ITEMS FOR KILLIAN REPORT BUSINESS MACHINES SERVICE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00910A000100020097-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: May 30, 2002
• Sequence Number: 97
• Publication Date: September 1, 1957
• Content Type: REPORT

Approved For Release - OA000100020097-2
ITEMS FOR KILLIAN REPORT
Business Machines Service
This Staff has been concentrating its attention on investigat-
ing and recommending the use of electronic data processing machines
and other types of newly developed devices for application to the
paper balding problems of the Agency. During the past six months
the following projects have been completed:
1. A team of five members of this Staff was organized to con-
duct feasibility studies of the accounting and recording require-
ments of the Office of Logistics, Office of the Comptroller and the
Office of Personnel, to determine if electronic data processing ma-
chines and techniques can be advantageously applied. The Feasibility
Study of the Office of Logistics was completed and it was found that
through procedural changes and the application of an IBM Random Access
Method of Accounting and Control (RAMAC) machine, 36 positions could
be eliminated; an annual net saving of $172,000.00 could be realized
and the accounting and reporting requirements could be more advantage-
ously accomplished. The recommended changes in procedures and the
installation of a RAMAC machine are under consideration by the Director
of Logistics. The Feasibility Study team is now reviewing the Office
of Personnel requirements and upon completion of that study, will
review the accounting procedures in the Office of the Comptroller.
2. Through the efforts of this Staff a possible means for
mechanizing the records problem in RI/DDP, was found in a new large
25X1A5A1
reason to believe that this study will result in the eventual con-
struction of machinery which will solve this costly and time consum-
ing problem. This project is being monitored by this Staff for the
DD/S.
3. This Staff investigated and recommended the purchase of an
ALWAC - III computer for the performing special computations in the
ORR Automat Project. The use of this computer will obviate the need
for employing 14 calculating machine operators. The cost of the com-
puter ($61,500.00) will be paid for through savings realized within
the first 18 months of operation. Thereafter, this annual savings to
the Agency will be approximately $47,810.00 (14-GS 4-clerks). The
computer was installed in September 1957-
4. A prototype model of a microfilm viewer which will produce
a hard copy of a selected microfilm image in 5 seconds, was field
tested in the Agency for the 25 1A5A1
through these tests the machine a the technique were determined to
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 Approved For Release 2002/07/31 : CIA-RDP61-0 A000100020097-2
be sound. Twenty machines were ordered for the Agency. The applica-
tion of these "reader-printers" will make it possible to reduce active
files to microfilm and thereby, save the filing space and equipment
required for hard copy. This Staff together with the Records Manage-
ment Staff will survey requirements in all components of the Agency
and recommend the use of these machines where feasible.
5. The Integrated Data Processing cone t, i.e., the preparation
of source documents by a machine (Flexowriter) which will produce a
perforated paper tape for the automatic operation of machines to pre-
pare derivative data, was developed and applied to the automatic pre-
paration of Personnel Forms No. 50, 52 and punched-cards for personnel
accounting requirements.
It is estimated that preparation time for all 52's throughout
the Agency will be cut down by 75% also there will be two key-punch
operators eliminated.
An application of this concept to the preparation of supply
replenishment requisitions, invitations to bid and purchase orders in the Office
of Logistics was approved and is in the process of installation. Other
areas where this method may be advantageously applied and under study.
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 Approved For Release 2002/^'" ?f,oa1-n 091OA000100020097-2
6. Management Staff has contributed significantly to Agency op-
erations as follows:
a. Recommended payment of awards totalling $12,135.00
based upon an estimated first year's savings of $172,086.00.
b. Undertook a program to revise regulatory issuances
by limiting their content to policy, authority and respon-
sibility.
c. Conducted 0& studies recommending actions which re-
sulted in improved performance in the following general areas:
OCR and Map Libraries; processing of broadcast monitor re-
ports; processing of overseas and domestic travelers; ma-
chine record reports; Agency manpower control and utilization;
and document locator systems.
d. Completed studies for several DDS Offices which in-
dicate that use of additional IBM machines in conjunction
with revised accounting and reporting systems might possibly
achieve annual savings of $170,000.00.
e. conjuction with DDP, arranged for a contract
for a study leading to the possible development of
a special device to solve records integration problems.
f. Recommended machines for use in other areas of the
Agency which may effect annual savings of about $55,000.00.
g. Instituted numerous reporting and record-keeping
improvements which are estimated to effect annual savings of
$100,000.00.
Approved For Release 2002/07/31 : CI 61-00910A000100020097-2