography
Division (OL/P&PD). This agreement is the result of a
feasibility study that was jointly undertaken by OL/P&PD and the
Foreign Broadcast Information Service, System Development Staff
(FBIS/SDS).
2. The study concluded that it is both feasible and
practical for OL/P&PD to assume the JPRS printing production
responsibilities. That conclusion was based on the following
facts:
a. P&PD has the capability/versatility to provide
consumers with a high-quality JPRS product in a
timely fashion.
b. There will be a minimal annual Agency cost
savings/avoidance in excess of $45,000.
C. This action will provide a better opportunity for
developing and implementing an automated JPRS
publishing system which will result in even a higher
quality product.
OL 11165-83 1-71--1.
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411 SUBJECT: Transfer of JPRS Printing Support Responsibilities
d. This consolidation of efforts provides the Agency
with better overall management and support of Agency
printing requirements, which will result in better
personnel, equipment, and space utilization.
e. JPRS printing personnel will be provided a better
career path with more opportunities for advancement
and a chance to learn a variety of job skills which
will provide greater overall job satisfaction.
- 3. Based on the conclusions and facts outlined above, the
study recommended that P&PD assume the responsibility for
supporting all JPRS printing production requirements. It further
recommended that FBIS/JPRS transfer to P&PD 13 positions, all
printing production equipment, and the FY 1984 and FY 1985
funding that is currently programmed to support printing
production requirements. It is also recommended that a joint
P&PD/JPRS task team be. assigned to develop and document an
overall implementation plan. Tf7work begins immediately on etie-7
ctrApTe-th-efiyatibb plan, the -tran.0-fey Of 7respOliSibi1ities can ,be '
completed: by 31-December-1983.
4. With your approval, a task team will be formed and
the recommendations will begin thereafter.
OL/P&PD Plans, Programs and Systems Staff
the senior representative for OA and
, Chief, JPRS, will be the senior
for FBIS.
implementation of
(PP&SS),
will be
representative
Attachment:
As stated
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Memorandum of Agreement
Between
The Deputy Director for Administration,
Office of Logistics, Printing and Photography Division
and
The Deputy Director for Science and Technology,
Foreign Broadcast Information Service,
Joint Publication Research Service
on
The Printing Production Support for the
Joint Publication Research Service Publications
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0 A. Purpose
The purpose of this memorandum is to document agreements
on the transfer of the Foreign Broadcast Information Service's
Joint Publication Research Service (FBIS/JPRS) printing
production support function to the Office of Logistics'
Printing and Photography Division (OL/P&PD).
B. Background
The agreements outlined in this memorandum are a result of
recommendations in a joint feasibility study undertaken by -
OL/P&PD and the FBIS System Development Staff (SDS). The
agreements, when approved and implemented, will relieve
FBIS/JPRS of all printing production responsibilities for
their publications and will require that OL/P&PD assume those
responsibilities and provide that support with no degradation
in service. There are overall benefits to the Agency in this
transfer of responsibilities. These benefits include: 1) a
higher quality JPRS product; 2) an overall annual cost
savings/avoidance in excess of $45,000; 3) better overall
management and support of Agency printing requirements which
will result in better personnel, equipment, and space
utilization; 4) a better opportunity for developing and
implementing an automated JPRS publishing system; and 5) a
better career path for. JPRS printing personnel.
C. Agreements
In order to transfer the FBIS/JPRS printing support
function to OL/P&PD and to assure that all FBIS/JPRS printing
requirements are met with no degradation in service, the
following agreements have been reached:
1. The .Foreign 'Broadcast Information Service, Joint
Publications Research Service will:
a. Transfer thirteen.; JPRS printing production support
positions with present incumbents that have or can
pass Agency clearances to OL/P&PD. One exception
is who will remain at JPRS.
b. Transfer all equipment that supports the JPRS
printing production requirements which was in use
as of 31 July 1983 to OL/P&PD.
c. Transfer all FY 1984 and FY 1985 operational funds
to OL/P&PD that are allocated to' JPRS for printing
support.
d. At,the_time of full implementation, transfer all
remaining JPRS printing supplies to OL/P&PD.
1
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e. Continue to support storage of and servicing
requests for previously printed JPRS reports.
f. Provide OL/P&PD with current distribution lists
for all publications and also provide updates to
those lists as required.
Provide OL/P&PD with camera-ready copy and a work
order/requisition detailing printing
requirements/volumes for each publication
submitted.
h. Contact the OL/P&PD Photography Branch for support
to JPRS on-site photographic requirements and
follow up all contacts with a work
order/requisition.
2. The Office of Logistics Printing and Photography
Division will:
a. Assume full responsibility for printing and
dissemination support for all JPRS publications
and requirements. The publications include, but
are not limited to, ad hoc issuances such as
specialized reports, reprints, reference aids,
newsletters, glossaries, handbooks, and
supplements. OL/P&PD will also print and
disseminate JPRS biographic cards for the Office
of Central Reference, DDI.
b. Provide printing positions for those JPRS
personnel transferred to the Division.
C. Support JPRS requirements for printing copyright,
and For Official Use Only material.
d. Support all JPRS photographic and graphics:
requirements for JPRS reports and any additional
requirements currently supported by the JPRS
photographer.
e. Make no changes in the format or appearance of
JPRS publications without prior approval.
f. Provide a 48-hour (from time of receipt) job
throughput time for JPRS serial publications.
Documents will be printed on a first-in/first-out
basis in the order they are received.
Cooperate and work with FBIS/JPRS in the
development of a compatible distribution change
system. Distribution changes will be effected on
a weekly basis.
g
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h. Provide JPRS with a medium volume copier that will
be used to support any remaining administrative
copying requirements.
i. Support JPRS automation efforts in terms of
electronically receiving data and typesetting and
printing it within the Division. P&PD will
support pilot tests in the near term and provide
overall support in the future.
. Provide all FY 1986 and future funding for support
to JPRS printing production support requirements.
k. Assume full responsibility for any costs
(excluding costs for any JPRS site renovations)
associated with moving JPRS printing production
facilities from 1000 Glebe Road, Arlington,
Virginia to the Printing and Photography Building
on the Headquarters compound.
Upon approval of this MOA, OL/P&PD and FBIS/JPRS will
prepare a joint implementation plan for the transfer of
functions and responsibilities. The plan will call for a
phased implementation with completion on or about
31 December 1983.
Approved:
Depu
D'rector for Science and Technology
lictuepu y Director for Administration
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Date
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