IMPLEMENTATION OF AN ENGINEERING STUDY OR CHANGE PROPOSAL PROCEDURE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00763A000100080085-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 9, 2016
• Document Release Date: August 18, 2001
• Sequence Number: 85
• Publication Date: April 7, 1959
• Content Type: MEMO

Approved For R p se 2001/08/30%W61-00763AW- 0 0080085_i284-59
Copy4.of 16
7 April 1959
guwEM : ]plrmentation of an Bering Study or
Change Proposal Procedure
TO : ALL SUPPLIERS
1. In order to provide more uniform procedures and methods between
the various Suppliers with reird to expanding Engineering effort and
fabrication of modification kits under of Time and Materials and Open
Call type Contracts the procedures described on the attachment hereto
are to be followed as closely as practicable.
2. These procedures will apply to work generated for FOG and the
Project and the required approvals will be issued by the respective
group as provided in the attachment.
3. Most of the procedures set forth in the attachment are presently
being followed in various degrees by the Suppliers therefore, to insure
ease ppliers follow
more uniformity, it is requested that all Su
hesitate pr cooled
procedures. If you have any questions, pl
Sincerely,
DPD-DD/P
Distr.
Orig.
arp
- LAC
9. Eastman
(Policy & Procedures)
th
A
t
2.
- Thompson Ram Woolridge
.
u
one
10. Aqua
3.
- Hnon
11. Dir. of Materiel
4.
- P&E
12.
5.
- Baird
13.
W
6.
- Westinghouse
14.
7.
- GPL
15.
8.
- Firewel
. Chro
SECRET
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ENGIrE kING, CHANGES AND SERVICE BULLETINS
The pose of this procedure is to provide a uniform method for
proposing and recording engineering effort and changes to aircraft and
equipment associated thereto. This procedure is established to provide the
WSPO and Project Headquarters with the-necessary information to evaluate and
male decisions regarding changes proposed or undt consideration for adoption,
and to effect necessary coordination with all interested agencies.
2. Scope:
This procedure covers Engineering Studies and Change Proposals
affecting aircraft, aircraft equipment, support equipment and associated
materiel, and the issuance of Service Bulletins resulting from such proposals.
3. Definitions:
a. Engineering Study - The term "I~.igineering Study" as used herein
is any proposal to -accomplish design or development effort for the purpose
of arriving at a 4jor modification; advancing the state-of-the-art; develop-
ing new equipment; prototyping fixes for service revealed deficiencies, etc.,
but not including routine engineering of ante-plant, material substitution
or product ispro'v ant nature.
b. Change Proposal - The term "Change Proposal" as used herein
refers to any proposal accomplish a change to an article. The Change
Proposal will result in a Service Bulletin which serves as a record of the
change and prescribes the method of accomplishing the change.
c. Service Bulletin - The term "Service Bulletin" as used herein
refers to a pa ea an released by the contractor which outlines the exact
method of accomplishing a change to an article step-by-step including any
requirement for parts and the disposition of re m ved parts. The Service
Bultetin is normally but not necessarily the result of a Change Proposal.
Z. Initiation of Proposals:
a. The Engineering Study shall be initiated by the contractor, in
proposal form, either on s own initiative or at the request of Project
Headquarters or the WSPO. This proposal will be used by the contractor to
submit information such as estims tion of effort, informal estimate
of cost and other information that materially assist the approving
agency in mating decisions regarding the proposal. Approval of an Engineer-
ing Study will normally but not necessarily lead to development and submission
of a Change Proposal. This does not mean that a Change Proposal will always
be preceded by an Engineering Study.
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140101
b. . The Change Proposal shall be initiated by the contractor either
on his own initiative or at the request of the Project Headquarters or WSPO.
This proposal will be used by the conttractor to submit his recommended fix
to a known deficiency. It will include such factors as materials involved,
estimate of cost, method of accomplishing the change and any other information
considered useful to the approving agency in evaluating the desirability of such
change and to effect the necessary coordination prior to approval.
c. Both Engineering Studies and Change Proposals will be forwarded
direct to the Contracting Officer at Project Headquarters or the WSPO. At
the time a proposal is requested by the buying agency, the contractor will be
advised in the fullest possible detail of the desired content and type of
proposal.
d. Emergency cases requiring to action may be reported by
wire, or telephone, within securityit*~, direct to Project Headquarters
or the WSPO. Emergency cases so submitted sbAI be confirmed by submitting
a proposal clearly identified as confirming emergency action previously taken.
e. The prime contractor shall submit proposals on equipment fabri-
cated or subcontracted by him. The method of obtaining informal' and approv-
ing proposals on subject equipment shall be as the prime contractor resolves
with his subcontractors.
5. Approval of sals:
Approval of a proposal and end item effectivity will be made by
Project Headquarters and/or the WSPO individually by letter authorization
subsequent to proper coordination. In the case of joint task, approval or
disapproval will be coordinated between Project and the WSPO. Approval may
be given verbally but will always be confirmed in writing. Approval of a
proposal will be the contractor's authority to obtain spares requirements from
the depot and to procure and/or fabricate against the requirement. This action
will be immediately co tfirmed by the issuance of a cam, from the depot against
the applicable contract.
6. Four copies of the proposal will be submitted to Project Headquarters
or the WSPO or both. Proposals affecting equipment applicable to only one
agency will be submitted to that agency only. Proposals affecting both
agencies will be submitted simultaneoukly to both agencies, and one copy of
the proposal will be submitted to the respective Depots. Proposals will be
prepared on a locally reproduced form containing the following information in
''he order outlined. (See attachment i).
a. Firm name and address.
b. Title will be either "Engineering Study" or "Change proposal."
e. Proposal Number - Each type of proposal will be numbered serially
and Identified with a contractor prefix. The number will serve to identify
the proposal with the contractor, the type of proposal and the particular
proposal. (For example: Engineering Study - LAC J2 or Change Proposal -
P. E. #23). Revisions to a previously submitted proposal will have the same
number as the original proposal followed by a dash number. (For ezasple:
Hycon - Change Proposal #16-1).
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d. The date submitted will be provided.
e. The name of the major component shall be supplied for large com-
plex end items such as aircraft or a name of the complete article for smaller
components such as radios, instruments, ate. The model or type designation,
preferably government assigned if available, will be shorn.
f. Lowest c nent - Furnish the most complete practical description
of the lower co onent affected by the change.
g. Nature of l -'phis is one of the most important parts of
the proposal. Give a full description of what the proposal entails, what
equipment is involved, and what facilities are required. Any flight test
requirements must be reflected. This is not to be constmied as requiring
details such as "change AN 3 bolts to AN 4 bolts" but sufficient information
will be furnished to permit the approving agency to fully evaluate the scope
of the proposal.
h. Reason for Proposal - This is again an extremely important part
of the proposal. Here will be reflected the r son the proposal is being
submitted, what the proposal will accomplish, and what the effect will be if
the proposal is not adapted. If the proposal is based on unsatisfactory reports
or field service reports, that fact will be stated listing the reports involved.
When the proposal is the result of a communication from Project Headquarters or
the WSPO, that fact will be stated identifying the letter, telegram, or other
communication.
i. Estimated Cost and Time If ii - An estimate of the cost and
time to complete the scope of work o the proposal will be included. This
estimate is for planning purposes and will not be binding upon the contractor.
J. Estimated Cost for Kits or Parts - On Change Proposals involving
a kit, the es cos o e be included if available. The
proposal will not be delayed to develop this cost, furthermore, these cost
estimates are for planning and will not be binding upon the contractor.
k. Items Affected - The contractor will list the following items and
indicate those affected, if any.
(1)
Safety.
2
Mission Effectiveness.
3
Performance.
4
Operating Procedure.
5
Weight or Weight and Balance.
6)
)
Maintenance Procedures.
Interchangeability.
8
Service Life.
9
Tools and Support Equipment.
(i0
Data.
SECRET
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a) Pilots Handbook.
b l&inte ance Handbook.
Overhaul Handbook.
d Parts Catalog.
1. Man-hours to accoa fish - The contractor will indlcyot. the
o
- -
rs and the recd level of
aceoswlislxmsat as operating activity, field maintenance, or overhaul.
a. Source of Parts The source of parts for kits will be shown as
contractor or` it Fbrce f-ish .
n. It Ava_bill~tr - The apprOx1te date kits will be available
will be Jven.
0. Parts Affected - All spare parts Which will be affected by
the propo~` be list together with the rem
Sisposition.
7. Minimum Requirements:
Engineering Studies will contain the first nine listed its ms (a. thru
i.) of istforsation as a a limn, age pals will contain the first ten
listed items (a. thru ,J.) as a at=,
be furnished before Change Proposals are iiecAll or~ e g s ServiceoB lletin gust
Service Bulletins published as a result of adoption of as Service Bulletins.
reflect the foil a Change Proposal will
omtag httorsetioa.
A u t h o r i t y f o r Issue: C h a n g e Proposal No. Approved
(Insert date of Communication approving the --`
8. Assignment of Priority:
Contractor will recoaslend the priority of effort to be assigned to a
Change Proposal at the time of submission. The approving the level of priority at the time of authority will assign
follows: approval. Priorities will be defined as
a. Emergene Effort to preclude aircraft
aircraft gm z or restriction seriously affecting tr ea lift ao
mission acccspslishment. aaaba ='ediness or
b. Ur t - Drove mission accowgrlishaent or effectiveness and/or
to correct uatione bordering on safety of flight.
c. Routine - Product improvement and corrective type items.
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763AP1 0
CSAN13E PROPOSAL,
80085-3
Proposal. No.
DATE
AFFECTS: WSPO 0 PRancT ^
NAME OF MAJOR CEMPONW
PART OR LOWEST SUBASSEMBLY
PART NO. & MODEL OR TYPE
TITLE OF PROPOSAL:
NATURE OF PROPOSAL:
REASON FOR PROPOSAL:
ESTIMATED COST AND TIME INVOLVED:
E S ADDITIONAL FUNDING REQUIRED:
ESFImTED COST FOR KITS OR PARTS:
ADDITIONAL FUNDING REQUIRED:
ITWIS AFF&CTED BY PROPOSAL:
Safe tY
c
Mission
Effec?
tivenes s
0
Perform-
ante
u
Operating Inter-
Change-
Procedure ability
d 0
We ght or
Weight &
Balance
a
Tools &
Support
Equipment
^
Mainte-
Hance
Procedure
LI
Servic
Life
1
Flight
Manual
0
Mainte-
nance
Manual
LP
EST. MAR/BRS. REQ'D. TO ACCOMPLIM CHANGE IN FIELD
SOURCE OF PARTS FOR KiT
AVAILABILITY WEEKS AFTER APPROVAL
DISPOSI'T'ION OF SPARES AFFECTED
nFMIAXVed For Release 2001/08/30: CIA-R
P6T-U0763A0001 8085-3