Staff Study of Control and Records and File Procedures for Branch 1, IO.

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP60-00538A000100110001-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: November 11, 2016
• Document Release Date: September 24, 1997
• Sequence Number: 1
• Publication Date: February 1, 1954
• Content Type: MF

Sanitized - Approved For Release : CIA-RDP60-00538A000100110001-2
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Date. 2 3') By.
Sb CT t Staff Study of Control and Records and File
roetedures for Branch 1, Ito.
To stue' the existing techniques and procedures used for the control
and filing of administrative and operational materials.
2. ACT : BEARING ON T : ?R3BLs .
a. An examination of the currently maintained f1la a indicated that certain
materials were considered to be of a seer zurre t nature and as such?
were a consuming within the presently occupied inadequate quarters.
b. Accordingly, provision was made for the storage of selected materials
in an area raved from the immoliate office but available when =ob
materials are required.
The files for the greater part were associated with individual responsi-
bility in preference to being considered as branch materials and as
such, were kept in the manner determined mast suitable by the individ l
conceernesd.
No specific assignments were made to individuals for the responsibility
of mainteenancr, of files and the pulling and replacing thereof.
3. tiSCUS I?i` .
a. It was expressed by the Chief and reiterated by branch personnel that
certain of the techniques employed made the matter of location and
selection of -At -rials extremely difficult. it is the desire Of the
nndoraigned to make a matter of rawrd the cooperative spirit and
effort ended by branch personnel in the screening, identifying and
relocating materials 'uring the course of the etudye
be The add sabi].ity of the maintenance within file folders of routing al
buck slips, and unnecessary extra caps r4s was agreed to to superfluous
to the need*
o. The continuation of riling documents of all publications received from
outside sources will t 'td to increase the nu wr of safes and
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 Sanitized - Approved For Release : CIA-RDP60-00538A000100110001-2
corresponding office area in the future. With the current survey bet.
undertaken tv the branch to ascertain what publications need to be
dissemei.nated through normal Agency facilities,, it is anticipated that
these publications may be retained in the future in single copy only.
4. >'g "TIcgw.
a. That specific individuals be mated a. responsible for the fill
and retiling of all branch material awl that requests for branch
material be directed to such individualso
b. That the material screened and filed within the actin stoe e
subject to a periodic es lees to ascertain whether or not some of it can
be removed to permifteent storage or be iestroyed entireely.
a. That the branch sates be numbered in u rical sequence and
prepared to indicate their contents in a manner sia lUw to ?a'a A
attached.
It is reeoo ndsd that as tine.: permits, each individual file folder be
reviewed to make certain that its contents are valid and eeseseential.
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Sanitized - Approved For Release : CIA-RDP60-00538A000100110001-2