DISTRIBUTION OF NIS TO (Classified)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP57-00042A000100180036-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: November 17, 2016
• Document Release Date: April 14, 1998
• Sequence Number: 36
• Publication Date: November 18, 1949
• Content Type: MF

Approved For Release 200 Sim
IA-RDP57-00042A000100180 1j e
18 November 1949
OM PORT MANAGEN 'NT OFFICER
Distribution of NIS
25X1 C8a
Mesorandus fros AD/OhE to AD/OCD dated 1 November 1949,
subjects Release of NIS 25X1 C8a
1. Upon receipt of subject memorandum, this Office prepared to diss.ai.-
nate the NIS elements included therein in accordance with General Order No. 22
issued 21 July 1949. Thus, OCD would assume responsibility for 'ensuring that
copies of CIA I LRAL USE ONLY and I.IKIT D DIMRIBUT1014 reports are appropri-
ately stamped in clearly legible parrot. , ......... and that IMIcal di,sfributio
of all copies of the reports is in accord with the policy and procedures stated
hereine (General Order No. 22). OCD with the desire to perform its functions
properly is guided by the ONE Operating Procedure No. 15, dated 25 April 1949,
which implies certain OCD responsibilities in the issuance of NIS material as
indicated by the followings
Section II, paragraph 4, page 2
'Responsibility for physical transmittal of ,25X1 C8a
material approved for releaaae except maps rests with 00.0
M.ction IV, paragraph It Page 3
*The Office of Collection and Dissemination will be responsible
for pkWsieal transmittal of intelligence material
upon receipt of release statement from the Assistant Director,
ORi . All releasable intelligence material except maps will, be
transmitted by the Office of Collection and Dissemination tow
25X1 C8a
25X1 C8a
This internal OU Operating Procedure was issued under the signature of
DO/ 25X1A9a
2. Paragraph 2 of reference memorandum states *It is requested that
you (AD/OCD) verify the facet that these copies, and not the complete copies
designed for US use, are the ones actually transmitted." OCD, with its pre-
sent T/O and within its Statement of Functions, cannot do other than guar-
antee the release of the appropriate number (150) of each of the designated
NIS elements and physically transmit then in accordance with 25X1 C8a
the above quoted procedures and instructions. If a revios of this allocation
of responsibilities by your staff indicates that OCD is assuming its rospon-
sibilittes in too narrow a sense by 'physically transmitting" the approved
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 Approved For Release 200 8 IA-RDP57-OOZ42A000100180036-1
number of each approved doeuaent, a statement of clarification from the
E eoutiveas office would be appreciated.
3? It is the opinion of OCH that the Basic Intelligence Division, oRF,
has the responsibility for preparing the RIS elements for dissemination by
coordinating the production and obtaining the proper approvals from I & $S
and the ZAG agencies involved, and will also prepare for Services Division,
Administrative Staff, complete and detailed instructions for the printing of
all NIS elements. The Chief, Administrative Staff, has proposed satisfactory
controls for checking and verifying the production of all MIS elements by GPO
but under his jurisdictions. He has proposed, in addition, to actually have a
member of his own staff check each copy of each element reproduced for the
- to ensure proper production in line with the instructions of Basis 25X1 C8a
Intelligence Division, ORZ.
4. has orally informed this Office that it expects OCD to sake all
deletions or additions to all copies of MIS elements whenever changes are
requested by the Basic Intelligence Division at are' time after Services has
delivered the material to us. This sight follow completion of Services rea.
sponaibilities but precede the actual initial dissemination of the material
by this Office. In one instanee it has already involved removing one sheet
and placing another in its place. It is easy to recognise the problem when
to do this job mans untieing double knots, removing covers, unstapling the
total document, taking out the correct page, inserting the new page properly,
restapliag the docusent, recovering the doeument, and retieing the document
in each of 150 items. It in also implied that this Office would be expected
to remove sections or withhold parts as directed in specific instances in the
future. Representatives of assue this to be a normal function for OCD
and fully anticipates that such directions will be carried out.
5. If this additional responsibility is to be placed upons. Xi), this
Office would appreciate a statement to that effect by the Executive after
full consideration of all time, personnel, and space requirements by the
wnagement Officer.
6. As indicated in the reference memorandum, OCD now holds a large bulk
of NIS material and will disseminate such material as soon as 25X1 C8a
specific direction is received from the Executive regarding the placing of
responsibilities in respect to MIS production and dissemination. For your
further guidance a listing of the number of copies received and some of the
errors noted as a result of a spot check by the members of OCD staff is at-
taeYeed.
25X1A9a
Attaabsnentss Executive Assistant Director, OCD
1. Copy of Reference hemp
2. Copy of scesco to AD/OED from AD/ORT
25X1 C8a dated 9 Nov 1949, sub% Release of RIS
3.. List -Requests for NIB Elements
25X1 C8a
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