MANAGEMENT STAFF STUDY OF THE ORGANIZATION AND STAFFING OF THE LOGISTICS OFFICE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00274A000100220001-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 9, 2016
• Document Release Date: November 7, 2000
• Sequence Number: 1
• Publication Date: June 30, 1954
• Content Type: MEMO

D
Approved For Release 296N/?3730 I 07061S00274A000100220001-2
El
TO : Deputy Director (Administration) 30 June 1954
SUBJECT: Management Staff Study of the Organization and Staffing of the Logistics E
Office
PROBLEM: v
t
o
C1
Operating experience gained since the establishment of the Logistics Office organi-
zational. structure and T/O, and a need for a determination of the staffing required to
enable the Office to accomplish its mission, necessitate a review of the functions and
organizational structure of the Office in order to:
a. Realign certain staff functions and refine the internal organizational structure of the
operating divisions so as to best meet current requirements.
b, Establish a realistic staffing pattern related to actual workload requirements to
determine either the adequacy of the present personnel ceiling or the justification
for a change in the personnel ceiling,
2, ASSUMPTION:
The overall mission of the Logistics Office is expected to undergo no major change in
the foreseeable future.
3. FACTS BEARING ON THE PROBLEM:
a. The present organization of the Logistics Office was approved in March 1953. Since
that time there has been no major change in the structure or assigned functions other
than the assumption of the following functions performed by the former General Services
Offices
(1) Mail and Courier Service
Approved For Release 2001 /03/30'DP61-00274A000100220001-2
 Approved For Release 2001 /03/aQ
'0i"-IRDP61-00274A000100220001-2
(2) Space Maintenance and Facilities
(3) Printing and Reproduction
(4) Printing Advisory
25X9A2 The above functions were acquired with the transfer of approximately =personnel,.
but no provision was made for an increase in administrative personnel to carry the
25X9A2 additional workload imposed by the transfer. 25X9A2
25X9A The present T/0 provides for positions whereas a personnel ceiling of M has
been imposed upon the Office, consisting of M civilian positions and = military
positions, 25X9A2
c, The consolidation of two separate warehouse facilities and the relocation of their
activities at a new site have necessitated a complete. change in the organizational
element responsible for the warehousing function,
d. The Assistant Director for Personnel proposed, under date of March 16, 1954, and the
Chief of Logistics agreed to, a comprehensive classification survey of all Logistics
Office positions determined to be necessary to carry out the mission and functions of
the Logistics Office,
4.
On an overall basis, the organizational pattern for the Logistics Office remains
substantially the same as the presently approved organization,
The Security function has, in fact, reported directly to the Chief of Logistics
since it was established and inasmuch as its function is primarily that of operational
security, this is considered to be a proper organizational placement of the function.
It is now possible to combine the functions of the Special Staff with those of the
Technical Review Staff (inspection and review) and place them in a Technical Review
and Policy Staff at a. saving in positions,
Approved For Release 2001/03/30 : CIA-RDP61-00274A000100220001-2
 Approved For Release 2001/03/30 RDP61-00274A000100220001-2
Operating experience gained in working with the area divisions and within the
Logistics Office has made it possible to eliminate some of the coordination Work and
to transfer to the Supply Division certain requirements work formerly accomplished by
the Coordination and Requirements Staff, The Coordination and Requirements Staff
will, therefore,, be able to concentrate on overall logistical planning with a reduced
T/O. In view of the shift in emphasis from coordination and requirements to planning,
this Staff is carried on the proposed chart, in Tab A, as the Planning Staff.
These changes, as well as various refinements in the organisational structure of the
operating divisions, are discussed in detail in Tabs A to K, inclusive,,
b. Staffing has been a major problem in the Logistics Office. During the course of
this survey each element, with one or two exceptions such as the Office of the Chief
of Logistics and the Office of the Assistant, Chief for Operations, has been care-
fully studied with-a-view to establishing some kind of unit of measure to apply to
estimated or known workload figures. This has been possible in Procurement and
Transportation Divisions. In other elements where this has not been possible, the
operation has been reviewed to determine that personnel assigned are being fully
utilised,,
This survey-has approached the matter of staffing by establishing for each major
element of the Office the number of positions required to accomplish its purposes
In an element such as the Office of the Chief of Logistics or the Office of the
Assistant Chief fdr Operations, where the need for the positions involved is readily
apparent, no attempt has been made to furnish detailed workload data. In all other
elements the operations have been reviewed, workload data secured to the extent
available and such information is detailed in the attached Tabs A to K, inclusive,
in support of the T/0. In those elements where an increase appears warranted de-
tailed requirements are set forth in the appropriate Tab; for example, in the Security
Staff and the Administrative Staff specific tasks have been identified, the time re-
quired to perform such tasks established and applied to the workload to determine the
T/O needed.
Attached an Appendix 1 is a comparative statement showing for each major element of
the Logistics Office the present approved T/o, the staffing proposed as a result of
this survey, and the increases and decreases.
_3?
Approved For Release 2001/03/30 P61-00274A000100220001-2
 Approved For Release 2001/03/30: CIIA-RDP61-00274A000100220001-2
a. The staffing proposed in this study will require an increase of 9 in the personnel
ceiling for the Logistics Office. Attached as Appendix No. 2 is a reconciliation
statement of the existing and proposed coiling figures. Particular attention is
directed to the adjustments shown in Appendix No. 2. These are necessary for record
keeping purposes and must be made for the reason that the proposed T/0 includes only
those positions necessary to enable each element of the Office to accomplish its
purpose and does not include provision for certain pending actions (see "Pending
Deletions", Appendix No. 3).
Attention is also directed to the "Pending Additions" shown in Appendix No. 3. These,
if approved,, will also require personnel ceiling increases since they are not in-
cluded in the proposed new ceiling shown in Appendix No. 2.
As stated above, the proposed staffing involves a ceiling increase of 9. The fact
that the present approved T/O is greatly in excess of the present personnel ceiling
and further that Logistics Office has found it necessary to continually adjust the
internal allocation of the ceiling, makes it impossible to compare the proposed T/O
with the present approved T/O and identify those causing the increase. This situation
was also the subject of comment by the Assistant Director for Personnel in his memo-
randum of 16 March 1954 to the Chief of Logistics where he stated that it is difficult,
if not impossible, to recognize true vacancies. However, on the basis of the on-duty
personnel, plus the in-process actions, the Logistics Office has made a current
distribution of its present personnel ceiling which identifies the increase of nine
as being composed of the positions shown in Appendix No. 4,
d. Excluded from the scope of this survey are three proposals for staff increases. Each
of these results from workload problems outside the control of Logistics Office and
each instance arose after the organizational and staffing work necessary far the
classification survey had been completed. In view of the deadlines established for
various parts of this survey, ice., completion of the organizational and staffing
review, completion of the classification survey, and submission of recommendations in
time to meet budget requirements, it has not been possible to include in this study
requirements not forth in Appendix No, 3o
_4_
l
Approved For Release 2001/03/30 : CIA-RDP61-00274A000100220001-2
 Approved For Release 2001/03/ RDP61-00274A000100220001-2
5. CONCLUSIONS't
ao The organizational pattern for the Logistics Office should consist of the following
staff and operating elements:
(1) Security Staff
(2) Technical Review and Policy Staff
(3) Planning Staff
(4) Administrative Staff
(5) Office of Assistant Chief for Operations
(6) Printing and Reproduction Division
(7) Procurement Division
(8) Real Estate and Construction Division
(9) Supply Division
(10) Transportation Division
ba In view of the responsibility of the Chief of Logistics for world wide logistical
:natters, some means should exist for the review, study, and appropriate use of field,
including overseas, procurement, It is concluded that this can best be accomplished
by the establishment of a Foreign Branch in the Procurement Division.
cn Staffing for the Logistics Office should be increased slightly. Requirements indicated
either by actual review of operation or by measurement based on past performance,as out-
lined in Tabs A through K inclusive, support the conclusion that a personnel ceiling
increases of 9 positions is justified,
Approved For Release 2001/03/30 : CIA-RDP61-00274A000100220001-2
 Approved For Release 2001/03/30: CIA-RDP61-00274A000100220001-2
6. RECOMMENDATIONS:
a. It is recommended that the organizational pattern as indicated by the charts included
in Tabs A through K, inclusive, be approved.
25X9A2
b. It is recommended that a Table of Organization totalling =positions be approved.
Tables of Organization are included in the attached Tabs A through K. Position
titles and grades shown thereon have either been approved or are subject to further
consideration by the Assistant Director for Personnel as indicated on each T/0,
co It is recommended that the personnel ceiling as shown in Appendix No. 2, be approved.
It is also recommended that the increase of 9 ceiling positions involved in this
recommendation be taken from the DD/A reserve. However, the grand total as presented
25X9A2 of W ceiling positions will be reduced to = upon accomplishment of the actions 25X9A2
listed in Appendix No. 2,
s
Chief, Management Staff
/s/
30 June 1954
JAMES A. GARRISON Date
Chief of Logistics
APPROVED:
25X1A9a
25X9A2
/s/ 23 July 1954 *Subjectto the provision of my memorandum
L. K. WHITE Date of Logistics dated 21 July 1954 which eli
Deputy Director (Administration) six ositions, sets the Logistics Office
at ia pnd proposes an additional reduct 6 14 positions by 1 January 1955, unless cr
circumstances warrant a temporary extens 4NNWAID certain of these 14 positions.
Approved For Release 2001/03/30 : CIA-RDP61-00274A000100220001-2
 Approved For Release 2001/0311P=RDP61-00274A000100220001-ax No,, 1
Comparative Statement of
Present Approved T/0 and Proposed T/O
25X9A2
Technical Review and Policy Staff
(Composed of former Inspection and
Review and Special. Staffs)
Administrative Staff
Plannin{ Staff
Assistant Chief for Operations
Printing and Reproduction Division
Procurement Division
Real Estate and Construction Division
Supply Division
Approved
Positions
Proposed
Positions
Increase
or
Decrease
Approved For Release 2001/03/30 : CIA-RDP61-00274A000100220001-2
 Approved For Release 2001/03/3 blA-RDP61-00274A000100220001-2
Appendix No 0 2
Personnel Ceiling Reconciliation
Proposed Table of Organisation, as listed in Tabs A
through K
Adjustments account pending actions:
Civilian Military Total
25X9A2
3:,
There I s pending a proposal to transfer two
positions
ceilin
and incumb
t
(
25X1A9
gs
en
s
a
and
from Logistics Office to the
25X1A9a
Machine Records Division, Office of the Comp-
troller. Since these employees are actually
working with Machine Records Division their
positions have not been included in the proposed
T/Op Therefore7Tn order that personnel ceiling
may be allocated to cover these positions pending 25X9A2
the actual transfers It is necessary to add 2 to
the Civilian and Total ceiling columns.
2 4 Colo s presently on duty overseas, 25X1 A9a
is expected o e returned to the Air Force in
the near future (after 15 July 1954) and at that
time a Military Authorization of one will be re-
linqulahed by Logistics Office. Colo 25X1A9a
position is not included In the proposed T/0 and
therefore in order that he may be covered by a
military ceiling pending his actual return to the
Air Force, it I. necessary to add one to the
Military and Total columns a 25X9A2
PROPOSED PERSONNEL CEILING
Personnel Ceiling as of 30 May 1951:
Increase Proposed
Approved For Release 2001/03/30 : CIA-RDP61-00274A000100220001-2
AWMPPW
 Approved For Release 200 CIA-RDP61-00274A000100220001-2
Appendix No. 3
List of Pending Proposals Affecting
the Logistics Office Not Included
i n the ProposeT /C
Pending Additions:
1. Microfilming project for RIfIO Requires malting approximately one million prints from 221
reels of microfilm. This work will require three additional positions and ceiling.
2. Request from the Chief, Secretariat, CCI, for an Increase In production by Printing and
Reproduction Plant In Q Building. This request Involves an increase of one position and
ceiling.
3, Graphics Register workload Increase f omn 500 prints per day to one thousand, This increas.
will require five additional positions and ceiling.
Pending Deletions:
1. Transfer of two positions, incumbents, and ceiling from Logistics Office to Machine Records
Division, Office of the Comptroller.
25X1A9a
2,, Relinquishment of one military authorisation upon the return of Col. to the
Air Force (probably after 15 July 1954).
Approved For Release 2001 /03/3RDP61-00274A000100220001-2
 Approved For Release 2001/03/30 : CIA-RDP61-00274A00010022000A1p22 No.
Proposed CelliM Increase
Security Staff
1 Security Clark
as. 6/5
Administrative Staff
1 Budget Assistant as 9
1 OiK Examiner as 31
Procurement Division
1
Contract Negotiator
08
12/11
1
Contract Negotiator
08
12/31
1
Purebasing Agent
08
13
1
Clerk Steno
08
5
Supply Division
1
Supply Officer
as 11
1
Supply Officer
as 9
Approved For Release 2001/03/30 : CIA-RDP61-00274A000100220001-2
 Approved. For Release 2001/03/30 : CIA-RDP61-00274A000100220001-2