(UNTITLED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP57-00042A000200180048-7
• Release Decision: RIFPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: November 17, 2016
• Document Release Date: September 24, 1998
• Sequence Number: 48
• Publication Date: August 16, 1950
• Content Type: MEMO

Approved For Release 20Qp/08/21 : CMVPF57-00042AOOW01
Document No.
NO CHANGE in Class.
0 DECLASSIFIED
Class. CfJA.NrETD 7. r,? _ ? a ~+1
lUIENtORANI7r~g DDA Memo,
I Uth: DDA ?':G. 77/1`' 3
Date: 2-2-039*'1y C3 .?
16 August 1950
The following is a listing of projects or activities
connected with IID responsibilities which urgently await
the availability of sufficient personnel. The list is not
intended to be all inclusive as an over all estimate of
future requirements is simply not feasible on the basis of
available data. A clearer picture of future requirements
will not be available until certain preliminary steps have
been completed.
1. Consolidation of all index cards now held by IID
(including Archives index) into one central index. This
will involve the handling of more than 500,000 cards and
will include checking the indeces, creation of new tie-in
cards where necessary, and straight alphabetizing and
filing.
2. Review, analysis,, and consolidation of all docu-
ments of current value from previous systems into the
present IID system. This" refers to the accumulation of
documents and files inherited from predecessor organizations
presently maintained in IID which have never been screened
for inclusion in the current dossier system.
3. In conjunction with the above, certain of these
materials of historical value, but not of current interest
will be transferred to 030 Archives.
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4. Processing and assimilation of all materials
awaiting attention in Archives. This totals approximately
53 four-drawer safes of material. In addition, much of
the information already in Archives, because of its
current value and usefulness, requires more extensive
indexing.
5. Survey, screening, processing and indexing of all
material now held by the Foreign Divisions and not essential
to their daily operations. This will involve approximately
25 four-drawer safes full of files, documents and cards,
a large proportion of which is not presently tied in to the
central records system.
6. Review and analysis of numerous source files with
the purpose of opening special dossier folders on all
individuals currently of interest to OSO. This project
will include a requirement for the consolidation of
various scattered-references on these individuals into
an
one main dossier, which is/extremely time consuming
clerical operation.
7. Automatic opening by IID of special case files
on all subjects of FBI and similar correspondence and
all other instances where possible. This also will necessi-
a large scale consolidation program as described above.
8. The assimilation and exploitation of reference
cards of files from other agencies or from the OSO
Fisld. This item might well include responsibility for
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 Approved For Release 2000/08MI-RDP57-00042A000200180048-7
integrating voluminous record systems maintained by the
war time agencies. Could also include the processing of
intelligence records obtained from foreign intelligence
services.
9. A fairly long range consideration is t1B review
of the current IID document flow. To afford a complete
index search before the documents are processed and delivered
to the Foreign Divisions. A prerequisit to the efficient
operation of this activity is the establishmend and avail-
ability of large numbers of individual dossiers. The
procedure will include the addition of all previous
pertinent references to the incoming pieces of mail for
the information of the case officer.
10. The pending problem is the development of
suitable procedures to facilitate the maintenance of Agent
Files by the Foreign Division in full accord with the
regular case file procedures.
11. The rechanneling of all cable traffic so that
copies of all cables are afforded the full IID processing
and are included in the established dossier files. This
will place an increase of approximately, 3,000 items per
month on the IID processing machine.
12. In connection with the servicing of name check
requests from other agencies, it is intended that full
responsibility for a final review and preparation of
memoranda will be lodged in IID. A large proportion of
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of this work is now being performed by IID but the Foreign
Divisions are still not entirely free of this burden. In
addition, many Foreign Division Chiefs have pointed out
that they expect IID to begin preparation of replies to
name check requests received from the OSO Field. Stations.
It is believed that this program is still in the beginning
stages although over 10,000 requests are being received
each month. Indications are that the volume of requests
from other agencies are continuing to increase at a rapid
rate.
13. In connection with the above, it is pointed out
that IID is presently unable to index this large volume of
requests from other agencies. The Chief, STC has pointed
out that he considers such indexing desirable and requests
that it be initiated as soon as personnel permits.
14. A time consuming improvement of IID will be the
consolidation of numerous references to the same individual
presently encountered in the central index. As indicated
heretofore, the establishment and consolidation of more
than 100,000 case files will be required in connection with
this project.
15. The Chief, Staff C has requested a estimate as
to the time involved in a complete review of all existing
case files. The purpose of this review would be to
close any inactive or unnecessary cases, to open new
subjective case folders where indicated, and to correct
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the classification and refile properly all documents now in
improper files. A result of the extended decentralized
classifying function is the problem of re-working many
case files to improve accessibility to the material.
16. The elaboration and speeding up of the present
messenger service throughout OSO. It has been brought to
the attention of IID by several Foreign Division Chiefs
that the work in their offices would be facilitated by
prompter delivery of documents and files from IID.
17. A number of straight typing projects presently
need attention. For the most part these jobs require mass
production of index cards on names of significance to
current OSO operations. A complete survey of these
projects has not been made to date, because the work can
not be handled at this time. However, it is known that
one project involves the preparation of approximately
40,000 index cards, another will total approximately 32,000
index cards.
18. In addition to the above, it is pointed out that
the present world situation will result in an expansion and
intensification of OSO field collection activities. It can,
therefore, be expected that the volume of current documents
will increase, that 4(Z greater demands will be made upon
IID by the rest of OSO, and that it will become even more
completely
important for IID to operate on current basis.
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It is impossible to estimate with any degree of
accuracy, the number of personnel which will be required
to cope with the situation outlined above. Such an
estimate will be possible only after additional progress
is made in this program and after additional surveys are
carried out. However, it has been known for several years
that approximately 300 people in IID will be needed both to
accomplish the above tasks and keep IID operating on a
completely current and eff&ctive basis. This figure of 300
best available estimate at this time, howeer, the ultimate
requirement within the next several years may be closer to
400.
It is pointed out that even after the pending projects
discussed above have been completed there will be no
disappearance of the need for such a large number of people
in IID. If such personnel are made available to carry
out the program outlined A, 030 will have available at the
completion of the program, a well trained highly effective
intelligence integration activity. It will then be possible
to rely to a much greater extent on IID for file exploitation
and analysis antivities of the type found so successful for
other foreign intelligence organizations. No details of this
future function are being set forth here in view of the
uncertainty as to how $)SiO soon this program can be
implemented.
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