RECORDS OF OVERSEAS DUTY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00900A000100020020-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: December 21, 2000
• Sequence Number: 20
• Publication Date: January 16, 1958
• Content Type: MEMO

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ce Memorandum ? UNITED STATES GOVERNMENT
Director of Personnel
DATE: 16 JAN 1959
FROM : Chief, Management Staff
svBJ.BC"T: Records of Overseas Duty
1. Your memorandum.of 29 November 1957, supplemented by oral dis-
cussions with DD/Pers/PD, requested this staff to investigate and recommend
procedures for compiling records showing the periods of overseas duty, both
PCS and TDY, of all (except contract) individuals employed by this Agency
since 18 September 1957, as follows:
a. Duty performed prior to a given (current) date.
b. Duty (to be) performed from such date.
2. A study has been made of both aspects of this problem and our
findings are as follows:
a. Historical Data It is practically impossible to assemble the
desired historic-al data from present official sources even to the
point of securing approximately correct results. This arises out
of the fact that the various source documents are filed in a sub-
stantial number of different places and some of these sources are
incomplete calling for almost a research job on a very great number
of names. For statistical purposes such a research job is deemed
unwarranted.
Upon actual retirement of an individual, a research job will
of course be required. However
there will b
li
,
e a
mited number of
these cases; they can be recognized months in advance of the retirement
d
t
a
e, and the research can be conducted without undue cost.
z 0 o 25X1 Aga b. Current Data The Office of Personnel
..,.a S
e 0, Chief _ Recur
` - .
-
rvice
Dl
s
Personnel Action is executed for each PCS for each i idual (except
"
* k4 25X1 C4aC
P 'tj ontract Employees) including and
Co R +-~ record the date oz arrival at an overseas station. The period
11% A ~?' betw
d
een
eparture and arrival dates should be considered as Development
Complement assignment. By using the Form 50 in this manner all of
the required current data would be available in the Personnel Files,
including punch card files from which statistical tables may be
developed as required.
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3. It is recommended that the following procedures be established:
a. Historical Data
(1) A date be selected for cut off of historical data and such
data be obtained from certifications of personnel presently employed
(2) The Office of Personnel prepare forms for the certificates
and a form for accumulating each individual record in such manner as
to make it possible for the information to be punched into electric
accounting machine cards (should this be found desirable) for the
automatic compilation of various statistical tables.
(3) All certificates be distributed by and returned through the
employees' Headquarters administrative officers. These officers wii:
review the certificates for accuracy of data and forward to the
Office of Personnel.
(1) Current data be obtained from procedures based upon the
discussion in 2.b. above, and made effective from the cut off date
of historical data.
-. The procedures outlined above may require an appropriate directive
but no regulation is deemed necessary. This staff will be available to
assist the Office of Personnel in developing the required forms and
procedures for carrying-out the above recommendations.
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