MANAGEMENT STAFF RECOMMENDATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP51-00036A000100010012-8
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: November 11, 2016
• Document Release Date: February 26, 2004
• Sequence Number: 12
• Publication Date: December 7, 1949
• Content Type: REPORT

Approved For Release : CIA-RDP51-00036A0090c0010012-8
MANAGEM 2 T STAFF RECOM!VNDATICNS
1. The Intellofax system be implemented and expanded to serve
CIA reference needs.
2. Intellofax files be located, maintained and serviced within OCD.
3. Abstracts of documents be prepared by all aRE-OSI specialists
for incorporation into intellofax files.
4. The M Fr-031 Division having primary interest in a document be
assigned the additional tasks of:
a. Selecting those documents to be indexed.
b. Supplying code numbers for a large group of documents which
will be indexed, but not abstracted.
c. Reviewing codes assigned to documents abstracted and indexed.
5. The classification scheme be tailored, where possible, to fit the
specific needs of all intelligence researchers and subsequently be
exclusively used throughout CIA for the organization of reference materials.
Where the general scheme cannot be used, sub-classification schemes,
integrated into the general scheme, be developed jointly by (E-OSI and OCD.
6. The Intellofax system be applied to biographic and industrial
data within the framework of a sub-classification scheme set forth in
para. 5 above.
7. Only one intellofax file, composed of index and abstract cards.,
be maintained for general reference use.
8. Separate technical intellofax files be maintained for specific
indexing of biographic, industrial, medical and possibly other specialized
scientific data.
Approved For Release : CIA-RDP51-00036A000100010012-8
 Approved For Release : CIA-RDP51-000MA00100010012-8
9. OCD provide direct service to all IAC and CIA users of the
general reference intellofax file. Requests for specialized information
from technical files be made through appropriate production office
specialists.
10. As the intellofax file changes to reflect the needs of the ORE-OSI
specialists, manual.referenoe files maintained by these specialists be
eliminated,
11. The staffs of the production offices be augmented, as need indicates,
to perform the additional duties indicated in the above recommendations.
12, Typing of the multilith mats be accomplished in the production
offices, with OCD providing direction for reproduction, punching, and
tabulating of the tab-oards.
13. The procedural changes inherent in these recommendations be
accomplished gradually during the calendar year 1950 to minimize dis-
ruption to the intelligence effort. No action be taken on biographic
and industrial data until the general materials are fully assimilated into
the new procedures.
14. The AD/OCD, AD/ORE, AD/OSI, and Management Officer each appoint a
staff member to serve on a team which will devote full-time, if necessary,
to develop and to supervise installation of new procedures inherent in
these recommendations.
Approved For Release : CIA-RDP51-00036AO00100010012-8