(UNTITLED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP57-00042A000200180042-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: November 17, 2016
• Document Release Date: September 24, 1998
• Sequence Number: 42
• Publication Date: August 28, 1950
• Content Type: MFR

Approved For Release 2000/08/21 :
200180042-3 A . F
28 August 1950
FROM : Chief, IID/O
The following is a listing of projects or activities connected
with III responsibilities wa-.ich urgently await the availallity of
sufficient personnel. The list is not intended to be all inclusive,
as an overall estimate of future requirements is simply not feasible
on the basis of available data. Such an estimate will be r.,ossible
only after certain -preliminary stems have been completed.
1. Consolidation of all index cards now held by IID (including
Archives index) into one central index. This will involve the
handling of approximately 1,000,000 cards and will include check-
ing the indices, creation of new tie-in cards where necessary,
and straight alphabetizing and filing.
2. Review, analysis, and consolidation of all documents of
current value from previous systems into the resent IID system.?
This refers to the accumulation of documents and files inherited
from predecessor organizations presently maintained in II:D
which have never been screened for inclusion in the current dossier
system.
In conjunction with the above, certain of these materials
of historical value, but not of current interest, will be
transferred to OSO Archives.
4. Processing and assimilation of all materials awaiting atten-
tion in Archives. This totals approximately 53 four-drawer
safes of material. In. ad?'ition, mush of the information already
in Archives, because of its current value and usefulness, requires
more extensive indexing.
5. Survey, screening, processing and indexing of all material
now held by the Foreign Divisions and not essential to their
daily operations. This will involve approximately 75 four-drawer
safes full of files, documents and cards, a large proportion of
which is not presently tied in to the central records system.
5. Review and analysis of nuzerous source files with the pur-
pose of opening separate dossier folders on all individuals
currently of interest to OSO. This ,7roject will include a
reouirement for the consolidation of various scattered references
on these individuals into one main dossier, which is an extremely
time consuming clerical operation.
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jO042A000200180042-3
7. Automatic opening by IID of separate case files on all subjects
of FBI and similar correspondence and all other instances where
possible. This also will necessitate a large scale consolidation
program as described above.
8. The assimilation and exploitation of large volumes of files
from other agencies or from the OSO Field. This item might
well include responsibility for integrating voluminous record
systems maintained by the war time agencies. Could also include
the nrocessing of intelligence records obtained from foreign
intelligence services.
9. A fairly long range consideration is the revision of the cur-
rent IID document flow to afford a complete index search before
the documents are processed and delivered to the Foreign Divisions.
A prerequisite to the efficient operation of this activity is the
establishment and availability of large numbers of individual
d.osEiers. The r>rocedure will include the attaching of all pre-
vious pertimnt references to the incoming pieces of mail for the
information of the case officer.
10. Another tending -problem is the development of suitable procedures
to facilitate the maintenance of Agent Files by the foreign Division
in full accord with the regular case file procedures.
11. The rechanneling of all cable traffic so that copies of all
cables are afforded the full III) mrocessing and are included in
the established dossier files. This will place an increase of
approximately, 3,000 items per month on the III) r.,rocessing machine.
12. In connection with the servicing of name check requests from
other agencies, it is intended that full responsibility for file
review and preparation of memoranda will be lodged in III). A
large ?proportion of this work is now being }performed by II-1i but
the Foreign Divisions are still not entirely free of this burden.
In addition, many Foreign Division Chiefs have -pointed out that
they exoect IID to begin preparation of replies to name check
requests received from the OSO Field Stations. It is believed
that this rirogram is still in the beginning stages although over
10,000 requests are being received each month. Indications are
that the volume of requests from other agencies will continue to
increase at a raid rate.
13. In connection with the above, it is ;pointed out that IID is
presently unable to index this large volume of requests from other
agencies. The Chief,_ has r:ointed out that he considers such 25X1A6a
indexing desirable and reouests that it be initiated as soon as
personnel -permits.
SCAT
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 Approved For Release 20W/08/21 : CIA-RDPV-00042A00020018Q42-3
14. A time consuming improvement of IID will be the consolidation
.of numeronns references to the same individual presently encountered
in the central index. As indicated heretofore, the establishment
and consolidation of more than 100,000 case files will be required
in connection with this ,-project,
15. The Chief, Staff 0 has requested am estimate as to the time
involved in a complete review of all existing case files. The
pur-pose of this review would. be to close any inactive or unnecessary
cases, to open new subjective case folders where indicated, and
to correct the classification and refile -nronnerly all documents
now in imT,ro er files. A result of the extended decentralized
classifying function is the -problem of re-working many case files
to improve accessibility to the material.
16. The elaboration and speeding ur of the -,resent messener service
throughout OSO. It has been brought to the attention of III) by
several Foreign Division Chiefs that the work in their offices
would be facilitated by 7.irater delivery of documents and files
from IID,
17. A number of straight typing projects presently need attention.
For the most kart these jobs require mass -production of index cards
on names of significance to current OSO operations. A complete
survey of these projects has not been made to date, because the
work can not be handled at this time. However, it is known that
one }project involves the preparation of approximately 40,000
index cards, another will total approximately 32,000 index cards, etc.
18. In addition to the above, it is pointed out that the ;resent
world situation will result in an expansion and intensification
of OSO field collection activities. It can, therefore, be expected
that the volume of current documents will increase, that greater
demands will be made upon III) by the rest of OSO, and that it will
become even more im-nortant for IID to operate on a completely
current basis.
It is impossible to estimate with any degree of accuracy the number
of ,:personnel which will be required to cone with the situation outlined
above. Such an estimate will be possible only after additional progress
is made in this program and after additional surveys are carried out.
However, it has been known for several years that approximately 300
people in III) will be needed to accomplish the above tasks, to keep III)
operating on a completely current and effective basis, and to permit the
transfer of certain additional resa)onsibilities to III). This figure of
300 is the best available estimate at this time, however, the ultimate
requirement within the next several years may be closer to 400.
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It is pointed out that even after the rending projects discussed.
above have been completed there will be no disanrearance of the need
for such a large number of neople in IID. If such personiel are made
available to carry out the rrograr_ outlined,"OSO will have available
at the completion of the program, a well trained, highly effective
intelligence integration staff. It will then be -ossible to rely to
a much greater extent on III) for file exploitation and analysis
activities of the type found so successful for other foreign intelligence
organizations. No details of this future function are being set forth
here in view of the uncertainty as to how soon this program can be
implemented.
Approved For Release 2000/08/21 : CIA-RDP57-00042AO00200180042-3