ANNEX 1 PROPOSED TYPE OF PROJECT CONTROL PROCEDURE

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP57-00042A000100160003-9
Release Decision: 
RIFPUB
Original Classification: 
S
Document Page Count: 
17
Document Creation Date: 
November 11, 2016
Document Release Date: 
August 21, 1998
Sequence Number: 
3
Case Number: 
Content Type: 
REPORT
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PDF icon CIA-RDP57-00042A000100160003-9.pdf584.57 KB
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Approved For Release : CIA-RDP57-00042AO00100160003-9 Annex ]. PRrn10SIn TXPS (1711 PROJaCT CONMOL PR(r, Approved For Release : CIA-RDP57-00042AO00100160003-9 Approved For Release A. JlP-5 -00042A000100160003-9 1. PROPOSED TIPS OF PROJECT COI RQL PRA - USE OF PROJECT COlI tOL RWW F-M FQR FO[B( --~ a. Project Originating in St/PC St PC prepares ?orm in 4 copies and forwards copies 2 to 4 to division --riespowsibis. Retains copy 1 for master control. Division assigns branch responsibility. Retains copy 2 for division control; forwards copies 3 and 4 to branch responsible. Branch estimates completion date and man-hours required. Retains copy for branch control. Forwards copy 4 to analyst responsible. Analyst retains copy 4 during the life of the project for refer- ence and research man-hour recording.' b. Project Originating in Division (1) Division prepares POR Foam in 4 copies. Forwards copy 1 to tP-C for master control purposes; forwards copies 3 and 4 to, branch responsible. 2) St/PC receives copy 1 from division for master control. 3) as &.0). (4) Sam. a# a.(4 . c. Project Originating in Branch (1) Branch prepares PCR Form in 4 copies; forwards copies I and 2 to vision responsible. Retains copy 3 for branch control; forwards copy 4 to analyst responsible. Division checks and forwards copy 1 to St/PC and retains copy 2 ro-r vision control. St PC retains copy 1 for master control. Sen* as a.(4). d. More than one analyst assigned to a project (1) Branch copies 3 and 4 of PCR Form in required amounts t supply a work copy for each analyst to be assigned a ion of a project. Copies No. 4 forwarded to responsible analysts . (Note: In these cases the branch would report the percentage completion of the overasU project. Analysts would report in- dividual progress on their respective portions of the project to the branch where su maary progress would be accounted for and reported.) Approved For Release : CIA-RDP57-00042AO00100160003-9 Approved For Release FL%-R PA5dT00042AO00100160003-9 PROJECT CONTROL PROCEDURE PROJECT CONTROL STAFF A-PROJECT ORIGINATING IN ST/PC Master Control PCR Form 1 Master Control PCR Form 1 PCR Form 1 Control Division Control Branch Control Analyst Work Copy D-MORE THAN ONE ANALYST ASSIGNED TO PROJECT Analyst Work Copy Analyst Work Copy Division Control PCR Form 3 Branch Control B-PROJECT ORIGINATING IN DIVISION Division Control Branch Control Analyst Work Copy Analyst Work Copy C-PROJECT ORIGINATING IN BRANCH AppFeydd For Release - CIA- RnP57 00042AOOO100160003 9 Approved For Release : CIA-RDP57-00042AO00100160003-9 FLOW CHART PROJECT CONTROL PROCEDURE (ALTERNATE) PROJECT CONTROL STAFF DIVISION BRANCH C-PROJECT ORIGINATING IN BRANCH Master Control Division Control 2.1 3 Branch Control Analyst Work Copy Approved For Release : CIA-RDP57-00042AO00100160003-9 A-3 Remarks Project Title Approved For Release : C ORR PROJECT CONTROL RECORD CONTROL. RECORD To eleased Date ASSIGNMENT DATA PROJECT STATUS Approved For Release : CIA-RDP57-00042AO00100160003-9 Approved For Release : CIA-RDP57-00042AO00100160003-9 HOUR RECORD Date Hrs. Acc. Hrs. Date Hrs. Acc. Hrs. Date H rs. Acc. Hrs. Date H rs. Acc. Hrs. Date Hrs. Acc. Hrs. Date Hrs. Acc. Hrs. TOTAL ontrol-No. Approved For ReI 57-00042A000100160003-9 2. PROCT PROD SS REPORTING PROC IRE - USE OF PRoajgCT FEROMMS REPORT : PPR Ft# t tea. Analyst Prepares PPR Form in one copy and forwards to branch control. C. (1) Enters Project Control Number (2) Revises Estimated Ccupletion Date if required. Remarks Hazy be entered in appropriate space at bottom of form. (3) Notes the accumulated man-hours expended on the project to date.' (Taken from man-hour record of the Project Control Record of the project.) Checks appropriate Project Progreso box denoting the project status completion phase being reported. Signs his nab, division, breach,, and reporting date. 6) indicate proper routing. .7)) Cross reference this report information on Control Record portion of PCR Form for the project - analyst copy. Branch control receives PPR Form fern analyst; enters the informa- tion reported on their control copy of the PCR Form; forwards, by routing, the PW Poem to division control. Division control receives the PPR Form from branch control; enters the information reported on their Montroi copy of the PCR Form; forwards, by routing, the PPFt Form. to master control location in the Project Cool Staff. -t/PC, master control, receives thaw PPR. Form from division control; -mratex's the irRormatian reported on the =star control copy of the CR Form; retains PPR Form for f l ]a or destroy*. *Rote: When more than one analyst is assigned to a project, PPR's hou1.d be' submits by each aa~alys'. to the branch controlChere the true summitry project status would tie determined and reported via a sunmazy P Form to division control and to St/PC *See Following Procedure Flov Char-;, corresponding steps 1, 2, 3, and 4. A-5 Approved For Release : CIA-RDP57-00042AO00100160003-9 Approved For Release : CIA-RDP57-00042AO00100160003-9 FLOW CHART PROJECT PROGRESS REPORTING PROCEDURE PROJECT CONTROL STAFF DIVISION BRANCH ANALYST PPR Form PPR Form PPR Form PPR Form 1 1 1 1 4 3 2 1 Approved For Release : CIA-RDP57-00042AO00100160003-9 A - ( Approved For Release : CIA-RDP57-00042AO00100160003-9 ROUTING 0 R R To Released Date PROJECT PROGRESS REPORT Project Control No. Revised ECD Acc. Hours Project Progress STARTED 70% C~ 10% 80% 30% I1 90x C~ 50% COMPLETED Reported by Division Branch Date Remarks Approved For Release : CIA-RDP57-00042AO00100160003-9 A-'7 Approved For Release : CIA-RDP57-00042AO00100160003-9 30 Time Charge Reporting procedure - Use of Time Charge Report Form TCR Form General Usage To re used by organizational elements or individualr for reporting the expenditure of time by special specific category. To be used to report inter- or antra-divisional( support time expended which is chargeable to a epecific project, ogram, consumer in order that total "time cost" may be m~intainedo To to used by analysts, nonaprofee Tonal personnel, supervisory personnel, etc. ar neededo May he used internally to account .or time categories for local management analysis, etc. Procedure # (a) Analyst prepares TCR Form in one copy; enters complete pertinent information; in,?icates proper routing and forwards to branch control. * (b) Pranch control receives TCR Form from analyst; accomplishes proper disposition of the information reported and, if required for the 'information reaortedfl indie-ates proper routing and forwards the TCR worm to division 4;ontrol. (c) Division control receives the TCR ?orm from branch control; accomplishes proper disaosition of the information reported and, if required for the information reported, indicates proper routing and forwards to St/PC, Maser control, * Id) st/PC, master control, receives tho T+CR form from division control; accomplishes raroner dispo ition of the information reported; retains the TCR Form for file or destroys. "see following Procedure Flow Chart. corresponding steps 1,2,3 and h. Approved For Release : CIA-RDP57-00042AO00100160003-9 Approved For Release : CIA-RDP57-00042AO00100160003-9 FLOW CHART TIME CHARGE REPORTING PROCEDURE PROJECT CONTROL STAFF DIVISION BRANCH ANALYST TCR Form TCR Form TCR Form TCR Form 1 1 1 1 4 3 2 1 Approved For Release : CIA-RDP57-00042AO00100160003-9 Approved For Release : CIA-RDP57-00042AO00100160003-9 ROUTING To Released Date OR R TIME CHARGE REPORT Charge to Control. No. etc. No. of Hours PROJECT 0 PROGRAM 0 CONSUMER OTHER Type of Time Expended RESEARCH INTELLIGENCE MAINTENANCE ADMINISTRATION- TRAINING CONSULTATION AND CONFERENCE Reported by Division Branch Date Remarks Approved For Release : CIA-RDP57-00042AO00100160003-9 A- 10 Approved For Release: -CIA- -00042A000100160003-9 o~ PP, Mai" ...'ercen~L a G+~ lt,t.ion 1.13 recommended that the progres- of any given project be ..-sported to the Project Control Staff ix terms of percentage completed. It is recognized, however, that projects vary in size,, nature, manner of accomplis.hmeAnt, etc,, Therefore, it is necessary ii at divisions and/or branches prepare check lists of tasks and es'Po sibilities peculiar to their rezcpr=-tine organizations in a?.ccordance with a uniform percentage coax a1etion range common to esl.l projects reported on. A sample check 1"3t indicating a h ciothetical case' follows as asi example of how this phase in the r:ropose-d Pm,- ect Control i yetem could b ; developed. Each divisic s'i should establish their awn check list of tasks and responsibil' Dies and set up their particular criteri& bey- which the standard percentage completion range for their projects may be reported in accordance with a standard procedure for all divisions. These cheek lists should be intai Zni.tial draft started, 80% air Final draft completed .. re a44 for r evisw soor+ ati, tree eta. 90% Final per completed sub j t to final ooordi nation. Complete Ce eete o rdt;n t1.er ' eet, Yv eet submitted to rester. Approved For Release : CIA-RDP57-00042AO00100160003-9 Approved For 57-00042A000100160003-9 trola t- hold individual accountable for results in exercising tneiT authority. The proposed system ib designed to provide these contiols by supplying the required info mation needed to establish adeq ate control at all supervisory bevel. Approved For Release : CIA-RDP57-00042AO00100160003-9