(UNTITLED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP33-02415A000700060028-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 17
• Document Creation Date: November 17, 2016
• Document Release Date: May 24, 2000
• Sequence Number: 28
• Publication Date: April 14, 1966
• Content Type: REGULATION

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OFFICE OF SPECIAL ACTIVITIES FINANCE
OSA HQS NOTICE NO. 30-5-1 14 APRIL 1966
RECISSION: OSA Hqs Notice No. 30-5
dated 20 October 1965
REFERENCE: DD/S&T Instruction 230-1, Subject: Plans,
Programs and Projects, dated 16 December 1963
1. In accordance with the provisions of paragraph IV. 4e
of reference instructions, the following individuals are
delegated approving authority for miscellaneous expenditures
for supplies, equipment, and services not to exceed the amount
of $1,000:
2. The above limitation of $1,000 does not apply to
25X1A approval of travel. Such approval continues to rest with
25X1A
JACK C. LEDFORD
Br`-rgadier General, USAF
Director of Special Activities
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OFFICE OF SPECIAL ACTIVITIES FINANCIAL ADMINI'S#ATION
OSA NOTICE NO. 30-5-2 10 MAY 1966
1, The 30 April review of the OSA FY 1966.Agency
Operating Budget indicates a deficit will occur unless non-
critical costs are deferred or eliminated. All addressees
are therefore requested to take the following actions to
effect FY 1966 cost reductions:
A. Overtime - Review all overtime and approve
only that required for critical operational require-
ments. I believe that the current overtime expendi-
tures of $8,000 per month can be considerably reduced.
B. Travel - Defer or eliminate all TDY travel
which is not related to critical operational require-
ments.
25X1A
C. Supplies and Equipment - Defer the procurement
of equipment and non-emergency supplies until July.
2. Messages have been forwarded to 25X1A
and - to request their assistance in avoiding a deficit
in FY 1966.
3. Another review of the FY 1966 Operating Budget will
be made at the end of May and all addressees will be advised
of cost reduction accomplishments during May and any further
action which may be required.
B adier Ge eral, U A
Director of Special Act' ities
GROUP 1
Exaiudad (run automatl:
downgr?.Ji; 813
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S E C R E T
25X1A
25X1A
OFFICE OF SPECIAL ACTIVITIES FINANCE
OSA HQS NOTICE NO. 30-5-1 25 SEPTEMBER 1967
RECISION: OSA IHgs Notice No. 30-5-1
dated 25 October 1966
REFERENCE: DD/S&T Instruction 230-1, Subject: Plans,
Programs and Projects, dated 16 December 1963
Under the provisions of paragraph IV.4e of reference,
the DD/S&T has designated the following individuals as
approving officers for financial transactions, including
miscellaneous expenditures for supplies, equipment and
services, and authorizing officials for travel up to the
amounts indicated below for each individual:
Approving Authorizing Authority
Authority for Travel
$25,000
$25P000
25,000
25, 000
1,00Q
5,000
5,000
5,000
52000
5)000
For Supplies,
Equipment,
and Services
1,000
-0-
1,000
-0-
25X1A
Acting Director of Special Activities
S E C R E T
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SEC11Is'1'
OFFICE OF SPECIAL ACTIVITIES FINANCIAL 'ADMINISTRATION
OSA NOTICE NO. 30-5-3 20 OCTOBER 1967
PERSONNEL REQUIREMENTS FY 1969
1. The Comptroller, QSA is,presently developing a revised
Agency Budget for FY 1969 in response to requirements from OPPB
and the Bureau of the Budget. This revision is required largely
because of the OXCART extension but will also involve the justi-
fication of funds and personnel requirements for other OSA
activities.
2. The most critical. portion of the new submission will
be the justification of the personnel T/O which will be required
if the OXCART program is cancelled. The Comptroller has asked
the Deputy Comptroller and the Chief, Personnel Division, to
conduct a careful review of all headquarters positions to enable
him to defend the retention of those which,are required for
IDEALIST and other OSA support activities in FY 1969. Full
detailed analysis and review should be made of all position
requirements and particularly for those increases, which have
been requested beyond those which were initially submitted and
incorporated in the approved OSA FY 1969 Budget.
3. The Comptroller will schedule on or about 26 October 1967
briefings for the Director and Deputy Director of Special Activities
to obtain policy guidance and establish priorities. These briefings
will include representatives of each component who should be
prepared to justify their personnel staffing needs.
PAUL N. BACALIS
Brigadier General, USAF
Director of Special Activities
Distribution:
1 -- Compt/OSA
1 - Security/OSA
I -- R&D/OSA
1
--
Contracts/GSA
1
-
FOD/OSA
1
-
PD/OSA
1
-?
Travel/OSA
1
--
Materiel./OSA.
1
-
D/Ops/OSA
1
-
ADP/OSA
1
-
Commo/OSA
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S F C R 1'El T
25X1A
25X1A?
OFFICE OF SPECIAL ACTIVITIES
FINANCE
OSA HQS NOTICE NO. 30-5-1 25 July 1968
RECISION: OSA Has Notice No. 30-5-1
dated 25 September 1967
REFERENCE: DDS&T Instruction 230-1, Subject: Plans, Programs
and Projects, dated 16 December 1965
Under the provisions of paragraph IV. 4. e, of reference, the
DD/S&T has designated the following individuals as approving
officers for financial transactions, including miscellaneous expendi-
tures for supplies, equipment and services, and authorizing officials
for travel up to the amounts indicated below for each individual:
Approving Authorizing
Authority Authority for
Travel
Donald H. Ross
$25,
000
$25,
000
25,
000
25,
000
1,
000
5,
000
5,
000
5,
000
1,000 1,000
For Supplies, Equipment, and Services:
1, 000 -0-
1, 000 -0-
25X1A
1 H. ROSS
Colonel USAF
Director of Special Activities
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 SECRET
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OFFICE OF SPECIAL ACTIVITES FINANCIAL AD MINISrT`RACTION
OSA NOTICE NO. 30-5-4 18 JUNE 1968
OSA FAN NUMBERS FOR FY 1968
1. The attached FAN NUMBERS should be used for FY 1969
OSA financial transactions effective 1 July 1968.
2. This numbering system is designed to gather costs
in line with the program categories contained in the OSA
FY 1909 Program Call.
25X1A 3. Questions concernin numbering system should
be addressed to (Ext. 6113, Red, 211).
25X1A
Comptroller
Office of Special Activities
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 25X1A
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25X1A
25X1A
OFFICE OF SPECIAL ACTIVITIES FINANC":
OSA HQS NOTICE NO. 30-1 28 JANUARY 1969
RECISION: OSA Hqs Notice No. 30-5-1
dated 25 July 1968
REFERENCE: DDS&T Instruction 230-1, Subject: Plans, Programs
and Projects, dated 16 December 1965
Under the provisions of paragraph IV.4.e. of reference,
the DD/S&.T has designated the following individuals as
Approviig Officers for financial transactions, including
miscellaneous expenditures for supplies, equipment and
services, and Authorizing Officials for travel up to the
amounts indicated below for each individual:
Authorizing
Approving Authority for
Authority Travel
$25,000 $25,000
25,000 25,000
1,000 5,000
5,000 5,000
1,000 1,000
For Supplies,Equipment, and Services:
1,000
1,000
25X1A
Acting Director of Special Activities
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SECRET
25X1A
OFFICE OF SPECIAL ACTIVITIES FINANCE
OSA HQS NOTICE NO. 30-1 26 MARCH 1969
RECISION: OSA Hqs Notice No. 30-1
dated 28 January 1969
REFERENCE:. DD/S&T Instruction 230-1, Subject: Plans, Programs
and Projects, dated 16 December 1965.
Under the provisions of paragraph IV.4.e, of Reference,
the DD/S&T has designated the following individuals as
Approving Officers for financial transactions, including
miscellaneous expenditures for supplies, equipment and
services, and Authorizing Officials for travel up to the
amounts indicated below for each individual:
Authorizing
Approving Authority for
Authority Travel
25X1A
1,000 -0-
For Supplies, Equipment, and Services:
$25,000 Unlimited
25,000 Unlimited
1,000 5,000
5,000 5,000
5,000 5,000
1,000 -0-
25X1A
Acting Director of Special Activities
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 SECRET
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OFFICE OF SPECIAL ACTIVITIES FINANCE
OSA IIQS. NOTICE NO. 30-5-5 31 OCTOBER 1969
PROCEDURE FOR OSA TRAVELERS
1. The following procedure for OSA travelers will
become effective 3 November 1969:
a. For temporary duty (foreign and domestic) the
traveler's respective office will prepare in tripli-
cate a travel order Form 540a for foreign travel and
540b for domestic travel. The request for travel
will be forwarded to the D/SA for approval via the
Division/Staff Chief concerned and Comptroller. The
original and one copy of-the order will be forwarded
to the'OSA Travel Section where a Travel Order No.
(T.O.,) will be assigned and the Travel Assistant
will make reservations for air or rail travel.
b. A request for advance for expenses other than
ticket will be prepared in triplicate by the traveler's
office for the amount of cash required and will be
approved by a designated approving officer. The
travel order number must be cited on the request for
advance and submitted in duplicate with the original
and one copy of the travel order to B&F Office, OSA
Cashier for the cash advance.- For assistance in
estimating the amount of advance necessary, call
B&FD/OSA, Ext. 6571.
c. The air tickets will be purchased by the
Travel Section and the traveler will obtain the ticket
from that office and sign a receipt at time of pick-up.
the employee's advance account will be charged this
amount by B&FD/OSA.
d. Travel vouchers will continue to be prepared
in accordance with present procedures.
2. PCS Travel orders will continue to be initiated by
Office of Personnel. The Travel Section will make reserva-
tions and advances will be prepared by the traveler's office
in the same manner as TDY travel.
25X1A
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OFFICE OF SPECIAL ACTIVITIES FINANCE
OSA HQS. NOTICE NO. 30-5-6 19 NOVEMBER 1969
RECISION: OSA Hqs. Notice No. 30-1
dated 26 March 1969
REFERENCE: DD/S&T Instruction 230-1, Subject: Plans,
Programs and Projects, dated 16 December 19630
Under the provisions of paragraph IV.4.e. of Reference,
the DD/S&T has designated the following individuals as
Approving Officers for financial transactions, including
miscellaneous expenditures for supplies, equipment and
services, and Authorizing Officials for travel up to the
amounts indicated below for each individual:
25X1A
Approving
Authority
Authorizing
Authority for
Travel
Unlimited
Unlimited
$5,000
5,000
5,000
25X1A
Donald H. Ross $25,000
25,000
5,000
5,000
5,000
For Supplies, Equipment, and Services:
1,000
1,000
Deputy Direr or of Special Activities
Ezd frn 2'.' ~L
tlrrn;;rai;- ;~ .
Cr3 C:: , iiQ
SECRET
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25X1A
25X1A
25X1A
OFFICE OF SPECIAL ACTIVITIES FINANCE
OSA HQS NOTICE NO. 30-7 14 JANUARY 1970
INCOME TAX ASSISTANCE
1. Representatives of the Budget & Finance Division, OSA
will provide general guidance and assistance to employees in
the preparation of Federal and State income turns.
Assistance should be requested from or from 25X1A
-----~ -_ ++v v_u viic', V l'L1C 11C'VJ LdA
law contains no substantive changes for tax year 1969 applicable
to individuals not engaged in a business. However, a number of
changes have been made in the reporting forms.
2. A supply of the more commonly used income tax forms
will be obtained as soon as available and will be retained in
room 2B05. Several copies of Internal Revenue Publication 17
entitled, Your Federal Income Tax, are presently available for
reference.
3. All employees are cautioned to ensure that the submission
of their income tax return in no way compromises cover or security.
Questions of this nature may. be referred to the Budget & Finance
Division, OSA or to the Security Staff, OSA. In particular indi-
viduals are urged to ensure that their tax returns reflect the
employer indicated on the W-2 form.
4. We have been advised that W-2 forms will be available
for Headquarters personnel on 23 January 1970.
executive Comptroller
Office of Special Activities
SECRET
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Ind( absence ues ions may be addressed
 sECRI.T
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25X1A
25X1A
Deputy Director of Special Activities
25X1A
OFFICE OF SPECIAL ACTIVITIES FINANCE
HSA IIQS. NOTICE NO. 30-5-6 25 FEBRUARY 1971
RECISION: OSA Hqs. Notice No. 30-8
dated 16 June 1970
REFERENCE: DD/SET Instruction 230-1, Subject: Plans,
Programs and Projects, dated 16 December 1963.
Under the provisions of paragraph IV.4.e. of Reference,
the DD/SE1T has designated the following individuals as Approving
Officers for financial transactions, including miscellaneous
expenditures for supplies, equipyaent and services, and Authorizing
Officials for travel up to the amounts indicated below for each
individual:
Authorizing
Approving Authority for
General Authority Travel
$25,000 Unlimited
25,000 Unlimited
5,000 $5,000
5,000 5,000
5,000 5,000
For Sullies, Ecluipmont, and Services:
1,000
1,000
SECRET
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OFFICE OF SPECIAL ACTIVITIES FINANCE
OSA NOTICE NO. 30-5-10 7 October 1971
CASHING OF PERSONAL CHECKS IN -BUILDING
1. The Office of Finance in conjunction with the Central
Cover Division has conducted a study in connection with the
acceptance and processing of personal checks. They have con-
cluded that there is a security risk in the acceptance of large
numbers of personal checks from employees assigned to various
locations and under different covers. Consequently, a reg-
ulation is being issued which severely restricts the authority
of offices and stations to accept personal checks from employees.
25X1A
2. OSA requested partial relief from these restrictions
both for field installations and for all occupants of - 25X1A
Building. In response, the Office of Finance and the Central
Cover Division have, within limits, authorized OSA's field 25X1A
stations to continue to cash checks. As to Building,
it was indicated that employee or administrative convenience
is not considered justification for deviation from the general
policy.
3. Accordingly, 8 October is established as the last date
for the general cashing of personal checks. However, it is
recognized that some individuals who have cashed checks through
25X1A thelllllllllllllllllllllll Building Disbursing Fund will find it necessary to make
other banking arrangements. Where individuals utilizing out-of-town
banks are unable to con-.~lete the establishment of a bank account in
this area, or to make other arrangements by that date, checks will
be accepted upon proper justification through 15 October 1971. No
checks will be accepted for cashing after-15 October 1971.
25X1A
25X1A
Deputy Director of Special Activities
S E C R E T
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 S E C R E T
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OFFICE OF SPECIAL ACTIVITIES FINANCE
OSA HQS. NOTICE NO. 30-5-11 15 February 1972
SUBJECT: Reimbursement Policy for Rental Car Insurance
REFERENCE:
A.
HR 22-8p, effective 4 October 1971
B.
Memorandum from Chief Certification & Liaison
Division, Office of Finance, dated 2 February 1972
1. The attention of all official travelers is directed to Reference A
which specifies that only the cost of collision damage waiver or collision
damage insurance required by a car rental company or automatically
included in the car rental fee may be claimed as part of essential travel
and transportation. expenses.
2. Under the provisions of this regulation travelers are no longer
able to claim as an expense the premium cost of optional insurance.
However, if a traveler is contemplating personal use of a rental vehicle
he should consider the advisability of purchasing at his own expense
optional insurance covering the first $100, of liability.
3. Reference B now authorizes decentralized certifying offices (in our
case B&FD, OSA) to certify claims directly related to the uninsured first
$100 of liability when such claims are approved by a designated Approving
Officer. This policy is undoubtedly based on the thesis that it is less
costly to the Government to reimburse claimants for damages in
relatively few cases than it is to process and pay claims for insurance
premiums in every case.
25X1A
Exec ive Oflf'icer/ Comptroller
Office of Special Activities
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25X1A
25X1A
25X1A
OFFICE OF SPECIAL ACTIVITIES FINANCE
OSA HQS. NOTICE NO. 30-5-12 17 MARCH 1972
RECISION: OSA HQS. NOTICE NO. 30-5-6 dated 25 February 1971
REFERENCE: paragraph 67.
Under the provisions of paragraph IV.4.e. of Reference,
the DD/SF,T has designated the following individuals as Approving
Officers for financial transactions, including miscellaneous
expenditures for supplies, equipment and services, and Authorizing
Officials for travel up to the amounts indicated below for each
individual;
Authorizing
Approving Authority for
Authority Travel
$25,000 Unlimited
$25,000 Unlimited
$5,000 $5,000
$5,000 $5,000
$5,000 $5,000
For Supplies, Equipment, and Services:
$1,000
$1,000
Deputy Director of Special Activities
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25X1A
sour I
Excluded tom tattmttL
pgtta and
flG~t{ea
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OFFICE OF SPECIAL ACTIVITIES ORGANIZATION
OSA NOTICE NO. 30-5-55 20 NOVEMBER 1967
ORGANIZATION - OFFICE OF SPECIAL ACTIVITIES
25X1A
is designated Acting Director of
Special Activities during the absence of Brigadier General Bacalis for
the period 20 November through 3 December 1967.
Executive Officer
(Special Activities)
25X1A
SECRET
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