TRANSPORTATION SECTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP51-00049A000100010006-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 18
• Document Creation Date: November 11, 2016
• Document Release Date: August 21, 1998
• Sequence Number: 6
• Content Type: REPORT

Sanitized - Approved For Release : CIA-RDP51-00049AO00100010006-1
TAB
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 Sanitized - Approved For Release :
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ftl rrr 1{ MR1 1
1. "unction
e ra".SC'GrtEtlGn Sect1G11 S i'es'onsible for co.lcte ?_oce sin'" t"?asspor ., visas, 'iodic 1 fxaminaulOYla,
etc.) of CIG n rso~^r?.el schedlead for overseas duty, i.nclua;ii tae maiLin; of reservations for domestic and
foreign transportation, and the coordination of all travel to be performed. It is also responsible for
domestic transportation, tiie orocurenent of air, train, an,, hotel reservations, and the oreratiof of the
civilian and military motor pools.
2. Personnel
The status of personnel on (lut ? in the Transnortat-.o'l Section is as follows:
Office of the Chief
(Carta in) Traffic i:anager CA F-12
,'5905.20
25X1A9a
tainj Asst. Traffic :.anager "A,-11
4902.00
Sec. -Stenorarrher CAF-5
f Clerk
Chi
2644.70
3 iov. 1946
e
Foreign Transportation Unit
Vacant
Transrortation O?ficer
1 F -11
4902.00
Vacant
`iransportation Officer
3AF-9
4149.60
9
0
Tran.snortation Asst.
F-7
3648.00
14
-
3 .ov. 1
25X1A9a
r rans-ortation Asst.
C1JJ 7
3522.60
Cargo Trans?:ortation -nit
Trans-ortaticr_ ;Clerk
C d7-4
2394.00
3 ov. 1946
ol 2 Officer
or
a~
Trans t
:
h' 11
4302.00
_
~
r
00
00
275
1946
3 ov
Transror~a~_ ?~on Officer
9
.
4
.
eta
j
rau,srortaticfl 0~fficer
25X1A9a
f
1946
Transrortati c.r "1cr1:
2644.80
ov.
lerl ti_riS
u2~ ..3
216 0.28
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25X1A9a
25X1A9a
Civilian t,otor Fool
eant,i ; is3atc':er
Asst. Head _otor :Fool "PC-8 2895.60 6 ivav. 1946
" c' `' 69,24 3 .iov. 1946
rotor Vehicle L isr~atc4}er PC,-`~ J-
asst. ocor Vc iicl 1 n.,.. =r
I, ff"El ~.r "PG-4 2;;;x ; 3.04 3 i ov. 1946
"laxi ,Ttiauffeur "P'-4 2243.52 3 iov. 1946
;PC-4 2020.00 3 Nov. 1946
"hauf fear
"hau r fur "PC-3 1954.00 3 r:ov. 1946
,ti f f eur PC-3 1954.30 3 i ov. 1946
, 1au
PC-3 1954.00 5 r.ov. 1946
hauffeur
"hauffeur 1p,-3 2020.00 3 iov. 1946
;hauffei r "PC-3 1954.00 3 a?ov. 1946
Chauffeur vP 3 1954.00 3 ov. 1346
''PC-3 1954.00 2 Dec. 1946
hauffeur
Chauffeur CP0-3 1822.00 2 Lec. 1946
i`iiilitary 'l,:otor Pool
Head i-otor Pool 3P,,,,,-10 5648.00
Supe rvi s in . 1o ,.to . ...e chanic "'PC-7 2694.96
Supervisin". i'.uu.to. echanic "PC-7 2694.96
,1.e chanic
i.:otor Pool Clerk
CPC-3 1822.00
Driver
Driver P3 1822.00
Driver CPC-3 1822.00
Driver 3PC-3 1822.00
Driver CPC-3 1822. )0
Driver 1822.00
Driver 1822.00
~-
Driver "PC-3 1822.00
3PC-3 1822.00
Driver
Driver CP-3 1822.00
Driver CPC-3 1822.00
Driver CPC-3 1822.00
Driver `:PC-3 1822.00
Driver ^P1"-3 1822.03
Driver 3P'"-3 1822.00
;river CPC-3 1822.00
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 25X1A9a
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L ilitar,}r 1 otor Pool (Continued)
Tee. 5) Driver ry C-
CPC, 3 CW4822.00
t? Ji:ecti sric
c Driver
fc.) Dr.rer
fc.) Driver
'vt Driver
c ? 4; Drive-- mending aissipnment 22 h ov. 1946
Sec. Driver
rending a.ssi nment 22 Nov. 1946
The personnel provided in the Table of Organization for the Transportation Section, as indicated above, is
adequate with respect to the Office of the Chief and the Ce.rFo Transportation Unit. .icic Table of Ormanization for
the ForeiUn Transportation Unit calls for five F) employees, any; it is felt that one additional employee of the
CAF-9 level will be adequate. Me volume of business presently handled by the 'Transportation Section does not
warrant any need for additional personnel, and it is recommended that existing vacant positions, with the one
excortion L.entioned, not be filled at this time.
3. Vo fume
The volume of the Foreixn 'Transportation and Carrro Transportation Units is indicated on the charts wi-:ich
are attached and made a part of this report.
4. _recommendations
(a) That the Military and. Civilian i._oter kcols be physically ccr_bin.ed in order to obtain the most efficient
operation of the two pools. At the, .-resent time, the avera5re number of calls handled by each car anc<
driver per da-.r is about four per car. This recommendation is made, also, in view of the requirement
4 at n1i:1i--ar~- rerson el '' C ~~*?e.ase.l ou ", ;_,.c On1: thc '.. ilian ;otor ~`~OOI ;'x111 ?Xist.
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That the number of cars to be operated in the combined pools be reduced to thirty k 6j) and that the ,iiief,
Transrortati.or- Section, make constant surveys to determine whether t"-is number is adec,ate. to handle the
volume of calls received.
C. T'-'hat a mechanical checkup on all cars in the pool be made to determine the mechanical condition of each
of them and disrose of and rerlace those cars -which are not in. 'suff'iciently =ood operating condition to
Warrant their continued service. It is recommended that all replacements of vehicles be of the civilian
type in order to avoid difficulty with l ilitary Police and the i:_ilitary District of iashington, etc.
kd) Attached is a list of the cars Presently assi,_n-ed to indivicmals in CIG with or without drivers as indicated,
and it is recomended that all cars, excerpt the one assigned to the Director of Central Intellir?enee, be
recalled to the _otor Pool. It is recommended .hat cars for the use of the Deruty Director and the Assistant
Director for Special Oreration.s be held available for their use when required.
e) It is recommended that the function of issuing CIG travel orders and issuance of transportation requests be
transferred from the Fiscal Section, Finance Division, P "&: A, to the Transn-)ortation Section, berviees )ivis irn.
At the nresert time, the trans-,ortat_on f action is div =ded, in that the Trans-ortation Section has no uris-
diction over the issuance of travel orders, nor are they authorized to issue transuortation requests for CIG
Civilian personnel. A traveler obtains -::is travel orders from the Fiscal Section to.--ether wits the trans-
nortation request, and then contacts the Trans -,orta.t _on Section in order to obtain tra_nsoortation and hotel
reservations. This recommendation is made in order that the Transoortaton Section will have complete resPo-
sibility for all tyres of travel and, urcn the receipt of a request for travel orders, can do the entire job
for civilian and military 7ersonnel. It is also recommended that at least onr employee be transferred -E'ron.
P,trio iSca l sectio , ina.~~ce v~_S n, to ":e Tra?s'"'o'_^tati o"_? fec,,._o to handle tb:hesc 1, nctions.
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(f) It is recommended that a roceduies x?ert ;e detailed by he 11inance Division to .he Transvortation
Section to 1F~or out a complete ;procedure or i~.roeessing p+erso1mei and to rearrange the existing pro-
cessin~; procedure in order hat as many steps as possible can be accomplished concurrently. '`'he present
proceeure appears to be adequate but und,oubtec ly can oo improv(+d tai reduce th ti. ie required for e
processing; of ^ersonnel for duty overseas.
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 Sanitized -1pj FLqr' WYWRTiTION SECTI
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Requesting Office
Approving Office
Rail Reservations
L,Li! Transportation I
Ship Reservations
Hotel Reservations
nest for Travel Fds
Purchase of Tickets
Receipt to Special Fds
TRANSPORTATION
OFFICE
Request for TCA
Interview with Traveler
Passports
Notice of
Departure
to Branch
r
Directors Meeting
Final Security Briefi
EPsenger Briefing
Final Physical
Departure
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eparture
able to
Theater
estination
I
I Air Priorities
I Travel of Dependents
Baggage Shipments
Identification Cards
kilt Travel orders]
Civ. Travel Orders
 Sanitized - Appioved Foi rRxcl;lallwc.
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sRP'CIA-RDP51-00e49AOOM001 c006stPr
Nov
 CIA-RDP51
B O
Form 36-23
Form 36-23 initiated
by requesting branch
and forwarded to
approving offices,
Approving Office for-
wards section B & C
of Form 36-23 in lu -
to Transporta-
tion office with copy
of letter authorizing
transfer of subject.
TRANSPORTATION OFFICE
Sections B & C of 1.
Form 36-23 received
from approving auth-
ority, dated, check- 2.
ed for correctness 3.
and signature.
2. File opened on sub-
ject and turned over
to foreign unit for
processing.
4.
5.
6.
Upon receipt in foreign unit, work
sheet is opened and entered in file
folder.
. Furnishes traveler with letter to Post
Subject is called for interview. 9. Upon receipt of Passport from
Subject is checked for dates of comp- Dept, prepares necessary visa cards
lotion of immunization, physical exam, for visas of countries to be visited.
actual readiness date, amount of bag- Sends passport via messenger to all
gage, dependents (if authorized), Embassies for needed visas.
status of passport (if already is sued),1O.Alerts branch that passport is
point of actual departure if other than plete and that reservations for
Washington. D. C. are to be made.
com-
travel
Initiates application for passport andll.Calls on reservation unit for ne-
checks subject for birth certificate, cessary reservation for travel.
pictures, and biography. 12. All of above actions carried on sim-
Prepares necessary letters to State ultaneously over a period of 10 to
Dept. to accompany application and 14 days needed for completion.
sends subject to State Dept. to apply 13.Upon receiving confirmation of reser-
for passport.
Warns traveler that approximately ten
days are required to secure and com-
plete passport*
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vctions arranges a meeting vith the
Director, Final Physical Ekam, Final
Security Briefing and final passenger
briefing prior to departure.
.Sends out departure notice to branch
and cable to theater of destination.
25X1 C4a
V
1. Duplicate of Section B
forwarded to Special
Funds as a matter of
record for request for
funds for travel.
2. Duplicate of Section C
3.
completed and returned
to requesting office
acknowledging receipt
of form at transport-
ation office and giving
approximate time of
departure of subject
after readiness date.
After departure notices
sent original of Section
B & C filed in folder.
Folder is checked for
necessary formsp After
checking, folder is
marked completed and
filed.
25X1 C4a
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 Sanitized - Approved F(ViriON OFFICE
CIA-RDP51-00049A000100010006-1
TRANSPORT SECTION
CHIEF OF TRANSPORTATION DOMESTIC RESERVATIONS FOREIGN RESERVATIONS RECORD SECTION
1. The transport section is charged with the 1. Requests for reservations are 1. Requests for travel outside the 1. Is charged with complete records of
supervision of all sections of the trans- received by letter, phone, per- U. S. are submitted by the for- all transactions involving funds
portation office. sonal contact and messenger. eign section for space reser- including duplicate receipts, de-
2. Has within it the domestic and foreign 2. Reservations are recorded and vations on steamer and plane. parture notices, assembly of com-
reservation sections, assistant tranapor- then placed thru War Dept., ATC, 2. This section operates in close pleted files and all authenticating
tation officers, mail, record, and cable or commercial carrier and are liaison with the Army Ports of documents.
files, receipts and expenditure files, and confirmed to the traveler by Embarkation, Aerial Ports of 2. Is required to log in and out all
final disposition of closed cases. phone. Embarkation, steamship lines, cables on transportation both
3. Is charged with making all final decisions 3. Domestic section maintains close travel agencies, and shipping travel and cargo.
regarding all. types of transportation, liaison with all carriers in concerns. 3. Prepares requisitions for office
maintaining liaison with all commercial order to secure rapid confirm- 3. Requests funds for purchase of supplies and blank forms.
carriers, War, Dept. transportation, Army ation of space and to assure foreign tickets, furnishes re- 4. Is responsible for proper routing
Air Forces, Air Transport Command, State that requests are granted. This ceipts and paid bills, procures of mail, requisitions, cables,
Dept., air priorities, air express, air is vital to proper operation tickets, briefs passengers as reports, and records.
freight, express, and customs. and success. to time, place, and method of 5. Maintains up to date cable files,
4. Is required to be faird.liar with tariffs to 4. Operates ticket procurement and departure, arranges for baggage report files, personnel files,
any part of the world, routes, monies, delivery service, keeps account, movement, baggage tags and blank forms and office supplies.
taxes, tolls, steamship and air line reser- and receipts for funds used for checks, money orders, and con- 6. Keeps travel booklets, time tables,
vations, and public laws governing allowances purchase of tickets. netts foreign tickets to domes- schedules, available for travelers.
of employees while traveling. 5. Has available Hotel reservation tic tickets to assure continuity 7. Is charged with proper courier
service in New York, St. Louis., of travel. receipts and time stamps on mail
Cincinatti, Los Angeles, Chic- 4. Is responsible for correctness and reports.
ago and Washington. of charges, tariffs) sailing
6. Is responsible for proper quo- dates, flight times, location
tation of rates, taxes, and of ships at piers, etc.
accomodations on all carriers, 5. No. of reservations for 30 day
both air and rail. average: 60.
7. No. of reservations for 30 days 6. Average time required for mov-
average: Rail-80; Air-17; Hotel ing personnel from date of ini-
-15. tial request: 15 days.
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 25X1A9a
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Ike above ch/e}uyffeu assigned as ahowr are deducted from the
s0=el shown on du G.Y to the trotor Pohl i I anal u - - .1 - r
~ an J.l~yd Zen ~ ~SI
driyors at the Military Motor Pool -Iw
rrasportatis Officer
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 Sanitized - Approved f@ i1@;k OFFICE
CIA-RDP51-00049A000100010006-1
MOTOR TRANSPORTATION
N
.
3
o. of assigned cars 4*3. No. assigned to Individuals 14* 3. No. of personnel 10 3. Operates repair shop, main- 3. Keeps records of all incoming
4. No. of personnel on duty 14 4. No. of personnel 12 4. No. of calls per day 8 tenance shop., paint shop, and outgoing automotive parts
5. No. of personnel needed 20 5. Personnel shortage 0 5. Personnel shortage 8 body and fender shop parts and supplies.
6. Personnel shortage 6 6. Average no. of calls per 6. No. of out of town trips department. Maintains current lube
CIVILIAN MOTOR POOL TRUCK POOL MAINTENANCE SECTION
1. No. of cars on hand 23 1. No. of cars on hand 26 1. No. of trucks on hand 20 1. No. of personnel
2. No. of cars in operation 23 2. No. in operation 26 2. No. in operation 20 2. Personnel shortage
7. Average no. of calls per
day 55
8. Operates on 24 hour basis
with car on call at all
day 46 per month average 28 4. Repairs, paints, services all
7. Operates only during working 7. Average mileage per out
hours 5 days per week but of town trip (30 day) 402
stores car at Rosslyn garage re-8. Total mileage per thirty
hours for CIG and charge quiring 30 minutes per day days 23,360
of pool on duty around the travel time. 9. No. of days drivers are out
clock. 8. Has dispatcher who also keeps of town per 30 days 68
9. Has from 5 to 9 calls be- time and attendance reports 10.3 heavy truck replacements
tween 5pm and Sam 7 days and dispatch records.
per week. 9. Has inspector who checks on
10.Has one mechanic for light appearance of drivers and
maintenance work. condition of cars also keeps
ll.Dispenses gas and oil to data on maintenance needs
all cars of agency when and repairs.
required. 10.Is being used to capacity at
12.5 staff cars needed as re- present and any additional
placements in next 6 months work load will require addi-
due to age and fair wear tional cars and drivers.
and tear.
13.Additional personnel need-
ed to provide furloughs and
replace discharged men,
needed at once.
cars., trucks, busses, lifts,
tractors, and trailers.
Does lathe work, drum turn-
ing., bearing and sleeve press
ing, wheel alignment and
safety inspection, tire and
tube repair, battery charging,
glass replacement., brake iin-
11.Does all hauling for ware- ing, timing, ignition, valve,
house, mail., furniture., differential, transmission and
communications, cargo, house- starter repairing.
hoAld effects., baggage, and Does all types of repairs
heavy supplies requisitioned except motor reboring.
by all sections of C.I.G. 5. Is responsible for the mechan
12.Delivers all cargo to Port ical condition of all vehicle
of Fanbarkation and Steamship6. Keeps up to date on latest
charts on all cars and trucks.,
stock record accamt of pro-
perty, prepares all requisit-
ions., property issue slips,
property turn in slips,
expenditure slips, reports of
survey., parts, stock record,
personnel record of military
men, duty roster, accident
reports, lost or damaged pro-
perty, cost records, repair
charges., memo receipts on
property,.
Keeps record of average
cost of maintenance, fuel.,
oil, tires, batteries, glass
seat covers etc.
lines, rail heads, airports, inovations on all cars and 4. Is badly in need of clerk
11.Requires 8 new cars as re- and Express and Freight trucks and has parts service typist (male) for record
placements in next six months depots. pickup and locator. clerk, office man and parts
in order to remove cars from 13.A1l out of town trips over 7. Average maintenance costs on man. Must have knowledge
service for major overhaul 1k ton require two drivers all vehicles $1710.50 for each of both Military and civilian
work. one of which acts as armed 30 days including civilian auto parts and vehicles.
guard when out driving. labor when available.
14.Cannot keep heavy truck
drivers due to low salary
paid.
5
1. No. of personnel 1
3
2. Shortage of personnel 1
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 36-4 (Cargo Request
containing general
cargo contents. con
signs & deatinat
properly approved
authorized officer.
Copy of 36-4 is
retained in origi-
nating officer's
file.
36-6 Pick-uup Form)
lists iteaa and
location of material
for pick-up (2 oopi
sent to Cargo Uhit)
36-5 - Dopy it -
retained in origi-
nating officers
file.
Letter 'ot Transfer - one
copy attached to 36-4
and 36-6 for Cargo Unit
authority to make ship-
Monte,
Household Goods 3M. cn C r2
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L. Cargo file made upon receipt of From 36-4 and
two copies of 36-5 plus copy of letter of trans-
fer.
2. Arrangements made by Cargo Unit to have material
packed and crated.
3. Upon receipt of information from Packer that
material is ready, plus weights and cube, space
is requested from Carrier.
4. When space assignaent is received, Pink (overseas)
copies are made. (See chart for Distribution).
6. Shipping documents are forwarded to Packer and
movement to Fart is effected by the Packer,
Ship information is forwarded overseas to con-
signee by Cargo Unit.
7. File. is suspended waiti bills for transport-
ation, and for packing and orating.
8. pile is reinstated upon receipt of bills covering
transportation. Bills are checked and forwarded
to Finance for payment.
9. File is marked dead upon receipt of signed Pink
(overseas) copy of Shipping Document from.oon-
aignee.
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1. Packkor is advised by 1. Issues dhip
Cargo Unit to pick up space upon written
household goods and I request from Cargo
prepare same for over-
seas shipment.
2. Packer notifies
cargo unit when ship-
ment is ready giving
number of pieces,
weight and cube,
S. Packer is notified
by Cargo Unit to move
material to Port when
space has been assign-
ed by Carrier.
4. Packer forwards bill
to Cargo Unit upon
completion of meve-
ment to Port.
5. Bills are paid from
Pinnace Division.
Unit.
2. Carrier advises
Port of delivery
and delivery date
for arrival of
cargo.
3. When material has
been forwarded the
carrier forwards
transportation bills
to Cargo Unit.
I. Consignee re-
ceives copies of
Pink shipping
document advising
iaterial.has been
forwarded, Upon
receipt of cargo
consignee signs
one copy and re-
turns it to cargo
unit.
 DISTRISUTIoN' Cg PINK (O 5E,) Corzrs OF s PpjATj rzwfit ., T o
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#1 Copy: Retained in. cargo file.
copy: To originating officer.
J3 thru 18: To Packer to accompany
shipment to Port, 3 copies
are returned to Cargo- Unit
as receipts by Packer,
#17 thru.19: Overseas to consignee
to serve as notice of shipment
and also one. copy is. signed ee:d
returned to Cargo Unit upon receipt
of cargo by co.nsi nee0
.lease :
CIA-RDP51-00049A000100010006-1
 CARGO VOLUME LAST THIRD 1946
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4 ~ > 3
J J J
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 S+LKd:^litlx (o?: ra~ V3a`A3ds Jd" '4113~ciI ddLaU Viii B