MINUTES OF THE INTRA-AGENCY COMMITTEE ON ADMINISTRATIVE OVERT PROCEDURES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP54-00177A000200030076-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 14, 2016
• Document Release Date: July 30, 1998
• Sequence Number: 76
• Publication Date: November 28, 1949
• Content Type: MIN

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MINUTES OF TEE I3 TRA-AGENCY CO ITT E ON ALMLiISSTRA 'IV.I OVERT PROCED
Meeting Held 28 November 1949
At 10:34, Presentation Room, Administration Buildin
Present: John Varner
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1. Xhe Chairman appointed
Legal Staff
Fiscal Division
Administrative Staff
Personnel Staff
Inspection and Security
meeting because of the absence of Recorder
Acting Recorder for this
2. The Chairman then announced that today's meeting was called for
the purpose of considering certain questions directed by the Management
Staff in a letter, and verbally, to the Chairman of both the Overt and
Covert CIA Manual Committees, concerning the joint recommendations made
10 June 1949 to the Executive about the nature of the Agency operating
manual to be adopted by CIA.
3. The Chairman read the letter received from the Management
Officer and proceeded to call for comments concerning the respective
points raised where conflict apparently existed. The following comments
were expressed by the Committee:
a. Numbering Systems It was brought out in the discussion
that the Committee recommendations and the Management Staff proposals
are substantially in agreement. The only apparent difference between
the two is that the Management Staff suggests the use of letters to
supplement page numbers for identifying page inserts instead of the
decimal system suggested by the Committee. The Committee feels that
the decimal method is preferable for use with a manual because it
adapts itself more readily for identifying single paragraph and
partial page insertions without upsetting the numbering arrangement
of material that follows the change. Reproduction requirements are
therefore held down to a minimum.
b. Broad General Polic and Procedures: The Management Staff's
suggestion for separa a manuals-
anua s for con ainin respectively the
broad general policy and detail procedures and correspondence was
not accepted. It was felt that there is a definite mood for a
comprehensive manual where all required information could be found
concerning the administration of CIA. The Committee feels that its
recommendation for a controlled di strib~xtion of certain detailed
sections of the manual to pertinent use: will accomplish substan-
tially the objectives in the Management Staff's proposal to issue
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a complete procedural manual to clerical and administrative personnel.
There was also expression for sta ding by the original recoz cendation
for a single manual on the grounds that in many categories, particularly
personnel, a substantial amount of policy' must be included and cannot
be separated from procedure without materially weakening both.
o. CCate oriesa Committee members expressed a feeling that the
disparity between categories originally recommended and as offered by
the Management Staff appears due to differences in approach to the
problem of developing the Agency manual. It was felt that the
proposed categories of "General Administration" and "Miscellaneous"
are too vague for manual purposes and as such are better avoided.
It was stated that the need is definite for categories (1) Manual,
(2) cmnnunications, (3) Liaison and (4) Organization. It was pointed
out during the discussion that not enough emphasis and attention is
being given at present to matters relevant to category liaison.
Inclusion of this category in the manual would help to reduce such
apparent deficiencies.
d. Other Issuances' The Committee felt that there does not
appear to anyynneec of separate issuances outside the manual for
"General Orders". As far as separate issuances of the type of CIA
notices is concerned, the Committee feels its original recommendations
are substantially similar to the Management Staff proposal and ade-
quately cover such one time documents.
4. Pursuant to suggestions in letter of the Management Officer, the
Conadttee agreed to a conference between representatives of the Committee
and Management Staff. 2r. eras appointed Ccmtmittee
representative to accompany the Chairman to this meeting, which will be
held next week,
5. The Chairman declared that notice would be given concerning the
date of the next meeting.
`noting adjourned.
Acting Record-or
Chairman . original & 1
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