GRAPHICS SERVICES THROUGHOUT THE DEPARTMENTAL HEADQUARTERS OF THE AGENCY.

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00901A000300010019-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 19, 2016
• Document Release Date: December 4, 2006
• Sequence Number: 19
• Publication Date: November 3, 1952
• Content Type: MF

Approved For Release2006/12/04 : CIA-RDP61-00901A000300010019-7
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NOV 3 1952
MEMORANDUM FOR: Deputy Director (Administration)
THROWN Comptroller
SMUT Graphics Services Throughout the Departmental Head-
euarters of the Agency.
illseo to DDIg from DO. dated 20 Au d
gust 1952, an
memo from A, dated 23 August 1952, same subject
accordance with your instructions a survey has been 'rade
of all nhic facilities ann, personnel througbout the hesdumrters
of the Agency. The workload, T/0, and utilisation of these pers-
onnel, together with an examination of the material each organis-
ation has been producing.
2. Certain selected nroMpe, found to be performing duties which
must remain attached to their respective parent organisetions, have
not been considered for consolidation or revision. Thette include such
graphic personnel as those responsible to the Engineering Division,
Wino of Communications because their activity must be accomplished
in conjunction with the designers of conownications and electronics
materiel, Also *sanded are personnel perfOrtting graphics services
of research and development nature done in close cooperation with
those persons developing logistical materiel for operational use.
Additional personnel further deleted from this report are
those
nsible
for National Intelligence Survey production. 11e rexzaining organ-
iestions within the Agency ebich lend themselves to coordinated effort
and coneolination number ten organisational units comprising a T/0
of forD slots with 34-on duty.
3. at
a. loch of these ten organisations are staffed with similiar
talented. personnel performing a function for the respective or-
ganisation in which they are located. This arrangement pre-
cludes the possibility of any work being performed for other or-
ganisational ooMponente, other than their own, on a priority
buds. In many cases graphic organisations are not known to
one another and 40 o conseenenoe those that are burdened with
an excessive workload, do not have liaison contact with ether
eimiliar organisations to provide needed help and aseintance
when required. The disadvantages of such an arrangement are
numeroust the type of work received from an individual. shop
will only be to the extent of the capabilities of the personnel
nssinnsa4 null disbursed units of one or two graphic peopTie
do not provide opportunity to acquire additional talents that
iouici be provided under proper professional supervision.
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b. The leak of a central Agency facility for the preparation
of graphics hampers the requestor in that be does not know to
whoa to direct his request. If by happenstance be should know
of any of these graphic locationsk they may not have sufficient
talent at their disposal or they ray be so enderstaffed as to
make felfillment of the request iepossible. Further, the request
itself may not be justified in light or the time and expenditure
of matertala necessary for-comg&tion. All of these factors
lend themselves to a potential solution of consolidation in cie
central locale of persoms cap&bile of asking determination of
justification, order of priority, and assignment of graphic fad,-
lities.
Tindi X4 e?
a, age...ete Office of Cunt Intelligence maintains a situ-
ation roes providing facilities for briefing of qualified individuals
throughout the Agency and the United States Government. In addition
to this responsibility the five assigned individuals are responsible
for the grephice included in the daily and weekly publications of
CCI, together with the preparation of certain types of presentations
used by the Director of Central Intelligence On a continuing basis.
The abort-term deadlines imposed upon CCI for graphic materials
make it almost impossible to prepare sufficient material for inclusion
in their publications, The Deputy Director (Intelligence) has requested
additional graphics within OCI publications that exceed the time-capa-
bilities of the personnel assigned. No facility has been established
whereby personnel having lesser workloads and doing comparable work
throughout these various graphics components within the Agency can
assist CCI. Muah of the materiel currently being Prepared by this
office =mid be done in other locations but teem= of the short
not/4e priority these conflict with their own prioirities, therefore,
little if any of CCI work is farmed out.
b. 00/FDD- lhas assigned 25X1
one illustrator performing services on a continuing basis for the
tracing or otherwise reproduelag maps, charts and graphs that
lare to be 25X1
included in reverts prepared by the office. This type of material,
while a definite requirement, is a typical example of graphics
which because of it continuous technique does not give opportunity
to the individual assigned for the further display Of talent. This
project requires the physical presence of one individual and at times
could be augmented by additional personnel &Venable to perform special
workloads. The rotation of qualified personnel to perform+ this function
from a central graphice service would then adequately meet the require-
ments of 7311;
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c. GRH/Cotographic Division, Graphics Branch Graphics
h of OBR acre closely apprcalmates that of a central service
any of the other facilities found within the Agency, their
workload consists of Approximately 50% overt material and 5(6
covert material. This organisation consists of six individuals and
had been operating at almost full capacity. Difficulties within this
organisation, as in similiar installations throughout the Agency,
ariee fro* Justification of priorities. The workload of this organ.
isational comonent also includes visual presentation for the National
Security Council, the Sational Security Resources Board, and special
presentations requested by the Director of Central Intelligence.
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g. Office of Training, Support Staff-4
of the Support Staff of this office consists of five individuals ono
are dieing much the same type work as is being performed elsevhsre, but
for the utilization of the Training Office. While it is appreciated
that a close liaison must be maintained between the instructors and
the presentation personnel in order to ascertain the need for and the
effectiveness of presentation materials ecoxspanying instructive
courses, there seems no justifiable reason why the personnel actually
accomplishing the graphics must be in close proximity to those using
the material. Inch of the materials prepared by the Office of Training
also fall into the cateeory of overt material and a portion of the
large visuals now being used by this office have been prepared by the
ORE Graphics organization.
h. Office of Communications-.The Operations Division of this office
has currently assigned one illustrator who is performing graphics
services for the most part of an administrative nature, this too falls
in the same general field of visual materials as is found in other
graphic components. The reassignment of this individual mild in effect
provide a bettor service to this office than the retention of one person
whose talents must of course be limited to his individual capabilities.
1. Administrative Services, Printing and Reproduction Division-.
This division has two illustrators assigned to perform graphic respon-
sibility esSociated with reproduction of Agency material. Much of the
workload being peghrmed in the form of original graphics could be re-
duced by the proper preparation of visuals by a graphics service prior
to submittal to Reproduction. &mover, only one person should be con-
sidered for Agency consolidation as under any arrangement the require-
ments of Printing and Reproduction will utilise the full time services
of one individual on details more closely associated with reproduetion
techniques than with original graphics.
J. Procurement and Supply Office, Planning Staff-.One statistical
draftsman is currently engaged in the preparation of charts and graphs
for inclusion in a monthly presentation to the Chief, Procurement and
Supply Office. Re is also utilised for associated drafting duties
within the Planning Staff. Zargeescale visuals for training, indoctrin-
ation, or for use in the development of Agency logistics are currently
prepared for this Office by the ORB, Graphics Branch.
k. A common problem of these organizations is that each is com-
peting with one another for personnel with the same general types of
capabilities. Further, a small shop limited to one or two individuals
does not provide Opportunity for the personnel assigned to enlarge
upon their capabilities or to learn new techniques vitAkthe field of
graOhics. Consolidation under Proper adequate senior supervision would
eliminate placement competition and subsequent pros elyting and provide
facilities for individual advancement together with the assignment of
individuals in accerdance with Agency need.
-4.
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l',.curily 11401110On
4440111P01044000
a. It is reedmmended that these ten arniutioe1 components
listed above together with the 35 persons assigned be consolidated for
administrative and eupervisory control within the CR Cartographic
Division of the Adenei? The PhYsicel locatiOn of this organization
can be isterained later but all personnel should be cleared for the
meet covert activities to be secomplished. Where de-centralization of
a graphics component or individual is required for the accomplishment
of a speolfic mission they should be physically de-centralized but
remain under *antral administrative control. This systetzirovides for:
rotation of personnel; unlimited eppOrtunities for individtels to advance
in the field of ~its an adequate system for the assignment of
priorities; and insures full utilization Of the profeesional talent
available within the Ageney for the sccomplishment Of graphics resPeh-
sibilities.
6. graphie :soil/ties for sdzuinistrstiv.
and s c control will effect the following savings:
a. Present existing T/0 slots not encumbered:
Information and Editorial sPecialist
Artist Illustrator
Artist Illustrator
OIL Cfrtler*A41,DYi
Artist Illustrator
08.41
940
G3-7
:305
GS-k
3,175
Gs.7
11,205
army ot-T;44444 swan Aids
urea Toformatioa OpesialAt-GMbles OS-122 7,040
Exhibition Worker-Plastic G3..9 5,060
b. fteposed requests for TA tOOTWOO (or establishments):
00I. dittprticskRomme PivAplen, Upham; Branch
Artist Illustrator
Artist
05.7
c A1
06.1.7
Artist Illustrator
Artist Illustrator
GS41
OS*7
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11,205
4,205
5,940
44205
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c. Cost of pro:mooing supply requisitions:
2 mo. average of requisitions X 10 graphic
locations= 20 per
20 X $17.00 average cost of pcea?n
requisition=
$340 X 12 = $4,080 - $400 cost for one
organisation =
a. Cost of
shop in
per annum savings
Mo.
ieriti one 3,672
equipping and operating graphic
nt & Supply Office an
r annum
3. TO the above figure can be added substantial say
items as file equipment, safes vaults, toglither with the
of duplicative equipment normally associ-Led with graphic
used on a constant basis (such as drafting equipment, air
AMY
DDI
!Mr
isation& Methods Serv1ce
*53,852
s for such
elimination
shops not
brushes, etc.
es
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