DEPLETION OF THE DIRECTOR'S CEILING RESERVE

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP57-00042A000100020005-2
Release Decision: 
RIPPUB
Original Classification: 
S
Document Page Count: 
5
Document Creation Date: 
December 12, 2016
Document Release Date: 
July 8, 2002
Sequence Number: 
5
Case Number: 
Content Type: 
MF
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PDF icon CIA-RDP57-00042A000100020005-2.pdf220.61 KB
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Approved ror Release 2002/08/22: CIA-RDP57-00QZ2A000100020005-2 MEMORANDUM FOR : Director of Central Inte111 gence TRRU: Deputy Director of Central Intelligence Deputy Director (Administration) SUBJECT: Depletion of the Director's Ceiling Reserve 1. PROB.U: How can the Agency best meet the continuing need for a reservoir of civilian ceiling positions in the face of a diminishing Tirector's Ceiling Reserve? 2. FACTS tBEAP D~,,; ON 1W, i kO Lr~L a. The Agency civilian ceiling as of 11 Au uist 1954 was eluding the Director's Reserve. Total. civilians on duty a..;ainst 25X9A2 this ceiling amounted to leaving =unused ceiling clots. Triese i:nused ceiling slots are distributed In a reasonably eoui table fashion among the six major Agency components. b. Tab A presents the relationship between civilian cFi.lings and civilians on rhity subject to ceiling for eleven recent months. During these eleven months, c?Jlling has increased slip~htly while the rummer of employees on duty has declined a little. However, the gap letween ceiling; and number of persons on duty appears fairly constant and, because of Un perpetual attrition and recruitment problems, It appears that this gap will not be closed appreciably under present conch ti ons . c. An examination of Agency attrition versus replFnishmcnt indicates that the Office of Personnel is recrult#ng and processing at a rate which approximates attrition. This conclusion is also evldcnced in Tab A. Approved For Release 2002/08/22 CIA-RDP57-00042A000100020005-2 25X9A2 25X9A2 Approved Mr Releas CIA-RDP57-00ftA000100020005-2 e 2002/08722 : d. The Agency's FY 1955 operating budget provides for a total average 25X9A2 employment under ceiling of 0; and our FT 1956 budget con- 25X9A2 templates 0? These figures include an average employment of 60 for the Interim Assignment Branch of the Office of Personnel. e.' Ceiling increases have been accomplished in the past primarily through two device6i (1): ,Withdrawals from the Director's Reserve and (2) An Increase in the Agency ceiling without reference to the Director's Reserve. f. As of 5 October 19511 there were two positions in the Director's Reserve with no known commitments against them. 3. DISCUSSIOI a. A comparison of the number on duty under ceiling on 31 August 1954 25X9A2 0 with the FT 1955 average employment budgeted for indicates that the Agency has an average employment growth margin of 105 for the current fiscal year. 25X9A2 b. The 31 August ceiling oil ffers a potential for growth be- yond existing budgetary provisions. However, Agency experience during the past year indicates a plateau situation with reference to number of employees on duty. In addition, the Office of Personnel is in-position to observe and control factors influencing Agency strength. Thus, in filling up to our budgeted strength, it makes little practical difference as to whether we absorb unused ceiling or add ceiling for this purpose. With a ceiling of Q4n excess of budgeted average employment, the best Inrnediate controls over the number of employees on duty exist in the Office of Personnel. 2 25X9A2 25X9A2 Approved For Release 2002/08/22 : CIA-RDP57-00042A000100020005-2 Approved For Release 2j ..._ A-RDP57-00042A000100020005-2 the c. The following methods of coping with/diminishing ceiling reserves have been considered: (1) Eliminating the ceiling reserve as such, thereby requiring major components to live within existing ceilings. (2) Recapturing all or a part of unused ceiling for replenishment of the reserve. (3) Recapturing ceiling allocated to casuals such as those in the Interim Assignment Branch, Junior Officer Trainees, and those on leave without pay in order to reconstitute the reserve. (Li) Replenishing the ceiling reserve and continuing the present system. The choice of (1) above I s a possibility under any set of circumstances and could be done in comkInntion with (2) or (3). Its use exclusively would deny the existence of an obvious need for an Agency reserve to accommodate small contingency type ceiling increases. Utilization of method (2) above would offer all of the advantages of (1) in that both methods assume the utilization of unused ceiling. The use of method (2) would be contrary to the existing policy of having T/O's match ceilings. Method (3), in effect, is simply an accmtmting trans- action. It would serve to reduce the Agency's cc;ling automatically but it would offer the disadvantage of removing from ceiling control certain employees now subject to ceiling. Method (1) offers the opportunity to solve the problem with least disruption to the present system. It would result Approved For Release 2002/08/22 : CIA-RDP57-00042A000100020005-2 Approved For Release 2002/08/22 : CIA-RDP57-008-42A000100020005-2 14. in gradual additions to the present Agency ceiling as the reserve is used. The governing factor is the number of em- ployees on duty as related to the budget, and this situation requires closer control than the ceiling. Thus, method (4) appears to be the desirable choice because of ease of immediate application. d. The Director's Reserve has been used generally to satisfy the smaller ceiling increases while larger increases have been accomp- lished through Increases in the Agency's ceiling vri thout reference to the Reserve. The larger Increases obviously s)-ould be approved by the Director. However, It does not appear necessary to burden the Director with formal requests for withdrawal from the Director'# Reserve. The Director could still maintain control over the Agency's ceiling by granting to the DD/A a specified reserve allocation to be approved by the DD/A for use as needed until exhausted. CONCLUSIONS: a. The consistent relationship between Agency ceiling and employees on duty under ceiling Indicates that approximately of the total Agency ceiling will remain unused under present circumstances. b. The most desirable Immediate solution to the problem is through replenisheent of the ceiling reserve and continuance, for the pre- sent, of the existing system. c. Used upon past performance, one hundred ceiling positions in a reserve may be expected to last at least one year. 25X9A2 Approved For Release 2002/08/22 : CIA-RDP57-00042AO00100020005-2 Approved For Release 2002/08/22 : CIA-RDP57-00042A000100020005-2 d. Funds are available to tolerate the gradual resultant ceiling increase provided the Office of Personnel continues present per- sonnel replenishment and recruitment practices. e. The Director should allocate to the DD/A one hundred ceiling posi- tions for satisfying wall ceiling increases. This would eliminate the numerically extinct Director's Selling Reserve and reconstitute an Agency Ceiling Reserve under the DD/A. RECOMMENDATIONS: It is recommended that the Director's Ceiling Reserve be eliminated in favor of a reconstituted Agency Ceiling Reserve of one hundred to be administered by the DD/A until exhausted. 25X1A9A Chief, Management Staff Date: Director of entr telligence Approved For Release 2002/08/22 : CIA-RDP57-00042A000100020005-2