DEAR MR. DAVIS.

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP60-00213A000100030055-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: February 22, 2001
• Sequence Number: 55
• Publication Date: June 26, 1956
• Content Type: LETTER

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Sub' C ittee on tseroo r Utilization
Han. nines C. ris, Chat
On Post Office and Civil arvloo
U. S. House of Raprosentat ivess
Washington 25, D. C.
Dear Mr. Davies
as glad to respond to your letter of 17
to your desire tc Lamm an interim report on manpoww uti
of possible internal dtspllication, four items con rning possible 6 *11
cation vi s>a??vi s another agency, two itess cs i the services
rim 23 *spent* considerations. There are five items in te fiold
loted an overall Any survey a aix dying the possibility of savings
In my letter of 9 February 1956, I aftised you that w4
perform for another agsncCy,,
me which pooa :b2,y cou1t
transferred to another agency, five items in the field of omma
cones within the intelligence cammmIj
possible aosbination of similar functions internally;
this stay has been referred ba . to the off too of cc
requirement that conclusions be wee afld rottrred
bean in process for these last few months, but beoauae of the
sub.
eying on the majority. one lengthy study in respect to internal
duplication has been completed, and we have found it operationally
st*ntisl nature of these omsiderations
not *os$ible to
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of the project. However, in other directions, we have made progress.
We have not filled- positions authorized under the
meat ceiling which I have imposed. I have closed one $ubstantia5X9A2
overseas installation and will, before the summer is over, save
people. I an curtailing the size of another substantial o rsess25X9A2
Installation., and from it secure another saving of approximately
people.
The application of business machines in various areas at Head-
quarters now in process of installation as the result of lengthy
studies undertaken this spring will save ? people. These installs-
in the nature of Flexcwriters, ! equipment, and
machines to improve our document locator system and several other
quite substantial procedural mechanisms. In addition, certain steal
procedural changes in one area have already saved? people.
ion, some machine installations of various types together
with other labor-saving devices have permitted us to absorb an m are
>ersonnel we have on board. Without such instal-
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lotions we could not properly accomplish certain missions Imposed or
us, with existing manpower.
Some of the _ people noted above have alreador been saved, but
g trop a single large machine installation,
planning for the further use of various new business machines, includ-
started, will not be completed until that tint.
We are particularly interested for the future In extends
can't be counted until next January because the installation, already
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ing tape-driven machines to cut down typing hours, and the ae ae
of electronic c esters to absorL ei4ri cal operations which can't be,
performed through the use of presently installed punch-card a mit.
We are confident that with our existing machine equipment, and with
now ones contemplated, that procedures viii be tightened and shortened
and the n'u ber of manhours required to handle the great amount of pi peen
which our mission requires will be aroutly cut down. I have been very
pleased to note the strong leadership position in the whole ithes
field which various members of this Agency have taken for the whole
Intelligence community.
In respect to the development of a functional reporting system,,
we have established a formal program which places responsibility in
major organlastional elements.
The application of an A.ganqy personnel ceiling, of which I pre-
viously advised you, has resulted in the elimination of - previously
authorized positions.
In the matter of developing staffing standards, we have completed
and made installation of an entirely new as wer control mechanism
which after adequate testing should provide the operating offices
with a far better means of securing good manpower utilization. In
addition, scrutiny of manpower utilization in all caonent s 0
Agency is a continuing process wherein we meticulously translate they
functional requirements into needed personnel on a strict workburdeer_
baas i s.
You have asked about actions taken to improve our manpower rE.ge-
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Staff, and I as pleated to advise you of the steps alteedy taktrcs
transferred M Mnagament Staff cffiears to the operational
divisions for the purpose of Furth
eadL technical coop
in the marpmer field, and we have acquired within the
Staff increased competency by the acquisition of^ well-
goers from neither other 3ov
Fro owworolal life.
a process we have added particular expert enctoieruaturitl and gall
general competency to the )pnagetueret Staff. Today, I believe we
in a good position with a well-rounded group.
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