MONTHLY PROGRESS REPORT SUPPLY DIVISION MARCH - 1948

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP54-00177A000100110024-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: November 11, 2016
• Document Release Date: September 14, 1998
• Sequence Number: 24
• Publication Date: March 1, 1948
• Content Type: PERRPT

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MONT LY PROGRESS REPORT
SUPPLY DIVISION
MARCH - 1948
1. STA1US OF PERSONNEL IN SUPPLY DIVISION, SERVICES BRANCH
Total No. of Personnel
Allowed under approved Total No. of Personnel
Table of Organization on Duty
Office of Chief
5
Contract Section
4
Procurement Section
14
Real Estate & Utilities
10
Appliance Maintenance
4
Telephone Section
20
Storage & Issue
55
COMMENTS :
4
4
14
q
3
1$
49
Total No. of Personnel
Interviewed and Actions
Initiated
Remaining Unfilled
Positions
1
0
0
0
o
0
o
1
1
0
2
0
4
2
Office of Chief: It is expected that the CAF 4 Clerk-Stenographer will enter on duty
on April 5, 1948.
Real Estate and Utilities: The vacancy created by one carpenter resigning has not been filled.
The recruitment request is still pending in the Personnel Branch.
Storage & Issue Section: The Table of Organization of this section was increased by six additional
jobs. Papers have been submitted to fill five of thee, four of which
will be filled from within the section, one person is being recruited to
fill one job. The recruitment request is pending for filling the
assistant foreman job and the lift operator is being filled from within.
Procurement Section: A vacancy exists in the Procurement Section for a procurement officer CAF 7.
It is desired to have a qualified person in this job who is experienced
in radio and electronic equipment.
Procurement Section: One problem is lack of sufficient personnel to adequately handle special
requirements requested by the Operations Branch.
Special Procurement: No special problems.
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25X1A7b
Contract Section: Execution of lease for the warehouse buildings at
25X9A2
still pending.
Real Estate & Utilities: Lack of adequate office space for five employees.
Appliance Maintenance: No outstanding problems.
Telephone Section: Cut over from 89 to main board has not been accomplished by Telephone Company.
It is anticipated that this out over will now be made within the next six to
eight weeks.
3. ACCOMPLISEMENTS:
25X1A6a Procurement Section: (a) All items for the- Project have been ordered and all but four
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25X1A7b
items have been delivered. One item is being held pending approval
by complying with Navy Specifications. The balance are held pending
P.E.O. information. 25X1A1d
(b) Arrangements have been made with for designing and planning
also preparing specifications for operating buildings and receiving quarters
for ~ installations.
(c) District Engineers have examined the - Warehouse area and are in the
process of submitting an estimate for construction of a receiving office
and lumber sheds at the warehouse in
(d) Arrangements have been made with PBA to construct a concrete block house to
house ammunition at the MEOW warehouse.
(e) Completed Bethesda move.
(f) Progress has been made in compliance with 2 March 1948 memo.
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2. Continue following up on IYAA -in order that the Surplus Property in the Warehouse
may be disposed of.
3. Encumber funds available during this Fiscal Year.
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VOLUMES
PROCUREMENT SECTION:
k. Requisitions:
Requisitions numbered and processed ......................910
Distribution as follows.....:
Procurement Section,............,...,,... 524
Storage and Issue,....... ................ 275
Typewriter Repair Shop ................... 64.
Special procurement,.......,............. 3
Contract Section,.,..,+,+ ................ 11
Communications Division, ................. 20
Real Estate and Utilities,...,..,........ 13
Transportation.,.......a,......,+....,a.. 0
910
Requisitions that have been numbered and distributed but no
information as to action taken posted on Kardex copy:
Purchase. ,.,...a++.+.a...,.aa.,aaaaa.a.. 148
Storage & Issue .......................... 100
Storage & Issue (operational med.)....... 13
Special procurement...............+...... 2
Typewriter repairs............+?...?????+ 21
Real Estate & Utilities .................. 5
Communications Division.,................ 6
Contract.,. ....,.......... a.......a...0.. 9
Note: The above include requisitions in the process of being
filled, purchase orders pending distribution, checking and
signature plus encumbrance by Finance Division. Further
breakdown of requisition held within Procurement Section:
(a) Without action......+...+.?+?+?+??? 29
(b) Pending receipt of bids............. 47
(c) Pending clearances..... ............. 12
(d) Pending justification............... 0
10-_
(e) Pending clarification............... 10
(f) Number of items..................... 317
Requisitions and/or purchase orders completed during period:
Fiscal year 1947: 29 Fiscal year 1948: 931
Total number of purchase orders written and-still incomplete:
Fiscal Year 1947: 33 Fiscal Year 1948: 1365
B. Purchase Orders:
Purchase orders prepared and typed,.,......... 1066
Total number of items involved*,,*,*,.. ....... 2536
P0's prepared but pending checking and signature..... 36
P0's prepared but pending encumbrance by Fiscal Branch...102
Total amount expended.....,............. 128,475.23 /
C. Telephone calls:
Total number of telephone calls recieved.......... 1854
Total number of telephone calls out, necessary
to perform work...............,..... 2663
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D. Bids:
Formal bids prepared and typed ....................... 25
Items involved`....,...???..?.??.?....?.??????.????. 313
Contractors invited to bid...?............???,??????? 13
Forial bids outstanding ................ a......?,????
Telephone bids prepared and"~Ted ................??.?? 12
inVO1.7@u,,..+.....t*a..a.a.rr?s..?.?,?????????? 66
Items 66
Contractors invited to bid.........*.....???????????? 4
Telephone bids outstanding........,..+.?????????????? 0
Wire bids prepared and typed........... .............. 1
Wire bids outstanding..?..............?..???????.?.?? 0
Informal bids prepared.. and typed,,,,,*,,,,,,, .... .. 19
....+????????????,..