(TAB B) CONTRADICTIONS AND OMISSIONS CONTAINED IN THE OCD PAPER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP51-00036A000100010011-9
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: November 11, 2016
• Document Release Date: February 26, 2004
• Sequence Number: 11
• Publication Date: December 7, 1949
• Content Type: REPORT

Approved For Release : CIA-RDP51-00036AO0010000131-9
C0NM2DICTI-'2S 3iID OL'.i S:Gibs COlI nIlTJD IN TE OCD PAPER
1. (p. 1, para 2) Index fibs started in April, 194.8.
reports and certain unclassified documents sent to the pool were fully
coded and abstracted beginning in April 1948, but fax-cards were not
prepared until installation of the "batch" procedure in October 1948.
2. (p. 2, para. 3) OCD is not capable of abstracting, but has
produced over 6,000 abstracts. (p. 6)
3. (p. 3, para. 4) An artifical separation of abstract and index
files is made, although indication is given that they are one intellofax
file. (p. 8; p. 22.)
4. (p. 14, para 16) The classification scheme is stated to be
adequate, yet a long discussion is included as to why it is not adequate
in one particular instance. (pp. 29-30)
5. (p. 19) No mention is made that OCD achieved currency on
indexing daily receipt of documents through procedures designed and
installed by the Management Staff, i.e., the "batch" procedure.
6. (p. 22) Library, clearly, should not prepare specialized
abstracts, "such work must be done by the specialists in the subject
matter,? yet, on p. 21 indication is given that Library will index all
documents. If they can't abstract, how can they index?
7. (p. 28, para. 34) Administrative Officer, OSI suggested that
OSI type its own mats. Management Officer concurred.
8. (p. 28) Training typists to type on mats is difficult, yet
under Management Staff guidance during installation of the "batch" pro-
cedure, OCD typists were fully trained within one week.
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 Approved For Release : CIA-RDP51-00036A000100010011-9
TAB B p. 2
9. (p. 28) Specialists neglect to specify general codes. If the
classification scheme is adequate, it should permit general subject
pulling from specific entries. Also, (p. 2, para. 3) the problem of
providing too much information through too general coding is set forth.
10. (p. 29, top) Abstracts will be of value only to specialists
who prepare them. Who else is interested? Like specialists think alike,
not as an outsider.
U. (p. 2, para. 3) The large number of entries listed in answer
to specific requests could stem from poor indexing by OCD.
12. (p. 13, para. 14) It is the considered opinion of OCD that the
number of researchers create the number of code classifications required
for proper indexing. This opinion is in the main in error as research
personnel belorng to family groups all have fields of common concern.,
i.e., medical personnel world-wide utilize an international method of
coding and classification.
13. No mention is made that coding and abstracting by substantive
divisions will bring into the agency file, materials now being withheld
from OCD.
14. No mention is made of who should perform abstracting and coding
necessary to maintenance of industrial and biographic files. It can be
assumed that OOD feels they should continue with these activities.
Management Staff questions the technical ability of OCD to perfbrii this
service.
Approved For Release : CIA-RDP51-00036A000100010011-9