RECOMMENDATION # 1

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00900A000100130008-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 8
• Document Creation Date: December 9, 2016
• Document Release Date: April 6, 2001
• Sequence Number: 8
• Content Type: REQ

Approved For Release 2001/04/2
: t 1 LA000100130008-9
RECONME DATIOI #
Discontinue maintenance of the Book and Periodical Procurement
Log and utilize the IH( listing received monthly from OCR as the
Section Control over rate of obligation of cost authorization.
Information appearing on the OCR monthly I4 listings relative
to actual charges for items delivered as well as estimates for items
on order appears adequate for utilization by the Logistics Section
in maintaining control over the PE cost authorization to preclude
over obligation. Closer controls could be initiated at such times
as deemed necessary based upon a comparison of the rate of charges
reflected on the I214 listing against the over-all authorization
rather than on a continuing basis as at present.
Inquiries relative to the other use to which the tog has been
put ise.. follow-up on stag of requisitions, can be satisfied by
reference to copies of the requisitions (7-1395) presently being main-
tained. (An indication of favorable action being taken on this
recommendation has been received from the Chief, Logistics Section.)
Approved For Release 2001/04/213 911~A- a1'b9 OA000100130008-9
 Approved For Release 2001/04/23 : CIA-RDP61-0090OA000100130008-9
1 Fl NT it
R ENDATIOS 0
Reduce the control on "In" dispatches to maintenance of an
abstract on only those which are referred to another office for
action or information.
25X1A
There is no regulation requirement for logging at this level.
records reflect the fact that a copy was routed to the Logistics
Section and the proposed limited abstract file will reflect those
forwarded out of the Section. All other dispatches should be either
on the suspense board or in the Section files and the abstracts
won't help fixd them if misfiled.
1'1t1Pi
Approved For Release 2001/04/23 : CIA-RDP61-0090OA000100130008-9
 Approved For Release 2001/04/23: CIA DleJ1 C b - b 0100130008-9
RWMMXDATION #3
Discontinue aaintenance of both the "In" and "Out" Cable Logo. 25X1 A
JUSTIFIC,AT.ION
This log does not appear to serve any practical purpose other
than to reflect that a copy of all cables was received by the .
There is no regulation requirement for logging at this level. Section
records reflect the fact that a copy was routed to the Section and
the manner in which the Section cable files are maintained provide
ready access to the cables as required for reference purposes.
(The Chief.. Logistics Section has agreed to a 30-deny test of
this recommendation. During this period entries will continue to
be posted to the Log, however, all inquiries will be serviced by
direct reference to the cable tile*.)
Approved For Release 2001/04/2. b~900A000100130008-9
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 Approved For Release 2001/04/23 : CIA=A60d1090nAbbd100130008-9
RWME1RDATION #+
Discontinue posting of individual cost centers for each Job
Order entered on the Reproduction Log.
The present degree of detail relative to costing of reproduc-
tion charges is excessive, in that a single cost authorization has
been established for all reproduction charges within FE Division.
If future requirements dictate costing of reproduction services to
individual activity or project cost centers, it is recosnended
that the requirement for detailed bookkeeping activity be desig-
nated as a MY Section function.
Approved For Release 2001 19E )6 .-00900A000100130008-9
 Approved For Release 2001/04/23 CIA;61-0000A000100130008-9
Rim ATION #5
Discontinue retention of copies of of two, TSD, Medical Staff
and other component initiated requisitions (lore 88) and notify
those offices of reduced distribution requirement.
The entries made in the Logistics Section Requisition *imber
Assignment Log at time of assignment (telephone conversation)
reflects all the information necessary for Section referral of
inquiries to the action office.
(,Tavorable comment relative to this recommendation has been
received from the thief, Logistics Section.)
Approved For Release 2001/04 IWd900A000100130008-9
 Approved For Release 2001/04/23: CIA-RDPO-0.0 044,90130008-9
FUMOMMMATTON #6
Discontinue maintenance of Logistics Section rile containing
copies of U Station Foot Reports.
No reference to this file is required by logistics Section
Personnel in the performance of their duties. In addition, this
file duplicates the record holdings of the P Parsoaael Section.
Approved For Release 2001/04/28 Td OA000100130008-9
 Approved For Release 2001/04/23: CIA-RDre ` 01,Pk130008-9
REC DATION #7
Discontinue maintenance of the Miscellaneous Correspondence Log.
It is not felt that this Log serves any practical purpose in that
file copies of the correspondence are available within the Section for
reference as required.
(The thief, Logistics Section has accepted and implemented this
ecomm endation. )
9E - 111
Approved For Release 2001/04/23: (164000100130008-9
 Approved For Release 2001/04/23 : CIA-RDP6110c 00'40O0i160130008-9
RECD 4MENDATI0N #8
Discontinue maintenance of the Rubber Stamp Procurement Log
and in lieu thereof prepare and retain an extra copy of Form 1097
as suspense over the requisition until the order is received and
then destroy.
Adoption of this recewmendation would reduce the number of Logs
maintained within the Logistics Section and still provide a suspense
mechanism over procurement of rubber stamps.
01
Approved For Release 2001/04/23`: CI` -RDP61-00900A000100130008-9