BUSINESS MACHINES SERVICE - MAJOR PROJECTS COMPLETED FROM NOVEMBER 1956 THROUGH MAY 1957

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00910A000100020115-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: May 30, 2002
• Sequence Number: 115
• Publication Date: May 1, 1957
• Content Type: REPORT

DECLA IFIED
Class. CHAD D 0: TS S 0
DDA m 4 Apr 77
Auth: DD REG. 1763
BUSINESS MACHINES SERVICE - Major. Projects Completed from November 1956
through May 1957
1. Study of Electronic Data Processing Machines for DD/S Accounting Re uq i.re.-
ments -
Recommended that Feasibility Studies of Supply, Personnel and Fiscal
Accounting requirements be made to determine if EDPM could be advanta-
geously applied. Recommendations were approved. Study of Supply Account-
ing now in progress in Office of Logistics. Two machine technicians from
Business Machines Service are assigned to the Study Group. Interium prog-
ress reports on findings indicate substantial savings in personnel costs
will be gained.
2. Test of Prototype Microfilm. Reader-Recorders -
Arranged with to test STATINTL
engineering models _i aim icroIl-LM viewer wnicn automat ca_ly produce
immediately useable prints of selected images in a matter of seconds.
Tests have been successful. Nineteen production models have been ordered.
Substantial savings in personnel time and space are anticipated through
use of these machines in both individual and systems applications. Produc-
tion models are expected late 1957.
3. Mechanization of Personality Name Trace and Document Retrieval Problem RI/
DDP -
STATINTL Worked with the DD/P, in the investigation of
various means of mechanizing the problem of name tracing and document
retrieval in DD/P. Of all.the machine possibilities v ated., equip-
ment under development by I hhere found to STATINTL
he most feasible. Research and development proposals from these two com-
panies are now under consideration.
4. Automatic Preparation of Personnel Forms 50 and 52 -
A Flexowriter application was developed and approved for the automatic
writing of Personnel Forms 50 and 52. A te.zpe by-produce will also be used
for automatic punching of Personnel Statistical Cards. Resultant savings
include the elimination of 75% of the typing time now expended in Agency
wide preparation of Form 52, 140 key-punching hours a month) and intangible
clerical time savings through greater accuracy of records. Equipment re-
ceived in May 1957, is now being installed.
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 Approved For Release 2002/07/31 : CIA-RDP61-0091 OA000100020115-1
5. Automatic Preparation of Supply Requisitions and Purchase Orders -
Flexowriter application for automatically writing Supply Requisitions,
Invitations to Bid, Purchase Orders and Receiving Reports was developed
and approved. Resultant savings include elimination of three separate
typing operations for all forms, controlled accuracy of purchase of supply
items, elimination of manual key-punching operations, and faster delivery
of stock items. Equipment for this application will be delivered in June
1957.
6. Office Space Saved by Microfilm Application -
Developed and recommended procedures for microfilming of Industrial
card file, Industrial Register, OCR. Net benefits when installed include
recovery of 1,925 sq. ft. of office space, and by production of duplicate
film record for vital document purposes.
7. Savings Resulting from Review of Microfilm Requisition and Projects -
Twenty thousand three hundred dollars'saved on requisitions for
purchase of equipment and $6,000 annual savings through review of OCR micro-
film project (see para. 6).
8. Equipment for DD/P Machines Index Service -
Concurred in the purchase of equipment for automatically producing
Personality Index Cards for field Stations. Production of these cards
will be a by-product of preparing like cards for RI Index Field. It is
estimated that the equivalent time of 50 overseas personnel will be saved
when procedure is in full operation.
?f/iflNfl 9. IBIS Methods Applied to
I rojeet -
STATINTL
Determined that punched-card methods should be used in Staff-D I
ro j ect, to exploit data collected. Expedited the delivery I_
necessary equipment and training of employees. The use of punched-card
method has saved substantial regular and overtime man-hours.
10. Use of Outside Punched-Card Service -
Made arrangements with Census Bureau to punch IBM cards on a Service Bureau
fee basis for unclassified jobs in the DD/P and DD/I Areas. The work
performed by Census Bureau released four operators for classified work
in the DD /I Area and made -possible the processing of 300x000 cards for the
STAT DD/P
Approved For Release 2002/07/31 : CIA-RDP61-0091 OA000100020115-1
 Approved For Release 2002/07/31 : CIA-RDP61-0091 OA000100020115-1
11. Savings Realized by Use of Compute
STATINTL
Studied requirements and concurred in the need to purchase an ALWAC
STATINTL Computer for use in the ro ect.
3 The Computer will be applied
in particular to the so spacial resection and control extension
problems. If the Computer wore not used, it would be necessary to hire
fourteen Comptometer operators at a GS-t level to meet the computing
requirements. The cost of the Computer and first year installation costs
will be saved in eighteen months. Thereafter, a saving of $49,000 a
year will be realized.
12. Electronic Data Processing Machine Training -
Attended three separate American Management Association seminars on
the application of Eaectronic Data Processing machines to accounting prob-
lems. The information obtained at these seminars are proving to be of
great assistance in connection with the feasibility studies now being made
in the DD/S Area.
STATINTL
Approved For Release 2002/07/31 : CIA-RDP61-0091 OA000100020115-1