OTR OVERTIME

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00274A000100120001-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: November 11, 2016
• Document Release Date: August 26, 1998
• Sequence Number: 1
• Publication Date: March 13, 1958
• Content Type: MEMO

Office Memorandum ? UNITED STATES GRNMENT
Document ITo. ~_nN
TO ? Chief, Management StafNO CHANGE in Class.
D P ` SIIFIED
FROM : Director of Training Class. C_w'.: . 'i'0.- TS S 49
flo o, 4. 77
Da e: I70Z 7Y By: 09
Memo to DTR fm C/MS, dtd 22 Jan 58, subject as above
1. The findings and recommendations on OTR overtime set forth
in the referenced memorandum have provided useful information which
will assist in the continuing effort to effect reduction in overtime pay-
ments.
2. It is gratifying to note that 0TR has taken measures to reduce
overtime by approximately $40, 000 in FY 1958 and $63, 000 in FY 1959.
The net gain will, however, be small because of the anticipated in-
crease in overtime costs that will result from the implementation of
the Language Development Program.
3. The major recommendations made by the examiner to reduce
overtime, and the QTR comments concerning them are as follows:
a. Close the language laboratory in Quarters I and transfer
the students to the laboratory in I Building.
Estimated savings FY 1958 $1825 (520 hours)
Estimated savings FY 1959 $4375 (1250 hours)
Language training is being conducted during duty hours
in the laboratories in I Building and Quarters I, with Quarters
I being utilized primarily for full-time training. Students
are required to be in class approximately five to five and
one-half hours per day and do their laboratory work during
the period when no class is scheduled. Laboratories must
be available before and after duty hours to students in the
voluntary language program, and the Quarters I laboratory
being in an area accessible to unbadged personnel, is the
only one available to the sizeable number of dependents
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SUBJECT: GTR Overtime
who are enrolled in the voluntary program. Both laboratories
must be convenient to the large number of part-time and self-
study students who are unable to use the facilities during
duty hours because of the demands of their regular duty
assignment. OTR is charged with the responsibility of
making opportunities available for language development
under the Language Development Program and the operation
of both laboratories is necessary to provide adequate fa-
cilities.
b. Stagger the work hours of the language laboratory tech-
nicians.
Estimated savings FY 1958 $2115 (600 hours)
Estimated savings FY 1959 $5075 (1450 hours)
In addition to overseeing the use of the laboratories
by the students, the technicians are responsible for routine
maintenance of equipment in the two laboratories and in the
three auxiliary laboratories in ORR, OCI, and FDD, and for
the duplication of 15, 000 to 20, 000 tapes per year for head-
quarters and field. Technicians must train and be trained in
research and development of new techniques and in liaison
with other governmental and private language and area train-
ing activities. Flexibility and work load demand full-time
and overtime in both laboratories and auxiliary laboratories.
Staggering the work hours would not provide necessary
coverage.
c. Eliminate overtime costs for JOT's. The policy of the
Agency is that no student be paid for overtime work or
given compensatory time off.
Estimated savings FY 1958
$4165 (1110 hours)
Estimated savings FY 1959
$ 10,000 (2666 hours)
It is the position of QTR that JOT'S, while participating
in on-the-job (desk) training, are entitled to the same
2
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SUBJECT: OTR Overtime
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benefits as those received by the people with whom they
are working and for whom they are completing assigned
work projects. Compensatory time authorized between
training courses and details would only delay the train-
ing period of the JOT. Effort is and has been directed
toward transferring JOT's to permanent productive positions
as soon as possible. Most JOT's are classified GS-9 or
below and compensatory time is not authorized, except on
request. In the future, Agency components to which JOT's
are detailed will reimburse OTR for overtime in excess of
nominal amounts.
d. Fill one civilian guard position at Elimi-
nate scheduled overtime, and require civilian guards to
absorb essential work of employees absent on annual or
sick leave without using overtime.
Estimated savings FY 1958 $4680 (1710 hours)
Estimated savings FY 1959 $11,240 (4101 hours)
A replacement to fill the vacant position has been in
process for security approval since 4 December 1957. Be-
cause of security factors, it is not considered advisable
to reduce guard coverage to a two-man shift when one of
the scheduled guards is on annual or sick leave. One man
is required to be at the gate at all times to check badges,
handle telephone calls and provide information, and the
coverage required for building checks, fire detection, or
answering emergency calls throughout the large area, pre-
clude the consolidation of the roving patrols. Important
security duties that were previously performed by the
Training Duty Officer have been absorbed by the guards.
This eliminated TDO overtime and should be considered
in this analysis.
e. Recommendations outlined for the Chief, Field Training,
Operations School are under consideration.
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SUBJECT: QTR Overtime
4. An OTR Notice on overtime policy will be issued in the near
future. Compliance with this policy, the implementation, where pos-
sible, of the recommendations made by the Management Staff, and the
continuing review of the problem, should result in further overtime
reductions, if work requirements and ceiling are realistic.
5. In response to your request for a frank statement on the value
of the study and the time expended to produce it, QTR is of the opinion
that the study has definite value and the recommendations will be use-
ful in the effort to reduce overtime. However, the twelve weeks ex-
pended by the examiner and the time used by many OTR employees in
providing data, appears to have been excessive. The survey was more
detailed than believed necessary, and it is suggested that subsequent
surveys of this type in OTR be restricted to activities for which sub-
stantial overtime payments are recorded.
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