USE OF STANDARD FORM 50 AS NOTIFICATION OF CONFIDENTIAL FUNDS PERSONNEL ACTIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00274A000100200004-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 12, 2016
• Document Release Date: July 29, 2002
• Sequence Number: 4
• Publication Date: October 18, 1954
• Content Type: MF

Approved For Release 2002/08/22 : CIA-RDP61-00274A000100200004-1
VEMORANDUM FOR: Comptroller
Director of Security
V6hief, Management Staff
SUBJECT : Use of Standard Form 50 as Notification of
Confidential. Funds Personnel Actions
18 OCT 1954
/our concurrence is requested in the attached staff study proposed
for approval by the Assistant Director for Personnel. Its approval would
result in the adoption of a modified Standard Form 50 (SF-50), Notification
of Personnel Action, for the authentication and notification of official
personnel actions involving employees paid from confidential funds. Stan-
dard Form 52 (SF-52), Request for Personnel Action, would no longer be
used for notificaticin purposes in lieu of the SF-50, although the SF-52
would continue to be used for the purpose of requesting official personnel
actions.
Attachment
Staff Study
-SERM
Mier, tuanning anc Analysis staff
Office of Personnel
Document No. CZeP
NO CHANC,E in Class.
tut--
1)Y:
1
TS
4 Ap: 77
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25X1A9A
25X1
Approved For Release 2002/0
tf AP
t
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MCPNDtTh1 iRs Assistant Director for Personnel
2.
a.
Watification of Gonfidertial FlAndo
Personnel Actions
more eff and econonioe.
eamponen
en authentieateel
neerned is med from co
18 OCT 1954
b. Standard 50 (3T.50) ?tifioation of Personnol Action, was de-
signed and promulgated by. tile U. S. Civil Service Coiisaion (03C)
In 1949 and is the accepted official nstisi of authentleated
personnel actions in general use throughout the Goverriont, In this
Agency, the SP-50 is used orly *itwhhe employee eancerned is raid
fram voschared funds OT when a reaesignment involves both a vouchered
and a confidential funs position. Standard Ibrm 52 (SF-52), Request
for Personnel Action, is used when the employee is paid from eonfiden
tisl fund ?
e.v,,.._
C.
he ion and Processing of Standarl Form
52, eqist for Personnel Action, requires operating components to
submit up to six copies of the S.52 'Own requesting a pereonnel notion
imvelving an employee paid from veushered funds. Generally, however,
the number required does not exceed three. If the employee concerned
is paid from confidential funds, however, the requeeting office iB
*eked to submit up to eight copies of the 51-52. The purpose of re
quiriag additional copies of the form in the case of eonfidenttal funds
actions is to provide the Office of Personnel with copies for use in
lieu of the 3F.50.
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d. Be addition to those required by the Office of Personnel, many re-
qtsting offices prepare several extra oopiem of the S1-52 for in-
ternal use.
e. The majority of SPe521 a submitted by requesting f es require one
or more peend-ink corrections on eac'- oopy.
Copies of personnel actions involving em oyees paid from confidential
Aside require a SECRET seourity classification.
3. DISC /0
a. It appears queittrnable whether the preparation of extra cop
SF-52 by requesting offices for nee 1r the Office of Personnel in lieu
of the SF-50 is justifiable or ieaIreiile. In addition
this procedure places a very heavy burden of work on operating off ce
particularly in the DD/FP the fact that a majority of SF calved
in the Office of Personnel reqgre extensive pen-end-ink corrections on
each copy, considerably increases the volume of work in the Proo
and Records Division of this Office and materially increases the
bility of clerical errors. Often, earany as eight copies rust be
corrected and oceasionally the individual making the oorrectiens ie
interrupted and accidentally fells to catch every copy. Also, prior
authentication and distribution of the 3Pe52, all corrections nutt be
earefully checked in the Transections Section. In some cases, correc-
tions are so extensive or typing so illegible that the 3Fe52 is r e
ln addition, the Neehlne Records and Finanoe Divisione of the Comp roller's
Office are asked to acoept, as official, doeuments which, in many eases,
are barely legible and stow nueerous alterations. The impreasion is given
that any one who wishes to de so can alter this official document at prace
tioally any processing stage.
b. Considerable study has been given to the use of a modified S7-50
fidential funds actions. It would eear that adoption of the SP-5e
this purpose mould obviate the need for the preparation and submiseion
extra copies of the SF-52 by requeeting offices for the Office of Per
use in lieu of the sr-50 thus eliminating a heavy burden of work ln opera
ting offices and in the ST-.50,
of Personnel. Also, it is likely that
clerical errors would be minimized.
c. A modified version of the SF-50 has been devised vhich is distlnotJ
different in appearance from the SFe50 currently
dependable basis for special handling of eti
Also, in order to mininise outsIde intereet in or
internal procedures, an effort has been made to devise a nodifioatirn
would not require the prior approval of the CSC or other agency. In this
connection, informal discussions with management Staff and ',ogle lob Office
representative* reveal that an 3F-50 medified as shown on the aeconpanying
exhibit could be procured through the General Services Administration from
the dovernment Printing Office -without prior CSC approval. Prior approval
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is not considered necessary unleas the modification involves alter-
ation of the format or the color of parer on which the form is printed.
It is important to note that the adoption of a modified sr-50 for con-
fidential funds pereonnel actiens weed not increase the total work
burden on the Office of Personrel. This is due to the fact that con-
siderably more time and effort is currently expended in making pan-and-
irk corrections on up to eight copies of the 8F,52 and in checking and
verifying these corrections then would be regnired to prepare and die-
tribmte the sr-50.
4. CONCLUSIONS'
a. lee of the $r.62 in lieu of the 8F,50 for peraonnel actions involving
individuals paid Pram confidential funds requires an unnecessarily large
volume of paper work for the Office or Personnel and for requesting offices
and materially increases the passibflty of clerical error at several pro.
ceasing stages.
Adoption of an appropriate/7 modified version of the SF.-50 for the purpose
of authentication and notification of confidential funds personnel actions
would materiallv reduce the worh required in the preparation and -Drocessing
of such actions and should mini7ive clerical errors.
. RECowmrtThTIflN
It is recommended that a seven.part sr-50, modified as indicated in the
attached ethibit, be adopted fec use Sn Authenticating official personnel
actions involving Reployeas paid from confidential funds and that the use
of the SP-52 for this purpose be disoentinued.
25X1A9A
Chief, Planning and Analysis Stan.
CONCURPY * r rprMn qinuld to deletinp. the nrinted staterrent underl
25X1 ctin. is sllblect to all anolicr.blo
/ ,/
r of
Chief, Mariament
Provided the $F-50 bearing,
the ov int "C F" has deleted
g esTg1:07l
Intra
A,asistent, blreAor for toeiMmel
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SrET
SECRET
I
STANDARD' FORM 50 Approved For Release 2002/08/22 : CIA-RDP61-00274A0 FILLED N)0010020006AHEN
REV. APRIL 1951 Bale
PROMULGATED BY
U. S. CIVIL SERVICE COMMISSION
CHARTER RITFEDERAL PERSONNEL MANJAL CENTRA.L INTELLIGENCE AGENCY
NOTIFICATION OF PERSONNEL ACTION
I. NAME (MR.?MISS?MRS.?ONE GIVEN NAME, INITIALISI, AND SURNAME)
2. DATE OF BIRTH
3. JOURNALOR ACTION No.
4. DATE
This is to notify you of the following action affecting your
_
employment:
5. NATURE OF ACTION (USE STANDARD TERMINOLOGY)
6. EFFECTIVE DATE
7. CIVIL SERVICE OR OTHER LEGAL AUTHORITY
FROM ' TO
B. OSITION T LE
9. SER CE. SERIES.
CR DE. SALARY
II. ORGANIZATIONAL
IGNATIONS
11. H QUARTERS
12. FIELD OR DEPT'L
1 FIELD I-7 DEPARTMENTAL
'NI FIELD pi DEPARTMENTAL
13. VETERAN'S PREFERENCE
14. POSITION SSIFICATION . TION
NONE
WWII
OTHER
5-PT.
1D-POINT
NEW
VICE
I A.
R -wwf
DISAB.
0TH
r
15.
SEX
16.
RACE
17. APPROP IATION
FROM-
TO:
18. SUBJECT TO C. S.
RETIREMENT ACT
IYES?NO)
19. DATE 0 PPOINT- I 0. LEGAL RESIDENCE
MENT AF 'VITS
(ACCESSIONS . yl Ej CLAIMED 111 PROVED
[ STATE:
21. REMARKS: T is a
subject t? in
The actio ma
ion is subject to all applicable laws, rules, and regulations and may be
-stigation and approval by the United States Civil Service Commission.
be corrected or canceled if not i accordance with all requirements.
-
mpLE Copy
ENTRANCE PERFORMANCE RATING:
22. SIGNATURE OR OTHER AUTHENTICATION
A_ I r I, I Aft.01..01.111.0.1.111L1 ,,I _A 1,ISIM.." .4 . . . . . . ? . 11".." I_ a
SECRET 5. CHRONOLOGICAL JOURNAL FILE COPY
* U. S. GOVERNMENT PRINTING OFFICE: 1954-299999