PROGRAM FOR REVIEW OF MANPOWER UTILIZATION IN THE FEDERAL GOVERNMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP60-00213A000100040005-6
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: November 3, 2000
• Sequence Number: 5
• Content Type: REPORT

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PROGRJJiI FOR REVIEU OF MANPOI-IER UTILIZATION
IN THE FEDERAL GOVERNMENT
I Introduction
The preliminary report by the Subcommittee on Manpower Utilization of
the Committee on Post Office and Civil Service of the House of Representatives$
dated August 9, 1953, recommended that the heads of the departments and agencies
make-objective surveys., using the agencies' own personnels directed toward the
elimination of the extensive use of specialists$ staff organization, and other
wasteful practices at all levels of the operations.
Under the authority of H, Res. 304., 84th Congress, the House Committee
on Post.Office and Civil Service is directed to conduct investigations and
studies relating to the utilization of manpower in the Federal Governments
Pursuant to this authority., Chairman Tom Murray of the Committee requested
the departments and certain designated agencies to make self-studies of their
organization and functions in cooperation with the Committee (see exhibit A)
for the purpose of improving manpower utilization and personnel management.
A conference was held on September 22, 1955s with liaison officers
appointed by the departments and certain agencies, in order to elaborate on
the Committee's objectives. At that time, Congressman James C. Davis, Chairman
of the Subcommittee on Manpower Utilization and Departmental Personnel Manage-
'ment, stressed the need for reducing government payrolls by at least 10 per
cent (see exhibit B). 1.2r. Davis stated that the Subcommittee would expect
':each department and agency to make a self-analysis of its functions. Exhibit C
f ia,,.:a guide for use by these departments and agencies in performing self-analyses
t
+r,-where analyses are not already being made.
The subcommittee program is directed toward two goals. First, immediate
action which should lead to an eventual overall reduction of 10 per cent in the
number of civilian employees on government rolls. Second, development of func-
tional survey and manpower accounting and control concepts which will enable
each department and agency to analyze its operations on a continuing basis in
the interest of maintaining economical use of manpower,
it should be emphasized that the subcommittee approach. to reducing
manpower is to be on the basis of an engineered reduction in manpower and
not an arbitrary percentage out in non-essential and essential functions
alike. The objective is the selective elimination of manpower performing
unnecessary functions or whose efforts overlap or duplicate others, In
reaching its reduction goal, a department or agency may not find it desirable
to effect much, if any, reduction in certain organizational units, ih ile in
others an even greater reduction than 10 per cent can be effected in the
interest of better government.
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Ili Suo es:ted Program and Reports
.A, Suggested steps to be taken to effect immediate manpower
reductions
The following program is suggested as an aid to the
departments and agencies in working toward the first goal
of this study, namely, a 10 per cent reduction of civilian
personnel on government rolls;
1. The immediate issuance by the head of each department and agency of
a policy statement on personnel hirings vvhich will restrict hirings to the
absolute minimum. A specific restriction on new appointments is an important
requirement if manpower reductions are to be realized promptly.
2. The review of delegations of authority for hiring personnel. Adminis-
trative approval for new hirings should be kept at a high enough level to as-
sure that the filling of vacant positions will be made only after it has been
determined by proper administrative authority that such action is absolutely
necessary under new criteria established in keeping with this program.
3. The establishment of a specific numerical goal for reduction of
manpower during the next 90 days. This reduction goal should be based on
filled positions as of August 31, 1955, and not on authorized positions.
Manpower reductions should be accomplished by normal attrition as far as is
practicable.
L. The adoption of the following actions to achieve immediate reductions:
(a) Review, by the supervisor or head of each operating
unit, of the unit operations to determine where it might
be possible to eliminate, by transfer or attrition, one
or more filled positions.
(b) Review, by the supervisor or head of each higher
echelon unit, of the unit operations to determine
where it might be possible to eliminate, by transfer
or attrition, one filled position. It is important
that consideration be given to effecting manpower
savings in each organizational unit at every echelon
of responsibility.
B. Review of basic manpower controls
A review of basic manpower controls will provide a
quick general view of the nature and extent of such controls
,over positions, spaces, or billets by direct numerical
authorizations and allocations rather than by indirect
financial or funding controls over expenditures? A report
on this review should be submitted to the Committee not later
than December 15, 1955. A copy of a suggested report format
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Reappraisal of management surveys and other studies
Any non-implemented recommendations made in management
surveys or other studies which it is believed will result in
a reduction of manpower requirements and an improvement in
management should be reappraised and presented to the department
or agency head.
D. Survey of selected. functions
The functional survey should be initiated as soon as
possible by making an analysis of the function selected. The
memorandum entitled, "Analysis of the Operations and Organiza-
tion of a Functional Survey Program" (Exhibit C) should be
utilized as-a guide in performing the analysis of the selected
function.
E. Manpower progress reports
The format for a monthly ""Hanpower Progress Report"
is attached as Exhibit E. This report wi11 serve to keep
all interested parties informed of progress in achieving
the objectives of improved manpower utilization and reduction
In the number of civilian personnel on Government rolls. This
report should be in agreement with the monthly report sub-
mitted to the Civil Service Commission. The report may be
expar end. by each agency to meet their own reporting require-
ments.. The first report should cover the period ending
November 30, 1955 and should be submitted to the Committee
not later than December 11, 1955.
Members of the committee staff under the direction of VJ. T. Ellis
will be available for consultation and can be reached on Code 190,
extension 2089.
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