ANNEX II - PRESENT FUNCTIONS AND PROCEDURES READING PANEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00274A000200100022-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 7
• Document Creation Date: December 12, 2016
• Document Release Date: July 25, 2002
• Sequence Number: 22
• Content Type: REPORT

CONFIDENTIAL t,
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Annex II * PRESENT FUNCTIONS AND PROCEDURES
Reading Panel
Co Guidance
Reading Panel members determine the routing of documents,
cables, publications, etc, on the basis of guide requirements fur-
nished w the aivisioins and Branches of ORE and the Requirements
Branch, ..111O, plus personal liaison with ORR analysts in their
areas of interest. These guide requirements are not standard for-
mat, and revisions and clarifications are made through verbal in-
structions, informal notes, or en official memorandum. Frequently,
notification is not received by the Reeding Panel when certain in-
formation is no longer desired. Tt is not alleys clear whether
requirements sent in are to supersede or supplement previous re-
quirements.
b. OOP Control Garde
Material is received from OCD with control cards attached
on ch routing to Branch level has been marked by OCD/Liaison
vision. Routings must be changed in a large percentage of cases
on the basis of more current knowledge of Reading Panel as to the
needs of ORE components. This necessitates correction of the cards
and makes the routing difficult to read. As a result, the mail
clerks in the Reading Panel now enter the routing a second time on
the back of the cards retained for files, which doubles the nail
clerk's processing tine.
The number of copies of cards attached varies to such a
degree that either several copies are destroyed, or substitute
cards must be prepared for control and routing purposes. The weight
of the cards is a handicap in that they frequently become detached
while documents are awaiting action.
c. Enclosures
? When ORE receives a document which indicates there is an
closure but the enclosure is not attached, the Reading Panel must
attempt to trace the enclosure and obtain it before dieseminating
the document in ORE. Documents are held by the Rending Panel a
month before dissemination without the enclosure. They are seldom
successful in obtaining the enclosure from other CIA Offices.
d. Foreign Language Documents
Three or four documents come in each day in a foreign lan-
guage with an 41glieh title which ia not comprehensive or clear
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enough for routing determination. Those documents which have t
through rrz have abstracts attached Ohldh art very helpful in routing.
e. rieeteeesiatiwat on
The Reeding Panel hal a backlog of documents which 'omit
routing at least two mooXs. note is attached indicating date of
receipt in the Reading Panel. end they are placed in file drawers
No record is made of ruosipt. Vhen a search must be made for 4
document MhiCh an ORR analyst hes been advised to expect?a fre-
quent occurrence?the omA sistance in searching for the docummt
is the approximate date it should have arrived in ORR.
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tion:
1. Guide-type roq
broad
rms as to the type
Seority Into-motion
issued to collectors as gui
economic intelligence eei?, ne
in
3. Spontaneous requireee te issued by
omic intelligence neaded or rpecial or basic
a. euide-We Rewire/tent,
Guide-iwpe requirements are not is8ued eft?, on ape
periodic basis one tbere is no establiskied gystem for revisinr
these requirements as changes in emphasis occur. 'be excep-
tion is the CERP (State Department) revision of existing guidee
meich was directed ley the ETC Beb-Committee on hequirementai.
and actively partfA:ipated in tlf one member of the eequirements
Branch.
in ec t-
The omen of Sequireeeets Branch at present is thlt
its main purpose is to process specific and spontaneous re-
quirements as issued by ORR analysts. Aequirenents analysts
do not attenpt to prepare or review guide-teps requirements or
to evaluate the reterms received as a result of these guides.
There are DID overall detailed ceides on OTU K requirements at
present.
Reggiremen do are main nee in such a
manner that it is net poastUe to determine wbst requiremerts
have been issued on any 'Articular program. The examiner as
requested be recomeend a record glisten which ;mould facilitite
such studies.
A member of Indust al Divtibn i.ho has had experieroe
on the collection side is presently .ngaged in celoping uide-
type requirements for Industrial Mvtsion.
hoopoe to use these guides as e pattern for 4ev.lcatnt of other
ORR guides.
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Z. I
meeting with Rep/
is concerned sith operatisg problems and
attempt to program and **ordinate guide-tiype
The Chiefs Requirements Branch, WC recently reo
OTC that the entire requirements progrem should be
b' L.M.111.5...1,222.191
received.
Requests for seme,fie requirements are received in tke
Reading Panel through OCP or direct from the CIA component re-
questing. Reading Panel eenos the request to Requirements
Branch where an analyst dotereines which ORR Branch should fill
the request and, if posePle, prepares a draft? reqeirement.
ORR Branch enalysts prepere requirements and sends to Reqvire-
ments Branch viler* the Requirements analyst prepares a coorana-
ted requirement in draft form for rwriew by the Chief, Require-
sent* Branch. When it is approved ttf the Chief, it is typed on
the requirements fore, proofread by the Requirements analyst,
signed tly the Chief, Requirements, and sent to the ::erviee
Section. Services cheeks the control number, sends it to tha,
sail desk in Control retch which sends it to OCL (one ceyy
direct to the collector cf CI, earponent) and returns one =Lay
to !..ervices !action.
Mean a reply to the requirement isreceived in CC!, it
is eent to Services Sec ion, wtieh reads and routes to the in-
terested ORR component. If !ervioes detereines that the may
does not fill the requirement, the reply is routed to the UE4
component Services considers will be interested end hequirevente
71ranch is notified that the rear did not fill the requirement.
C. Spontaneous yirene.
pontenecus recitirements are hnd1ad in a sinil.er meaner
C requested requirement* ezo*pt that the OR& ach
ecks all available sources in hashington, and lists
on which the epontaneous requirement is based. Require
ments analyst checks the reference documents and is briefed by
the ORR anal,you OCTi Will not release the requirsaent until
OCL has Checked the reference documents also. This frequartly
entails considerable deley 'while reference documents are leoated
and obtained.
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Str.urit Int otmation
Annex
A. Definitio
1. Advance copies of We a
evaluation prior tO genetal di amine
2.
01W in eingl copy
) reports for evaluation, special and regular
3. OM designates ORR as tht evaluator of a report desitn-
ehole or in =ajar part with econceie intelligenoe, issued by another
Agency.
4. Voluntary aluations $m&$to evaluate.
a.
o be evaluated by CR are given
C- The incoming report is rece
eleiluation 'hest attached. heading
vorts for priority handling,. a
r assigned to periodicals, pubL.-
record, gives the report to the
'sr for routing. The reader re-
uting assigned.
Pane
mambo
cations, etc.
Chief who assigns
turns it for Carden ea
After an Crth 40 given an evaluation, the repert
to the Special ssistant in the Office of the Chief,
the report and eviauation, and reads the evaluation.
RR analyst has felt, incompetent to make an evaluation
particular report, the Special Assistant routes the re-
another component pf Cali or CIA for evaluation and noti-
Reading Panel of tier action. If e)Rii has given a Lon
on the tpecial Aseistant reads the report and deter-
ther it should be sent elsewhere for evelustion. If
she deternices that avaluation should be made in another agency,
she returns it to the CIA ecoponent which baa requested ,Itr,
evaluation and suggeets the agency that should evaluate.
If the evaluation is approved by the Special essistant,
she tarns the report and evaluation to the Mail Leek, Control
ineumah, where it is sent to the Reacting Panel for Cerdex recore.
Reading Panel returns it to the Mail Desk where it is logged out.
ag41)841114.
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:iecteity in-formation
C nt: Four eepara - records are ined on. evil-
inc
t log in Central rranch, Card= in teziding Panel,
Office of the Chief, EtiC, and outgoing log.
The examiner believes that the special teitant cannot
be technically informed, nough to be able to make th determine
tions required on evaluttione. The reader, b7 virtue of tc,..:11c-
ground knowledge, could. more effectively handle the outgoin6
evaluation. Also, this would essist the reader in determinthE.
future routings of aimilar reports.
t. Evaluetore
OC and '0 send. reports for evaluation bv ORR which ,all
the sUbject mattir areau of Olik but analysts do not feel
to evaluate because of the lack of information on the
geographic area coneersed. The heading Panel feels that th't
problmm ehonid be resoiled through agreement with '11 and "
to which subjeet matterigeographio area reports 'Nee is in a
position to effectively evaluate.
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Annex TT
a.
Opticatlionai 41aision
14finition: ontiii3 eAcarance 18 issued on the 1-nri* rf
need for contact on tTi4 irst ett.ject at frequent intorvala and pant
be approved b7 CIA rimurity 7ontro1 (Astro T and
Ad hoc clearance Is issued for two weeks provided the rib-
jest for leach clearance was dbtained is the sole topic diecuse.id
during the two-week party& Tf tilt! subject is Top Secret, rT:
Security Control !:taff, T and S must approve the clearance.
/A hoc clearances fer melabre of LTC or 'LIG sub-comm.ttacz
constiltate a problem in that a now ad hoc clearance post be obtained
for 45ch meeting until the Continuing clearance is received and the
operational liaison officer usualk- receives very short notice af
a meeting.
Continuing cloaranose for sub-cemmittee seMbers
effective only for the particular sub-committee on which they serve.
Femme, attendance at other tftetings necessitates an ad hoc clearance.
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