REPORT OF OPERATIONS - MONTH OF AUGUST 1948

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP54-00177A000100110034-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: November 11, 2016
• Document Release Date: September 14, 1998
• Sequence Number: 34
• Publication Date: September 1, 1948
• Content Type: PERRPT

yTANDARDFORM NO.64Sanit -0Qced For Release : CIA-RDP54-00177A000100110034-4
Office Memorandum UNITED STATES GOVERNMENT
TO :Chief, cervices Branch
FROM : Chief, Property Control Division
SUBJECT: Report of Operations - Month of August 1948
DATE: 1 September 1948
1. atatus of Personnel:
a. Persons authorized ......................................
b. Persons on duty ................................ ........
C. Persons on sick leave .................................??
d. Persons on maternity leave ..............................
e. Personnel actions awaiting seourity,clearanoe ...........
25X9A2
2. Major Accomplishments s 25X1A7b
25X1A6a a. Relative to unserviceable and surplus propert at
which was indicated in report of Mr. , 25X1A9a
Account No. 900
,
Fiscal Division, Budget and Finance Branch, this office forwarded to the
designated Property Officer under your signature, a memorandum outlining
disposition instructions for such property. All property in this category
located outside the continental limits of the United States and its
possessions, will be disposed of to the Regional Office of the Foreign
Liquidation Commission.
n a
ffice to assn
d thi
t
.
s o
e
b. Authorization has been gran
FOIAb3b1
F b1 representative of the Property Control Division to visit Account No.
E00, Account No. 1000, and 00 F OIAb3 b1
and I&S field offices located at 25X1A6a
25X1A6a -? Mr. Assistant Chief, Property Control Division 25X1A9a
who has been detailed to this assignment will, during the course of his
inspection, accomplish the following:
(1) Conduct a complete audit of records and physical inventory
of property.
(2) Establish procedures as outlined in the proposed Property
Accounting Regulations.
(3) Orientate responsible individuals in accountability and
responsibility of Government property.
(4) Arrange for disposition of unserviceable and surplus
property in accordance with governing laws.
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(5) Review all phases of property control at said account
and, if necessary, correct any deficiencies-
A complete report relative to the above will be furnished you upon
25X1A9a Mr. -'s return to this office.
c. A procedure relative to property records to be maintained by
Responsible Officers at 00 and I&S field offices has been established.
This will provide more adequate control of property and will enable
25X1A9a the Property Officer, Ivlrs. , to maintain a current record
f
25X1A9a
r u
u
Operational Report for the month of August 1948, paragraph 3 a and b will be
accomplished.
4. During the month of August 1948, the following work load was performed
by the various sections of the Property Control Divisions
ces.
of quantities of property physically on hand at said of
d. During the past month this office has established the monetary
value and correct nomenclature of reproduction supplies transferred from
Tdr Chief, Reproduction Division, to Office Supplies,
Account No. 2 and Operational Supplies, Supply Account No. 4. Stock
cards reflecting quantities of items accounted for and adjustment reports
have been furnished supply officers of the above mentioned accounts.
e. As a result of the Property Utilization Program the total
monetary value of property returned to stock during; the month of August
1948 was :11,608.25. Continuous efforts will be made by this office to
effect transfer of excess property from using activities to stock during
the course of inventorying property accounts.
f. This office has, in accordance with your request, assisted
each Property Officer, CI*, in transferring to stock typewriters excessive
to the established ratio as set forth in Administrative Instruction No.
40-19. As a result, 62 typewriters were returned to stock. Previous
surveys of property accounts revealed a total of two hundred and one (201)
excess typewriters which have been transferred to the appropriate Supply
Acc ou nt .
t re Plans* During the ensuing month "Future Plans" as reported in
3 -'
(1)
Vouchers Posted ...................................
619
0
(2)
Delivery Receipts Processed (Expendable)..........
52
0
(3)
Reports of Inventory Adjustment Processed ........
1
(4)
Identification Control Cards Posted
2,716
(5)
Receipts for Loan Property Processed ..............
1
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b. Audit and Inspection Section
(1) Property Accounts audited ......................... 1
(2) Number of Accident Reports completed .............. 2
(3) Number of Damaged Property Investigations Conducted 3
(4) Additional achievements (See attached memorandum)
c. Clearance and Survey Section:
(1) Survey Reports Received ........................... 3
(2) Survey Reports Beir? Investigated ................. 11
(3) Survey Reports Ready for Board Action ............. 5
(4) Property Clearances Issued 69
(5) Property Passes Issued 3
25X1A9a
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30 August 1948
1. In compliance with your request the following is suhaitteds
Chief, Property Control Division
Chef, Audit A Inspection Section
Monthly Operations Report . Augult 1948
a*
b.
a.
Number of Property Acacounts audited - - - - - - - - 1
Number of Accident Reports completed - - - - - - - N:
Number of Damaged Property Investigations conducted - S
Z. Additional aohi. earewent*
a. An audit of Supply Account No. I was started and approximately
three hundred (300) vouchers ere checked in detail and qunatitiea
indicated thereon were audilped against the Stook Record Cards. The audit
of this account was disoonttnued in order that an audit of Property
Account No. 220 might be conducted.
Accounts No. 1, 2, 4, S. 8, 9 and Property Account No. 100t and
all non-expendable items on hand in National Security Council*
b. One nber of the Audit i Inspection Section spent a period
of eleven (11) days assisting the Accountable O icer of Supply Aecouut
No. 4 in obtaining and recording serial numbers of items in said account.
a. In compliance with Adminstrative Instruction No. 40-19,
dated 11 August 1948, Subjects Typewriters, which authorizes one (1)
typewriter per two (2) persons employed within each using activity of
CIA, a complete surrey was conducted of each Property Account to determine
if excess typewriters were an hand. If such was found to be true, an
effort was made to have the Accountable 'Officer turn in excess of the
alloted uiznber. In the event that Accountable Officers stated more
typewriters were needed than the alloted number, a Justification for
excess was requested. One hundred fifty eight (158}. typewriters were
returned to stock as a result of this surreye
d. A monetary value report was prepared and forwarded to the
Chief, Property Control Division for expendable items on Mad in Supply
N. Comments,
25X1A9a
a. One member of **e Audit & Inspection beotion (sir.
was on annual leave for a period of fifteen (15) days during
25X1 A9a
the month of August 1948.
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