MANAGMENT REVIEW AND IMPROVEMENT PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP33-02415A000200440004-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 17
• Document Creation Date: November 17, 2016
• Document Release Date: October 7, 1998
• Sequence Number: 4
• Publication Date: July 19, 1972
• Content Type: MF

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OSA-0869-72
19 July 1972
MEMORANDUM FOR: Executive Officer, OSA
Deputy for Operations, OSA
Deputy for Materiel, OSA
Chief,
Chief,
Chief,
Contract Management Division, OSA
Security Staff, OSA
Budget & Finance Division, OSA
Chief, Personnel Division, OSA
Chief,
Chief,
Chief,
Communications Staff, OSA
Aero-Medical Staff, OSA
Registry Branch, OSA
SUBJECT:
Management Review and Improvement Program
REFERENCE:
A.
B.
C.
Memo from DDS&T to D/SA dated 17 July
1972; Subject: 0MB Circular A-44
(Revised) DDSF;T-2075-72.
Memo from DDS$T to D/SA dated 3 July
1972; Subject: 0MB Circular A-44
(Revised) dated 24 May 1972 --
"Management Review and Improvement
Program" DDSF,T-2005-72, Executive
Registry 72-3370).
Attachment Circular No. A-44 Revised.
1. References, attached hereto, require a report on the
subject program to the DDSFrT. The report pertains only to CIA
funds and should reflect only "accomplishments and plans which
are reasonably significant." Externally imposed actions such
as externally directed budget and personnel reductions are not
to be reported. Negative reports are acceptable.
2. It is requested that each action addressee review the
management plans and accomplishments of his office and forward
drafts of proposed submission or a negative report to the
undersigned by 4 August. Please destroy. attachments after
action is completed.
Chief, Budget & Finance Division
Office of Special Activities
Attachments:
As stated above
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OF E. 0. 11652, EXEF;P 1011 CATEii3Rr:
? 560), (2). (3) or (4) (circle cne or c ara)
AUTil,,i: ,.': LY DECL ."SIF'Ea 03
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(unless impossible, Insert date or event)
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OSA-0869-72
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DD/S&T-2075-72
17 July 1972
MEMORANDUM FOR: Director of Special Activities
Director of Research & Development
Director of Elint
Director of Scientific Intelligence
Director of Computer Services
Director of Foreign Missile & Space Center
Director of Special Projects
SUBJECT: 0MB Circular A-44 (Revised)
1. Attached are a copy of the Executive Director-Comptroller's
directives on compliance with the. Office of Management & Budget (0MB)
Management Review and Improvement Program and a copy of the attachment
to Circular A-44 which defines the reporting requirements and includes
formats for Sections II, IV, V, VI, VII, and VIII thereof.
2. For us to submit a directorate report to O/PPB 1py 15 August,
you should complete your reviews and reports and forward the latter to
Ex/0/DDS&T by close of business 9 August. Questions may be directed
to Ext 6889, the Comptroller Staff.
Comptroller
Directorate of
Science and Technology
t ''s" ..::.~
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STAB
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3 July 19 72
MEMORANDUM FOR: Deputy Director for. Intelligence
Deputy Director for Plans
Deputy Director for Support
Deputy Director for Science and Technology
Inspector General
Director of Planning, Programming, and Budgeting
Director of Finance
Director of Personnel
Special Assistant for Information Control
Chairman, Information Processing Board
SUBJECT OMB Circular A-44 (Revised) dated 24 May 1972 --
"Management Review and Improvement Program"
1. I am sure you are well aware of the President's instructions to
each Department and Agency to intensify management review of federal
activities, programs and services within its areas of responsibility and
with the explicit goal of substantially increasing the performance level,
productivity and quality of federal programs at lower cost. The Director
of Central Intelligence intends and expects that this Agency will support
these efforts in a positive and. constructive manner.
2. Office of Management and Budget Circular A-44 Revised (copy
attached) delineates the several elements of the government's manage
anent improvement and review program as well as certain annual report-
ing requirements. While obviously we must prepare the required reports,
it should be kept in mind that -tho objective is not the preparation of an
impressive report. Rather it is the identification and achievement of
goals and objectives in im )rovem-ent in program. management roductiv-
ity, -evaluation. and performance which will accrue to the overall benefit
of the Agenc as well as the government.
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3. Within this context and under the guidelines contained in OMB
Circular A-44 (revised) dated 24 May 1972,each Directorate is requested
to submit to the Director of Planning, Programming, and Budgeting by
15 August 1972 details of plans and accomplishments as outlined in Sections
II, IV? V, VI, VII and_VIII_ of the attachment. The Inspector General will
be responsible for Section I. Section III will be prepared by the Director
of Finance. (Section VIII should be submitted through the Director of
Personnel. )
4. In preparing this material, I particularly invite your .attention to:
a. The Maa ementEffectiveness and Cost Reduction _ Goals
outlined in last year's report to OMB,. Sections III and IV, against
which our actual accomplishments should be measured.
b. Sections' I, II and VI of this year's report, as vehicles to
focus attention on real improvements in our management proce-
dures for establishing priorities, evaluating performance and
setting goals, all with the aim of increasing our overall effective-
ness in carrying out CIA's important mission.
5. The Director of Planning, Programming, and Budgeting is assigned
the task of integrating these contributions into an overall agency report which.
is due at OMB by 1 September. In. carrying out this responsibility, he will
utilize the advice and guidance of the Special Assistant to the Executive Direc-
tor-Comptroller for Information Control with respect to Section V; the support
of the IP Board for SectionLV; and the Director of Personnel with regard to
Section VIII.
6. In preparing each contribution to the Agency report,care should
be taken to =ort only those accomplishments and plans which are reas on-
ably significant in terms of their impact on the achievement of some Agency
management, operational, or cost reduction goal. Reported accomplishments,
of course, should bear up under-scrutiny and future management improvement
actions and plans should reflect serious intentions. The quality and validity
of reported items are more important than quantity. In a covering memorandum
any contributor may suggest priority improvement projects which require
Agency-wide attention and action by the Executive Director-Comptroller in
order to implement.
7. To provide a common basis for preparation of an overall Agency
report, it is essential that each Section be prepared in accordance with the
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format prescribed by OIN'IB. Self-designed forrris or formats will have to
be returned by the Office of Planning, Programming, and Budgeting eting for
resubmission in accordance with OMB instructions.
W. E. Colby
Executive Director-C imptr.oller
a. OMB. Circular. A-44 (Revised)
b. 1971 A-44 Agency Report to OMB (for general information)
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TAB
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A'11TACL3.MENT
CIRCUTuAR NO. A-I4
REVISED
Manage . ent Revlew and Imorov ement Program
Annual Management Report
1. Purpose of the t-e -ort The annual management report is de-
signed to serve 'three purposes:
. a. ' Pro:ote an annual assessment by' the departments and
agencies of their management review and improvement program;
b. Assist the office of Management and Budget in assessing
department and agency progress and responsiveness in implementing
the management review and improvement program; and
c. consolidate interagency management review and improve-
ment reporting requirements.
2. Number of c: tis. Each department and agency will submit
four copies to O'1B.
3. Re g transmit tal . A brief covering transmittal which sum-
max_izes the impact of reported plans and accomplishments on
achieving operating program objectives will be submitted with the
annual management report.
4. F.epax q ctons. The annual management report- is divided
into eight sections as specified in the E:thibit:
a. Management reyievas (Section I) ;
b. Priority improvement projects (Section IS) ;
c. Financial accomplishments and plans (Section III) ; Ci
d.s Automatic data procesoing (ADP) improvements (Section
IV) ;
e. Management of Federal reports (Section V) ;
Productivity improvements (Section VI)
9
q.. Cost reductions (Section VII) ; . and
h.. Nominees for Presidential -Management Improvement Awards
(Section Vial) . V j,, F
cf
(No. A-44)
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5. Preparation u?~ deJ3 new. The following general guidelines
will be applied in prep ring the annual management report:
a. Z,imitations? Reportable data will be limited to review
and improvement plans and accomplishments initiated by a depart-
ment or agency through new or improved management actions. E-
ternally imposed actions such as externally directed budget and
personnel reductions or legislative changes are not reportable.
b. Data avaiabw_li?-y. If requested, departments and agen-
cies will be prepared to provide to the office of Management- and
Budget substantiating data for any information submitted in the
annual management report. Departments and agencies axe not
required to maintain central files of substantiating data and are
encouraged to retain such data at the originating level.
c. Validation Departments and agencies will an independent evaluation has been made of the reasonaassure.
blenesstand
validity of reported accomplishments. This independent evalua-
tion must:
(1) Be made by an organization other than the organiza-
tion responsible for the accomplishment; and
(2) Provide through sampling, or other appropriate
techniqueo an acceptable level of confidence that the accomplish--
ment actually took place and is valid as reported.
d- Idea ; nt ,nq Departments and agencies will high-
light impro~emenh s in any Section of the report that may have ap-
plicability for other departments and agencies.
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