INSPECTOR GENERAL'S RECOMMENDATION, PAGES 47 AND 48 (ANNEX)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP62-01094R000200020030-2
• Release Decision: RIPPUB
• Original Classification: T
• Document Page Count: 4
• Document Creation Date: November 17, 2016
• Document Release Date: August 17, 2000
• Sequence Number: 30
• Content Type: REPORT

Approved For Release 2000108126: CIA-RDP62-01094R00020
Inspector General's Recommendation, Pages 47 and 48 (Annex)
Recommended DCI Action: a. Approve as modified
b. Approve
c. Approve as modified
d. Defer action
e. Approve as modified
f. Approve
Inspector General's Statement
a. The present Archives Section in RI Division
be abolished.
b. An Agency Archives be established at the
Records Center under the jurisdiction of the DD/S
and staffed with a portion of the personnel pres-
ently assigned to the Archives Section. Archives
material from all components of the Agency would
be forwarded to the Agency Archives and main-
tained under appropriate controls.
C. The secure area which is presently occupied
by the Archives Section, and that portion of the
personnel not transferred to the new Agency Archives,
be retained by the DD/P and designated as the Ar-
chives Unit, Files Section. The functions of the
group would be to provide storage space for the
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material now on hand, to process this backlog
into the Agency Archives, to maintain appropriate
togs of the DD/P holdings in the Agency Archives,
and to serve as the liaison point between the
Agency Archives and DD/P components.
d. The operating components be directed to
assume full responsibility for the screening and
processing of any documentation being forwarded
to Archives. This includes the automatic desen-
sitization of material as 25X1A2g
25XlAprovided in and the processing of
such material into the records system if this has
not previously been done.
e. The non-DD/P components of the Agency
deal directly with the Records Center and discon-
tinue the practice of forwarding material through
DD/P channels.
DD/P Comment
a. Concur with modification: It is presently
planned to complete the abolition of Archives
Section before the move to the new building. How-
ever, this requires a gradual phasing-out because
of the diverse nature of the records now being
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processed in Archives, and because of the man-
agerial advantages of having this Section answerable
directly to the Branch Chief while the phasing-out
progresses. Space limitations preclude the addition
of all the present Archives documents to RID/Files.
These documents must be analyzed to separate them
into the historical archival collection and the cur-
rently used references for name checkers. Many,
it is believed, can be destroyed in the process.
b. Concur: The recommendation of the Inspector
General has been discussed with the DD/S who joins
me in concurring with this proposal.
c. Concur with modification. See paragraph a.
above,
d. Defer action: This will be accomplished
after the establishment of the central retrieval sys-
tem at which time the documents covered will be
brought under machine control. When this period
of records handling is attained, the present desk-
held files will no longer be used for central ref-
erence purposes and can be retained for archival
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or historical purposes, or may be destroyed.
The amount of detail involved in bringing this
material under the central retrieval system
requires that it be accomplished centrally
rather than by individual operating components
which lack the detailed records knowledge
necessary to do a uniform job.
retired project of which it is a part. I concur
that the Office of Communications material may
be handled directly by that office. The recom-
mendation of the Inspector General has been
discussed with the DD/S who is in accord with
this modification.
f. Concur. This is being done.
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