COORDINATING COMMITTEE RECORD OF DISCUSSION ON THE STANDARDIZATION OF REPORTING PROCEDURES FOR ADMINISTRATIVE EXCEPTIONS 28TH JANUARY, 1960

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP62-00647A000200030037-8
• Release Decision: RIFPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: November 9, 2016
• Document Release Date: September 11, 1998
• Sequence Number: 37
• Publication Date: February 1, 1960
• Content Type: MIN

Approved For Release 1999/09/16: CIA-RDP62-00647A000 0UA&
I ~- fj- N I
CONFIDENTIAL ' , 4
1st February, 1960.
COCA( Document No. 3864
COORDINATING COLT tITTEE
RECORD OF DISCUSSION
ON
THE STAND.AItDIZATION OF REPORTING PROCEDURES
28th January, 1960
esents Belgium(Luxerabourg), Canada, France, Germany, Italy, Japan,
Netherlands, Turkey, United Kingdom, United States.
References: COCOA Docs. Nos. 1766, 3700.10, 3851, 3854.
1, The CHAIR AN referred to paragraph 9 of COCOAi Document No. 3854
setting out the text he had proposed as suitable for recording the Committee's
agreement that, as from the 1st February, 1960, notification as called for by
the administrative procedures would be based in all cases on licences issued.
He asked Delegations who had not yet expressed agreement whether they were now
in a position to do so.
2. The UNITED STATES Delegate stated that his authorities would cer-
tainly continue to report on a licensing basis. He hoped that it would be pos-
sible for the Committee as a whole to a6ree that this was what had been intended
w#.th respect to all List I items, regardless of what particular wording might
have been chosen at any given time in respect of any given definition by what-
ever expert happened to be working on the draft at that point. As the new
International Lists were about to cone into effect, he hoped that it could be
recorded that it remained the Coi.:nittee's understanding that reporting of li-
cOnsing was intended for all List I items in the case of every type of exception,
administrative or otherwise. He urged the Delegation that had a particular
problem here to make the utmost efforts to enable the CoLraittee to achieve una-
njraity on this point,.
3, The JAPANESE Delegate stated that his authorities accepted the
p*ocedure of reporting on a licence basis.
4 The CANADIAN Delegate stated that it had always been his authori4:'
t.es' practice to report administrative exceptions on the basis of licences
issued and that there was no intention to discontinue this practice.
5, The BELGIAN, GER,Af:N, NETHERLANDS and UNITED KINGDOM Delegates
stated that the position of their authorities was identical with that of the
Canadian Government.
6 The ITALIAN Delegate stated that the position was the same in Italy
aAd that he was not aware of any reason for changing the present practice. He
accepted the wording proposed by the Chairman in paragraph 9 of COCOM Document
No. 3854.
7. The FRENCH Delegate said that he would not fail to point out to his
authorities that the majority of Delegations favoured the reporting of exceptions
on the basis of licences issued, even in the case of administrative exceptions,
although the text of the note itself stated that the statistical reporting
should take place after shipuent. He wished to point out nevertheless that, in
both French and English, words should be given their due value. The competent
authorities in France were in the habit of applying agreements according to the
C O N F I D E N T I A L
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CONFIDENTIAL - 2
COCOM Document No. 3864
the significance of the words used.
8. The UNITED STATES Delegate suggested that the Coiiimittee should at
this time at least adopt the Drafting Group's proposal that fifteen days should
be accepted as the standard time limit for reporting licensing of administra-
tive exceptions in all cases where at present reference was made to "immediate-
ly", "promptly", etc.
9. The FRENCH Delegate said that unless he received fresh instructions
he would not be in a position to participate in such a discussion.
10. The GERIAZ and UNITED KINGDOM Delegates felt that standardization
on 15 days would make sense only if uniform application of the reporting of
licensing were agreed by the CoLmittee.
l~. The CObUITTEE atreed to rc;sume discussion on this natter on the
1.th February within the framework of the General exercise of standardization
a4 proposed by the Drafting Group (1959 List iteview/ w.P.11 and 12). It was
also agreed to discuss on the same date the Drafting Groups proposal that_
fifteen days should be accepted as the standard time lid-it-for reporting licen-
sing of administrative exceptions in all cases whore at present reference was
made to "immediatelyt", "promptly", etc.
C O N F I D E N T I A L
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