TECHNICAL REVIEW AND POLICY STAFF LOGISTICS OFFICE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00274A000100220004-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 24
• Document Creation Date: December 12, 2016
• Document Release Date: July 17, 2002
• Sequence Number: 4
• Content Type: REPORT

Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
SECRET
DISCUSSION
1. This Staff results from the combining of the functions of the Technical. Review Staff
(inspection and review) with the functions of the Special Staff plus the addition of the
Printing Advisory function (transferred from General Services Office).
2. At the time the Special Staff was established there was a sufficient workload of projects
that needed to be handled under the immediate direction of the Chief of Logistics to
justify a four member staff. At present the workload, as indicated in the "Justification"
below, is smaller and can be absorbed by the Technical Review and Policy Staff.
JUSTIFICATION
The workload, expressed in terms of man-months for the major elements of the functions as-
signed to this Staff, is as follows:
Descrint_ion
1. Technical review of world-wide logistics
operations on an annual basis.
2. Development, control and review of matters
necessary in connection with the development
of new policy change in existing policy.
3. Review of printing and reproduction require-
ments, studies of publications, and utilization
of printing facilities.-
4. Conduct special studies, investigations and
projects as directed by the Chief of Logistics
Total man-months
Equivalent man-years
Approved For Release 2002/08/22 : CIA-RDP61-002
SECRET
 Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
This total of seven positions results in a decrease-of two from the present combined total
of the Inspection and Review Staff, three positions, and the Special Staff, six positions.
Approved For Release 2002/08/22 : C WP61-00274A000100220004-9
 Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
STATEMENT OF FUNCTIONS
TECHNICAL _tEVIL'W AND POLICY STAFF (Cont' d )
8. Represent the Chief of Logistics in negotiation and coordination with the Joint Chiefs d
Staff,9 Joint Subsidiary Plans Division and other goverment agencies on matters involving rev
of current policy or the establishment of new policy.
9. Evaluate the extent and effectiveness of support provided to Agency activities under Dep
meat of Defense Support Agreements and negotiate necessary changes.
10. Advise and represent the Chief of Logistics with respect to matters subject to the jurist
of the Joint Committee on Printing.
11. Review requests for printing equipment, make appropriate recommendations and conduct uti:
tion surveys of such equipment.
12. Conduct studies of Agency publications to determine whether they are being efficiently economically printed or reproduced from the technical and administrative standpoint and makin,
ommaendations for improvement.
13. Investigating and keeping informed of all new developments in the graphic arts field and
recommending the use of new techniques in the Agency printing programs whenever simplificatia
increased production, savings in manpower, and economies can be effected thereby.
il&. Conducting studies of methods, procedures, standards, and systems employed in Agency pri,
plants and developing and assisting in the installation of new systems as found to be necessa
Inspecting printing facilities to assure proper utilization of equipment and personnel.
15. Continuously studying the over-all Agency Printing and Reproduction Program, both headqu
and field, in order to recommend organizational and operational changes designed to promote o
effieciency and assure the Agency of a soundly managed printing program.
16. Control and monitor the Logistics Office portion of the "Director's Daily Log, Weekly Ac
Report, and such other reports as directed by the Chief of Logistics.
17. Conduct special investigations and projects, as directed by the Chief of Logistics.
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
SECRET
 Approved For Release 2002/08RA-RDP61-00274A000100220004-9
TECHi9ICAL REVIEW AND POLICY STAFF., LOGISTICS OFFICE
PROPOSED T/O
PRESENT
APPROVED I'R
GANIZATIONAL UNIT N '.R POSITIO14 GRADE GRADE
chnical Review and
Policy Staff$
Logistics Office
No recommendation has been received
From. Office of Personnel.
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
 Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
TAB "D"
Admin. Staff
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
 Approved For Release 2002/08/2atRDP61-00274A000100220004-9
ADMIN]SW&TIVE STAFF
LOG3STICS OFFICE
Office of
the Chief
Budget and
Fiscal
Branch
Mail and
Courier
Branch
management
Assistance
Branch
Personnel and
Training
Branch
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
 Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
SECRET
04,11W
25X9A2
19 positions. Shortly after the ertablishment of the Administrative Staff and due
to across the board increases in workloads it became apparent that a need existed
for the establishment of organizational elements within the Staff as wall as for
additional personnel to complete Staff functions,
A detailed` study of the Administrative Staff organization, functions, and staffing
was irwtiated in the Fall of 1953 and completed in March 1954. The principal recom
ndations contained in that study have been incorporated into this prcpoaaL
The March 1953 reorganization of the logistics Office established an Administrative
Staff with functional responsibilities for Budget & Fiscal, Methods & Procedures,
Personnel & Training, Security, and Records & Services. The TbO was established at
The abolishment of the General Services Office and the transfer to the Logistics Office
of functions involving Printing and Reproduction Service, Space, Maintenance and Faci=
l.itiea , and Mail and Courier Seervica, together with a ceiling increase of E nec -ssa=
ri]y resulted in a further increase in workload for all elements within the nie-
trative Staff.
thee Administrative Staff on a functional basis, and to provide clear lines of ranpon
sibility with an adequate staffing pattern. The proposed Staff will consist of five
branches, each identified by functional title (see organizational chart). While the
proposed staffing results in an increase of 2 personnel, it is believed that such
.increase is essential for the Administrative Staff to provide for efficient acaom=
:pliahment of assigned functions
w To facilitate the acoomplishmant of assigned functions, it is proposed to establish
., The volume of communicatlona, directed to as well as the daily conference held by
the Chief Ae rove
,fA1'Ie ~I08r/f2&-A1f-*PgV0o 9p'ovide necessary
 Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
3ECRIT
1. secretarial service. (This Secretary will be able to furnish part-time servicQ6 l
other Branches in the Administrative Staff as required.
25X9A2
3. There is a need within the L0 for the develop ent and maintenance of an Organization
Manuel reflecting the organizational structure and functions of each Logistics Office
component y for providing for adequate forms and reports control; and for accompli-shin
the review of all requests for changes In personnel ceilings and for making recomamenn
dations to the Ghi.f of Logistics or other official concerned for appropriate action
and for maintaining a continuing control of the allotment of LO personnel ceilings.
The transfer of foorner GSO functions and approximately personnel to the LO has
created additional workload in such fields as procedural instructions,, regulatory
issuances, emplo7oe suggestions,, and records management. In order to provide for
the above listed functions and increased workload it is necessary that an Adminiatratii
Officer GS-11 be added to the Records and Services Branch.
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
S~RL'~
 Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
SECRET
ACMIEISTRATIYE STAFF
LOGISTICS OFFICE
Justification Cont'd
25X9A2
4. The following workload data is furnished for each component of the Administrative
Staff except the Mail and Courier Branch, vhoee staffing requirements remain.unchan8
The estimated workload data has been amended as necessary to provide for the incress
in workload resulting from the transfer to the Logistics Office of former General
Services Office functions and approximately =personnel. The summarized functions
statements contained in the workload data as well as the estimated manhours involved
have been reviewed and discussed with such other Agency components as the Office of
Personnel and Comptroller's Office. The listed manhours and staffing requirements
are considered to be the minimn necessary to accomplish assigned functions.
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
SECRET
 Approved For Release 2002 CIA-RDP61-00274A000100220004-9
WcRKLOAD DATA
ADMINISTRATIVE STAFF
E OF M
STII[ITZgS
Administrative
Secretarial
Total Staffing
Average Technical
AWMIC? nth
~T?.,~ALANCA
Deve1 panent of initial Budget Draft
Analysis and evaluation of draft
Conduct hearings on Office estimate
Conduct hearings on Agency estimate
Provide justification for Office estimate
Provide ustification for Agency estimate
Interpretation of Budget policy
DeterAina quarterly allotments
Administer and control funds
Funds accounting,
Surveillance of stock Accounts 6807,, 6863p68E4?
6895,q and 6897
Budget reporting
Budget ni
Participation Logistics Support Course
Average Technical
w4M= uer Month
SECRET
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
Average Clerical
XWdjWp APr
25X9
Average Clerical
Manho a Month
25X9
 SECEE'i
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
ADiINISTRATI9$ STAFF
25X9
Total Manhours
Plus 70% Leave Factor
Total Staffing
BANNIPAW --
LO Instructions and Notices
Coordination of non LO Regulatory Issuances
within LO
Coordination of Regulations developed in LO
Organization and Ceiling Control
Procedures
Efficiencn Awards
Space
Forms Control
Reports Control
Delegations of Authority
Total Manhours per Month
Plus 30% leave factor
Total Staffing
Average Technical
UrjL -,m-mouth
Average Clerical
I~aheurs per Mn
25X9
Approved For Release 2002/0IA-RDP61-00274A000100220004-9
 Approved For Release 2002/1PCIA-RDP61-00274A000100220004-9
&%IV T_IE5
OEL INDN ,I.IIaG MMH
Average Technical
urs ner ~'lenth
Supervision of Branch
heports
Liaison & Coordination
Personnel Evaluations
Recruitment
Placement
Classification
Promotions and Demotions
Disciplinary & Separation Actions
Counseling
Exit Interviews
Career Service Program
LO Orientation
Technical LO Training
Individual Training
Training Liaison
External Presentations
Training Evaluations
Miscellaneous
Total Manhours
Plus 10% Leave Factor
Total Staffing
Approved For Release 2002/tICIA-RDP61- -
Average Clerical
Nfanura a
25X9
 SECRET
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
ADMINISTRATIVE STAFF
R DS M2 VIM _ H
CA_.. TIVITIE3
Records Surveys
Records Disposition
Vitas Materiel
Correspondence Procedures
Distribution of Issuances
a aet and Registered Documents
es
Cryptic Reference
Filing
Processing Correspondence
Reference Service
Courier Service
ors ,per
Average Technical Average Clerics]
Mlob ner Mn~
Total Var hours
Plus 20% Leave Factor
Total Staffing
25X9
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
 SECRET
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
STATEMENT OF FUNCTIOItS
ADMIN33TRATIOE STAFF
IAGI3TII OFFICE
I. Assist and advise the Chief of Logistics, and staff and line officials in the development, applio
review of all administrative activities of the logistics Office. Such activities include personn
ing, budget and fiscal, management assistance, records management, general and classified mail.
the Agency mail and courier service program.
In cooperation with the Logistics (lereer Service Board, formulate and execute internal personnel
policies,
, Develop personnel requirements, and conduct personnel functions involving the review, recording, 1
Lion and disposition of personnel form and records.
Develop personnel training requirements for the logistics Office, direct the formulation of login
ing programs and courses and schedule logistics Office personnel for training.
ii Conduct liaison with the Office of Personnel and the Office of Training in the development of per
training policies and procedures.
=gv Administer the Logistics Office records management program.
Administer centralized mail room,, document registry, comet nioations distribution and pickup, and
material control function.
Advise in the preparation of staff and division budget estimates, consolidate and coordinate annu+
requests and justifications,, prepare overall budget estimates, and justifications, for the review
Logistics, and assist the Chief in presentation of budget material at Comptroller parings.
Assist the Chief of Logistics in the development of logistics Office budget and fiscal policies.
Maintain a system of internal allotment and expenditure of funds and supply information regarding
bility of funds for logistics Office programs, projects, and activities.
.0 Develop and control procedures governing Logistics Office regulatory issuances,
1. Improve existing logistics procedures and develop and ensure the Implementation of new and revised
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
 Approved For Release 2002/08/2$4RDP61-00274A000100220004-9
STATEMENT OF FUNCTIONS
ADMIN75TRATIVE STAFF
TAG73TIGS OFFICE
Provide assistance to line and staff officials in the preparation of logistics Office Instruatior
Agency regulationeo
_!,a
In collaboration with the Mm agement Staff, study and analyze operational efficiency, organizatic
structure and utilization of personnel, to effect improvement in these fields
Provide for the control and collaborate in the evaluation of employee suggestions concerning log operations.
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
 SECRET
Approved For Release 20,2 fi ( :C1 j jg0274A000100220004-9
BUDGET & FISCAL BRANCH
ADMIN73TRATIYE STAFF
I JG ]ST ICS OFFICE
plans and develops initial Logistics Office budget.
Analyze and evaluate initial draft of total estimate; compile workload data and standards.
3 Conduct hearings between divisions and Chief of Logistics: coordinate and include necessary ch"
prepare budget in final form for (a) Office Estimate and (b) Agency Estimate.
Assist the Chief of logistics in hearings before Comptroller and DD/A on review and justification
Office and Agency estimates.
iv Furnish supplemental justification, coordinate replanning and rescheduling resulting from changes
estimates.
i. Interpret budget policy and directives; transfers funds between allotment accounts as necessary.
Determine and coordinate quarterly allotment of approved funds; reschedule funds an required by cl
operations,
3. Administer and control funds allotted to Logistics Office. Review monthly reports and initiate as
prevent anticipated problems and resolve situations not prevented, Assure that funds are expends
programed or revise allotments in keeping with current programs.
-J. Assists in establishing required funds accounting in divisions and staffs; reviews records and asi
maintenance thereof,
,). Exercise surveillance over operational stock accounts and resolve problem situations.
1- Assists in the development of budget reports format to meeting operational requirements and compl;
Agency directives.
Evaluate proposed changes to budget and accounting systems; program planning; install new systems
Obtain monthly reports of obligations under Field Stock Accounts, and furnish monthly summary rep
obligations for unvouchered allotment accounts to Finance Division, Office of Comptroller.
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
SECRET
 Approved For Release 28UTAH 1'. M IQ=74A000100220004-9
MAIL AND COUR ft BRANaI
ADMIN1aTRATI4E STAFF
LOGISTICS OFFICE
25)fovide the Agency with an effective mail, courier, and messenger service responsible for the race
control, dispatch, collection, and distribution of official mail,,
25X1
(1) Provide regular scheduled and special courier and messenger service for the entire agency
except for those offices providing their own courier and messenger service as approved by the
Deputy Director (Administration),,
(2) Provide armed courier(s) on specific assignments involving the risk of theft or compromis
(3) Provide, upon specific request, courier service to destinations away from the Washington
(4) Provide technical assistance to CIA offices and officials with respect to courier and mss
operations,
(5) Maintain liaison with other Government agencies regarding courier operations.
(6) Comply with all security measures regarding courier and messenger operations?
(7) Compile statistical data concerning Courier Section operations, including the number of
regular and special courier trips performed, amount of time consumed for each, amount of inter
agency mail handled bycourier, etc.
(1) Process all official incoming and outgoing mil,
(2) Maintain registry logs for all incoming and outgoing registered mail,,
(3) Maintain an up-to-date locator file of Agency personnel to facilitate the addressing of is
Mail for delivery to the various offices within the agency,,
(4) Provide technical assistance to CIA offices and officials with respect to mail operations
(5) Maintain liaison with other government agencies regardin nail operations
Approved For Release 002/08/22: A-RDP61-0 274AOS010 20'U04-9
 SECRET
Approved For Release STffi OF iMl,O00274A000100220004-9
MAIL AND COiR IER BRANCH
ADMINISTRATIVE STAFF
IDGISTICS OFFIDE
(6) Comply with all security regulations with respect to mail operations.
(7) Compile statistical data concerning I operations, including data regard th
of pieces of penalty indicia mail dispa quarter o
Approved For Release 2002/08I i P -RDP61-00274A000100220004-9
 Approved For Release 29RS IJ00274A000100220004-9
M&NAC NT ASSIST E BRANCH
ADMINIST ILTIVE STAFF
IAGZST IC3 OFFICE
Assist in the determination of the need for, and provide for the control, coordination, review,, ax
Lion of all logistics Office regulatory issuanoeso
Recommend and establish logistics Office administrative policy and develop procedural instructions
tion with all administrative matters involving more than one Iqghtics Office component.
Provide for Logistics Office coordination of Agency regulatory issuances developed by other Agmo3
evaluate comments received from logistics Office components; prepare and submit to the Regulations
Staff, DD/A, final IA commxents a
Assist in the determination of the need for, and provide for the control and collaborate in the d and review of Agency and logistics Office regulatory issuances initiated by components within the
Office.
In conjunction with Staff and Division Chiefs, represent the Chief of logistics at meetings and at
with other Agency components in resolving problems or questions regarding policy or procedural asI
logistics Office regulatory issuances
Develop and maintain logistics Office organization manual, showing the missions of components, ore
structure and functions; assure that logistics Office functions are assigned and that there is not
overlapping or duplication of functions between elements; evaluate requests and recommendations fi
in organisation, functional assignments and staffing and recommend appropriate action.
W. Initiate, or upon request, conducts management studies designed to improve organizational struotu
methods, management practices, and operating procedures. Coordinate and participate in surveys as
conducted by the Management Staff, DD/A and other external element, and is responsible for implevw
accepted reccwnendations.
34 In conjunction with the Management Staff'. DD/A, assist (operating personnel) within the Logistics
the selection of office machines and office equipment with regard to nmximum suitability for work
performed, anticipated utilisation, and econony.
Establish and maintain personnel ceiling controls and recommend changes required by changes in orl
functions, and workload within the logistics Office,
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
 Approved For Release 2MANSHM: CRAV[N312274A000100220004-9
MANAGENEW ASS ZSTMJCE BRANCH
ADMIN33TRATIPS STAFF
IIDGZST103 OFFICE
40. Provide for the control and collaborate in the evalue-tion of employee suggestions concerning log:
operations.
,L Review requests from logistics Office components for apace,, telephones, moves, and major mainten
recommend appropriate action; conduct space surveys and recommend space utilization plane; mainti
of parking space assignments and control distribution of office space aasignments to Logistics 0:
ponentso
Approved For Release 2002/08/2RDP61-00274A000100220004-9
 Approved For Release 2002/08/22EFATRDP61-00274A000100220004-9
STATEMEN OF FUNCTIOM
PERSONIEL L1) 1B&INING BRANCH
.ADMINISTRATIVE STAFF
LOGISTICS OFFICE
.. Develop a program of personnel polies, admitetratfon and training for the Office of logistics w:
framework of established CIA personnel policies and regulations,
, Review personnel evaluations for ID personnel and provide advice and assistance to supervisors ant
in all aspects of personnel evaluation.
N. Advise staff and division officials on all phases of personnel and training problems.
Cooperate with line and staff officials to determine classes and types of personnel required, and
slotting of personnel.
i, Jkintain current information and status of T/00a and Position Inventory Records.
Jr, Provide service and support of logistics Office Career Service Board by;
a. Providing secretariat.
b. Providing advance information on returning personnel,
co Providing sumnmary information on numbers,, grades, dates of grades9 location, etc., of personnn
category,,
d,. Maintaining a roster of logistics personnel available for overseas and depertmental service,
eo ).intaining control and follow-up on application of training prescribed by Career Service Boai
f. Preparation and processing of 3F-52, Request for Personnel Action, and such other supporting 1
may be required to accomplish personnel actions and maintain current information on status of suck
g. Provide technical advice on all problems of personnel ortvIning0
Brief employees prior to overseas movement,
Review Personal History Statements, other Data, and interview prospective employees for referral I
staffs or divisiO44pproved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
 Approved For Releg" 8(E F G 1Wj1-00274A000100220004-9
PERSONNRL AND TRAINING BRANCH
ADMIN3 3TUTIVE STAFF
LOGISTICS OFFICE
Jorregpond with elements of the logistics Office, headquarters and field, on matters of personnel and
iolicy interpretation and procedural instruction,
screen, control, and initiate personnel action requests.
=Nerve as employee counsellor for the logistics Office.
=t)etermine training requirements for technical logistics training for personnel of the Logistics Offic
other offices of the Agency dealing with logistical matters and collaborate with the Office of Trains
ievelop appropriate training methods, standards, facilities, and, courses to fill. these requirements?
Maintain training rosters and schedule individuals for prescribed training,
Serve as consultant to the Director of `mining on the status and effectiveness of logistics training
Conduct those courses in logistics operations which are to be provided by the logistics Office.
Conduct exit interviews, analyze results and recommend appropriate action to reduce employee turnover
Conduct research in personnel matters, such as morale, personnel utilization, absenteeism, turnover,
4 M recommend and implement action designed to develop an efficient work force.
Approved For Release 2002/9Z^-CIA-RDP61-00274A000100220004-9
 Approved For Releaa
ADMINISTRATIVE STAFF
IM33TD OFFICE
Develop and maintain logistics Office schedules of records and other current operational material
deposited in accordance with disaster plan; arrange for reproduction of materials where copies ar,
available; review quarterly inventories of materials on deposit and direct disposition thereof.
2 Conduct physical surveys of all logistics Office records; develop records control schedules and m
current status; process and dispose of records in accordance with schedules.
3. Maintain distribution schedule for all types of regulatory issuances within Logistics Office; rev:
regulatory and proposed Agency regulatory issuances; determine logistics component to take action
action is required,, and indicate action office on issuance; distribute issuances in accordance vi secure additional copies as requested.
Receive,, type mail control ticket and distribute mail centrally for Logistics Office; maintain sus
date cases received from higher echelon and follow-41p with component assigned action thereon.
25X1
4. Receive and other Top Secret and Registered documents,, prepare necessary forms,, assign cc
and otherw a process in accordance with existing instructions; control documents while in Logistl
maintain central file for documents; develop and implement instructions for handling documents; de
destroy Top Secret material when appropriate.
Receive,, record,, and distribute cables assigned to Logistics Office for action,, secure referenced
Assist Logistics Office components in establishing a uniform filing system; maintain central files
of Chief of Logistics Office and provide required reference service therefrom; review requests fox
equipment and recommend appropriate action.
Receive records forwarded by Logistics Office components for disposition; check against records cc
and make disposition authorized; maintain record of disposition of all records.
Develop rind issue instructions for the preparation and processing of correspondence,, cables,, and d
spot check correspondence in process for proper format,, signature,, copies, and routing-
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
SECRET
 Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9
Next 4 Page(s) In Document Exempt
Approved For Release 2002/08/22 : CIA-RDP61-00274A000100220004-9