PROPOSED CONSTRUCTION OF CIA RECORDS CENTER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00910A000100070023-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 12, 2016
• Document Release Date: July 24, 2002
• Sequence Number: 23
• Publication Date: January 25, 1954
• Content Type: OUTLINE

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SECRET
PRLJJM MTLINE
25 J*nusry 195as
Subject: Proposed Cox truetion of CIA Recorlo Center
gnb_project I3entificeti0n: NA
Amendment No. NA
Or1iginating of'flce *. Ger_*rei SerAces Office
a. Office Chief: I
b. Branch Chief : NA
e. Case Officer: WA
Target Area.: NA
T.qw of Project: Administrative and Departmental only.
7inancial Nechsniew
r MU Requeeteii : $405, 000 - Fiscal year 1,954 wwoucbered -
currvnt status: ft V. '-llot p VVI*u#Iy conside'ed by be Protect
Review Cemittee .
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1. OSJ TWEs The satab hs*nt of an Agency Moor" C at
I
TeP Records enter now being op-
erated at ?Uosslyn, Virginia.
2. ORIGIN and POLICY GUIDANCE s
a. Origin. Public Iaw ?54 requires,?in Section 506 b
thereof, that "the mad of each Fedetral Agency shall
establish and 'aintain an actice an4 continuing pro-
gram for the economical and ef'ietert nn ent of
the recorder of the Agency. . . . .'t,
b. '.1hsnco proposed. In headquarters.
3. S ITTJATION s
a. The 'elieral Repords Act (Public Law 754) requires the
establishment of a records program .tthin each Fesderal
Pepartent and Agency, which require as an and result
that inactive records be tran.rferrec frora office apace
and filing egntps ent to recorda-mr~er-type of storage.
The General. Services Mamnistration to now operating
ten Federal Reeorde Centers to whicl} records are being
transferred by government agencies ding unclassified
work. The Department of the Array is currently storing
1a496,000 cu. ft. of Array and Air Pearce records in
three Ar r-operated Centers in the Cpntinental Cited
States, In ad tticn, they operate Titre overseas
Records Centers, The Atomic %e m ccae .ssion has
e etructed and operates its own Reeprda Center,
.: b. The CIA has an exemption from Public; Law 754, but it
has been the e[press intention of CIA to caaaply with
the spirit and intent of all Acts of Congress,. fry
which it enjoys an a pti n. In addition, Public
law 253 requires the Director of CT-AA to protect its
sources and methods of collecting intelligence frcros
unauthorized d .sclosure. For that reason, CIA material
cannot be turned over to a General Sprvicee Adainte.
tration Records Canter and,'therefor#s, it is essential
that the Agency operate its oun Records center.
o. The Interim Agency Records Center loc*ted at Rosslys,
Virginia, is a government-owned building on leased
land and contains 20,000 sq. ft. of rloor area. For
Records Center purpose., this buildipg is expensive
to maintain; does not provide adequa4 security; doers
not leave proper lighting, heat or pet-eonal health
facilities; and could not be expendef to meet future
requirements. The cost of renovating this property to
make it adequate and secure would be approxinately
$95,800, or 23% of the cost of new construction. The
present owner Is demanding return of his property on
or about 30 June 1951,. The building was erected in
1943 by he Office of Strategic Servvicee and these
problems will undoubtedly involve litigation, In ay
events the property must be turned over to the General
Services Admini;3tration for disposal, in accordance
with e3d.sting government regulations, As indicated
SECT
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SIMM
annually thereafter, which will release 1,000
cabinets each year, valued at $235,000.
(Appendix C)
Whip is agadvaletnt to 3, 4,50 4-drawer fill
cab~aaets with a replaces nt coot of $810.,
Is .ition, 8,000 cu. f~. can be retiree
above, the building would not be adequate nor desirable
as a future Agency Records Center because of location.
security, and very limited possibilities of expansion.
The cost of stintaining the buildiagg on a co tinui basis,
including cost of security, woull be approximately %4,460
per year which, with the renovation cost, will equal the
cost of construction amortized in 1.8 years.
d. The Agency nos owns 16,733 pieces of filing equipsent
valued at $2,347,332. Issuances of filing equipment
for previous years are as follows; 1950, 2,219 pieces;
1'951, 3,331 pieces; and 1952, 4,238 pieces. In this
period, the average increase in leTa ncea over eaeb
previous year is 38%. This rate or purchase of equip-
sent will continue unless the Agency operates an adequate
Records Center.
e. The cost of microfilming 60 cu. ?t.' of records is
$703.27. The some volume of records can be stored
in a Records tenter for 43 years for this amount of
money. Since only about 5% of all records are
usually consi Leered perm ant, it in expensive and in-
practicable to microfilm records as a general practice.
f. Estimates of the Agency's present record: holdings,
annual records accretions and retie able records are as
follows:
(l) Present Records Holdings 92,000 cu. ft.
(Appendix A)
(2) Annual Records Accretions - 20,000 cu. ft.
(Appendix B)
(3) Ratireblee Records - 27,600 cu. ft. can be
released to a records cot ter after ecsrpletion
of am initial Inventory all Agency records.
PROPOSAL cords Cep to
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reinforced concrete at an estisatet cost of ' ' 5,000.
(See Appendix D). The site to be selected to provide
for possible expansion up to 60,000-70,000 sq. ft. of
5.
0P RATIONAL OUTLINE: NA
a. Sub proposals or "task*." AA
b. rey personnel. NA
c. Indigenous groups and for leaders. 1tt
d. Target groups. NA
e. Duration. NA
f. Graphic illustrations. NA
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6. swwwy:
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a.
C.
f.
Knowledgeability.
Operational security. NA
Risks . NA
Personnel. disposal. NA
Disaxter Plan. NA
7. COORDINATION:
a. Relation to other vrolects. The over'ation of an As*ncy
Records Ceste
be directly ! rgency Man as sC as
the storage of vital documents tr'hioh are now located at
this Center.
b. Significanc-e within over-all program in area. NA
c. Extent of coordination. RA
8. Cam:
a. Nature oP. The control of this fmci ity should rest
with the Oer r .l Services Office beep se it is an if-
tegral part of the Agency's Records Minn gemnt Progisa
rich suet, of necea#ity, come underk tic direction
of the to oaael s rvs t 77i
WL 4L LM ran Liu Xur 16w 5CzwrUj
the Records Center personnel, exceptp as to selection,
appointment an8 promotion.
b. Administrative plan . Not required,
e. Reports. Internal reports will be required can volumes
of records an bond, "calved, and dentrcyed .
BUDGET DATA:
a. Total over-al3., CIA fronds required for Fiscal Year 195b:
$405,000 of anzchered funds.
b. Availability of CIA funds required. ..This item. ors not
specificsl-ly budgeted for the reason, t'-st shen the 1954
budget was prepared, the nee for an Agency Records
Center of the size propose" could not be calculated.
It is estiaested, based on the present rat- of expendi-
tures, that the 0enera? Services OfI14ce may wake svrii-
able. with the approval. of the 1?irec'tor. $50,000 from
Allotment Ace t No. e-661,2-P0 Spscp, Maintenance sad
F i] tierDt sian; and ,000 from Allotment iea~t
4-6614-20 Printing and Reproduction Di. isdon. It is
believe4 that these is can be made' available from
present allotted funds date to a red tion in Agency per-
aee *l for the Piacal Year 149%. 'Its reduction bas re-
suited in a reaction of space needs and byte, therefore,
daft ssa:ms available that sere origin; r "scheduled for
alterations to office buildings to be acquired The
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d. The proposed Records Center of app-oiotteiy 21,290
sq. ft. coati $405,000 (Appendix b) win hie
ap xisste1y kO,000 odd cu. ft. of records. The ratio
of 2 en. ft. of re09rd. for each eq. ft. of available
now space soets the ulaisxas sts=tdsrds established by
the General services Administratitm in the operation of
10 Federal Records Centers. 40,OW cu. ft. of records
is equivalent to 5,000 4-drawer safe cabinets valved at
$1,175,000. The net savings resulting from a transfer
of 40,000 cu. ft. of re ard. from office space to a
Recorda Centeer ould be $905,125. (Apendix a)
e. Evaluation. The effectiveness of this project after con-
struction cold be evaluated by the cu. ft. of records
accepted into the Records Center, aid the number of filing
cabinets re l used for other pmrposfs . Also, the volume
of records actually destroyed within the Records Center
itself vould be another yardstick for the over-all pro-
f. Policy questions. The principal question of policy is
the utilization of funds for the constriction of the
Proposed Reaorde Center facility. The necessity for
this construction has been previou*ly mentioned to
representatives of the Bureau of tuna Budget. Rosever .
upon approval by the Projects Review Committee and the
Director, the erpaaditure of funds for this purpose will
be specifiemlly cleaned with tbs$ ney. The proposed
construction is necessary to comply with the Federsi
Records Act (Public Law 754), an provide a uate pro_
tection for the Agency's records, resulting in eco.les.
sufficiently justifies the use of these funds.
g. Congress. The Agency should be able to indicate to
Congress its apnliance with the Federal Records Act
(Public Law 754). Security-cleared representatives
of the General Services Administration responsible for
the government=visit records progress are in constant
touch with us in regard to the develop rant of CIA's
Record Program.
h. Extra-Agency adtion. NA
1. Proprietary co anie s . NA
J. Special cone iderattona . FA
k. Liquidation. NA
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