(UNTITLED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP62-01094R000500050005-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 28
• Document Creation Date: November 17, 2016
• Document Release Date: February 16, 2000
• Sequence Number: 5
• Publication Date: July 1, 1954
• Content Type: REPORT

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RECON NDATION #1
The Director of Security should commend his personnel, including
those in the domestic Field Offices for their excellence of performance,
discipline under difficult circumstances, and devotion to duty. They
should know also that the Security Office is effectively carrying out
the Security programs and policies of the Agency.
This recommendation was implemented by a memorandum of commenda-
tion to all members of the Security Office, issued 27 July 1954 by the
Director of Security.
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RECOMMENDATION #2
25X1A
An accelerated program should be devised for completing the
polygraph interviews of the =on-duty employees at Headquarters.
This backlog of interviews should be completed by the end of October
1954.
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RECOMT?NDATION #3
The Director of Security and appropriate representatives of DD/P
should develop a mutually agreed-to procedure on the handling of opera-
tional clearances and prepare a Regulation binding on all components of
the Clandestine Services and the Security Office.
The recommendation is made on pages 21 and 22 of the Survey Report
that the Security Office must be kept informed as to actual use or change
of use of operationally cleared persons. By inference, the agreement and
Regulation called for should contain provisions to this effect.
a. An agreement between the Deputy Director (Plans) and the
Director of Security has been reached and formalized, which delineates
the principles and procedures governing the issuance of operational
approvals and covert security approvals. The agreement clearly places
the responsibility for the issuance of operational approvals and covert
security approvals whereby the former will rest with the Deputy Director
(Plans) based upon recommendations of the Security Office, and the latter
will rest with the Security Office. In addition, the agreement places
responsibility for the assembly and analysis of all file material (includ-
ing RI files) under the technical supervision of Staff "C". The material
is to be furnished by the requesting division and will include information
of investigative or security significance and information previously fur-
nished by the subject concerning himself. Certification will be made in
each case by the division chief that the material furnished is complete
and accurate. In covert security clearance cases, RI files will be
searched by Security Office representatives, with DD/P reserving the
right to withhold sensitive operational material. Only in rare, complicated
or sensitive cases of operational approvals will the Security Office in
coordination with Staff 1"01" review RI material.
b. An implementing Clandestine Services Instruction has been
issued by the Deputy Director (Plans) for Headquarters guidance, and an
Agency Field Regulation has been developed and accepted by the Deputy
Director (Plans) and the Director of Security. It is anticipated that
the Field Regulation will be published by 7 March 1955.
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. c. Specific provision is made in both the agreement and in
the Field Regulation that the Security Office will be kept informed
as to the use, and changes in the use of operationally cleared person-
nel,
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RECOMMENDATION #5
The Area Divisions in DD/P should be required to submit to the
Security Office by 1 November 1954 the names of their covert opera-
tional employees and those engaging in proprietary operations not here-
tofore submitted so that proper investigations or clearances as appropri-
ate can be made,
ACTION
In addition, the recommendation for the furnishing of names was
also interpreted to include all categories of individuals being used in
a covert capacity whose cases have not been processed through the Security
Office. This interpretation would include these individuals being used
in a covert operational capacity. Working arrangements with the CI Staff
and a full understanding of this matter exist, whereby any case dis-
covered as not having been properly processed will be immediately referred
to the Security Office for action,
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RECOT IENDATION #7
The Deputy Director (Administration) should personally review
the status of the Agency's Safety Program, and take steps to insure
that a program sufficient to meet the demands of the Agency is developed.
Underlying this recommendation the Survey on page 31 makes the
following comments or recommendations:
a. That CIA does not have a sufficiently developed
safety program.
b. That higher grades and additional positions are a
prerequisite to a satisfactory program,
c. That explosives and dangerous cImicals are stored
improperly.
d. That construction plans are not being adequately
coordinated with the CIA Safety Office.
ACTION
The Security Office has submitted its over-all safety program to
the Deputy Director (Support) for review and approval. A copy of the
program is attached.
The Security Office has experienced difficulty in finding fully
qualified and experienced safety men to fill the two safety officer
slots presently available. One position has been filled continuously
and the second position has only been filled temporarily for a few months.
The incumbent of the second position has indicated he intends to leave
soon.
In addition, an enlarged staff is believed necessary to carry out
the full safety program.
Action has accordingly been initiated to analyze both the work
load and the level of competence required in order to develop an adequate
T/O. This will be completed in the near future,
SECT
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RECO101 NDATION #7 (Continued)
The tentative opinion of the Security Office is that an adequate
T/O to carry out the Safety Program is as follows:
1 - Safety Officer, GS-14
1 - Assistant Safety Officer, GS-13
1 - Safety Inspector, GS-11
1 - Clerk-Stenographer, GS 5.
Action has been initiated by this office to have offices that
utilize hazardous chemicals and explosives relocated in a more desir-
able location. Two reports originated by this office have been sent
to the Chief, DD/P/TSS advising him that the relocation of TSS facilities
in the South Building attic is essential to the welfare of Agency person-
nel,
Construction plans prepared by the Real Estate and Construction
Division/LO and the General Services Administration are being coordinated
with the CIA Safety Officer to the extent practicable because of the
understaffing of the Safety Officer function.
As a matter of interest, the following statistics reflect the
activity of the Safety Officer during the period of January 1954 through
July 1954:
Fire and Safety Survey Reports
2
Special Safety Investigations
89
Floor loading decisions
46
Fire Drills (Buildings)
18
C.D. Evacuations (Air Raid Drill) (Buildings)
28
Inspections re Construction, Remodeling, Moving
15
Review of Emergency Evacuation Plans
8
Emergency Planning Conferences and Meetings
12
Safety Meetings
2
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ATTACHMENT TO RECOMNIENDATION #7
A basic CIA Safety Program would include the following:
1. A semi-annual inspection of all Agency buildings with a
detailed report and corrective recommendations forwarded to the offices
concerned,
2. Annual fire drills in all Agency buildings and a detailed
report of findings and recommendations forwarded to the offices con-
cerned,
3, Quarterly inspections of all Agency warehouses and detailed
reports forwarded to the offices concerned.
4. Annual inspections of out-of-town installations and detailed
reports forwarded to the offices concerned,
5. A review of plans and specifications for new construction
prior to initiation of work.
6. The establishment of Area Safety Officers and a program of
appropriate training for these Officers.
7. The review of all plans for the movement and relocation of
safes, safe files, etc.
8. Attendance of the Safety Officer or his designee at meetings
of the Federal Safety Council.
9. A periodic review of artificial lighting conditions and
technical testing as necessary,
10. Technical tests in locations where gasoline operated equipment
is used indoors.,
11. Coordination with the CIA Emergency Planning Officer with
respect to the safety and fire aspects of Agency evacuation plans.
12. The procuring and showing of appropriate films concerning
safety and fire hazards.
13. The keeping and posting of statistical data for accident
frequency rates, etc..
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ATTACIUVIENT TO 'i,00 ENDATION #7 (Continued)
14. An automotive safety program,
15. Attendance at Federal and National Safety Council Schools
to gain knowledge of new developments.
16. The procuring of samples, where appropriate, of materials
used within the. Agency and arranging for tests to determine inflamma-
bility, toxicity, etc.
17. Periodic checks of machinery with respect to guards, ground-
ing, eye protection, etc.
18. A current safety poster program.
The above represents a basic safety program for CIA and as exper-
ience develops, it is entirely probable that this program will be refined
or additional items will be added..
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RECOMMENDATION #10
The Inspector General should conduct a specific review of the
progress and degree of Agency-wide support and coordination of Project
25X1A2g
ACTION
The representative of the Inspector General's Office has been
fully briefed by the Chief of the Security Research Staff, Security
Office, on the subject of 25X1A2g
The Director of Security concurs in the recommendation of the
Inspector General and suggests that such a review of Project
be made on an Agency-wide basis.
25X1A2g
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RECOMMENDATION #11
25X1A 25X1A
The Director of Security should review critically the justification
for each of the - Agency unlisted telephones and the M badges and
limited passes issued to non-CIA employees and determine the appropriate
action to be taken.
SUPPLEMENTARY
It is inferred from this recommendation and the related text that
the Inspector General is principally interested in assurance that the
policies and controls underlying the use of unlisted telephones and the
issuance of badges and passes to non-CIA employees are at an optimum
level compatible with practical needs.
ACTION
A review has been made of the justification for each unlisted tele-
phone and of each pass and badge issued to non-CIA employees. No action
was considered necessary and the policies and controls in effect are
25Xcgnsidered adequate and effective.
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RECO10E NDATION #13
The status of the Inspection Division should be changed from a
division to a staff since it is not a line command function.
ACTION
This recommendation was implemented on 29 July 1954.
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RECOMENDATION #]1
The Physical Security Branch should be made a division and five
additional people be added to the T/O.
This recommendation has been tentatively and unofficially put
into effect in anticipation of similar recommendations said to be
contained in a study being completed by the Management Staff/DD(S).
No decision will be made as to the number of-additional personnel
which may be needed until the manpower needs as reflected in the
Management study have been formally authorized.
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R.ECOTOVDATION #16
Consideration be given to classifying the position of Chief,
Alien Affairs Staff, at the same grade in existence or recommended
for the other Security Office Staff Chiefs.
This recommendation has been accomplished..
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RECOI ENDATION #17
The Security Office Career Service Board should select pertinent
parts of its minutes for general dissemination to Headquarters and
Field Offices and should devise a method for developing with all per-
sonnel of the office long-range career plans including timing, training,
rotation, and promotion.
SUPPLEMENTARY
Subject recommendation is extremely sweeping in nature, in that
it calls for a plan of action for developing long-range career plans
including "timing, training, rotation and promotion of all personnel
of the Security Office." A study of the actual Survey Report (pp. 9-10
and 36-39) supplements the above recommendation as follows:
a. A more effective job should be done in keeping
personnel of Field offices informed on Agency policies and
practices,
b. Personnel at Headquarters and in the Field have not
been adequately informed of the Career Service Program and its
practice (p. 9, paragraph 3).,
c. Evaluation reports are inadequate and are not being
used in career planning (p. 9, paragraph 3).
d. A Career Counseling Program should be developed at
Field offices and be correlated with activities of the Security
Office Career Board (p. 10, paragraph 6).
e. An indoctrination and training program on a recurring
cycle should be established for investigative personnel in the
Field to cover the following:
1. Agency policies and practices;
2. Investigative techniques;
3. Operational support techniques;
I. Investigative report writing; and
5. Operational and substantive intelligence briefings.
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RECO B NDATION #17 (Continued) - page 2
ACTION
Up to the time of the Survey of the Inspector General, the
Security Office Career Service Board had devoted itself almost ex-
clusively to consideration of current promotion and rotation actions
of Security career designees assigned to other components of the Agency.
Plans have now been adopted whereby the Administrative Staff of the
Security Office will ensure that the rotation and assignment preferences
of all Security Office personnel assigned overseas will be obtained and
brought to the attention of the Career Service Board in sufficient time
for it to plan well in advance for the rotation of the employee concerned.
As rapidly as possible the Security Office Career Service Board
will devote more and more attention to long-range career plans, includ-
ing timing, training, rotation and promotion.
For the past several months, the Career Service Program has been
discussed with Field office personnel at all conferences, and, in addi-
tion, it is discussed during the Security Office training courses. The
Agency invitation to submit applications for membership in the Career
Staff has been fully discussed in detail with Headquarters and Field
personnel, setting forth the advantages to the individual.
It is believed that the desiderata of a Career Counseling Service
are being accomplished in the quarterly conferences and visits of Head-
quarters officials to Field offices. In addition, special counseling
interviews are held with all new personnel prior to their assignment.
Effective 15 March 1955, the new Agency fitness report will be
completed on all Field personnel. It is considered that these fitness
reports will, upon completion, provide the vehicle for evaluation of
the individual, and will be utilized in career planning.
At recent quarterly conferences, and on other occasions when Head-
quarters security personnel visit Security Office Field Offices, the
personnel of these offices are given special briefings on Agency policies
and practices. There is presently a schedule in effect whereby the ac-
tivities of different components of the Agency are included in the agenda
of such briefings. Charts and appropriate material are being used for
these briefings.
With an increased T/0 ceiling, the giving of Security Office
training courses has necessarily had to be concentrated on the training
of new employees. It is contemplated that from time to time, refresher
training courses will be given to appropriate personnel of the Security
Office.
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RECOMMENDATION #18
A sterile Personnel Evaluation Report should be used by domestic
Field Offices. This Report should meet the standards required by Agency
regulations and become a part of the permanent personnel record of Field
people.
ACTION
Effective 15 March 1955, the new Agency Fitness Report will be used
on all Field personnel and a copy will be sent to the Director of Personnel
for inclusion in basic personnel records.
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RECOMPMOATION #19
The Director of Security and other officials concerned should be
commended on the soundness of the technical interview program.
ACTION
The Director of Security has received commendation from the Deputy
Director (Support) and the Inspector General as a result of the subject
Inspector General's Report.
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RECOMMENDATION #20
Appropriate action should be taken on suggestions made in the
discussion section of this Report regarding certain personnel changes,
administrative corrections and modifications in some operational prac-
tices which may be of benefit to the various supervisors and several
of the Security Office components,
ACTION
The Survey Report was carefully studied and analyzed to isolate
all significant supplementary recommendations or noted deficiencies.
Wherever possible, such supplementary items have been added to a basic
related recommendation and have been considered as part thereof in the
action taken.
Items which could not easily be related to the formal recommenda-
tions have been set up separately as recommendations 20-a through 20-s.
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RECOMh1 RATION #20-b
Observation is made on page 15 of the Report that an audit
should be made to determine whether the position of Chief of the
Operations Branch, Special Security Division should not be increased
from grade GS-11~ to GS-15.
Appropriate action has been initiated to secure consideration
of the proper grade level of the position of the Chief of the Opera-
tions Branch
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RECOMMENDATION #20-i
On the subject of quarterly conferences, the Inspector General
recommends that the quarterly Field conferences should devote more
time to general CIA activities and developments.
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ACTION
25X1A
Steps have been taken to carry out this recommendation. The
Deputy Director of Security and the Chief, Special Security Division,
have put the recommendation into effect at recent conferences i
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RECOMMENDATION #20-p
Page 37 of the Survey Report states that overseas surveys listed
in the schedule for inspection in FY 1955 should only be done after
coordination with the Inspector General...
ACTION
The Director of Security concurs. Any inspections conducted
overseas by the Inspection Staff will, as a routine matter, be co-
ordinated with the Inspector General.
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RECOMMENDATION #20-q
Page 43, paragraph 6, recommends that the Security Control
Staff be established as the focal point for all clearances in con-
nection with the External Training Program of the Office of Training.
It is believed that this recommendation has been carried out in
principle but not as specified.
The Employee Activity Branch of the Security Division, as successor
to certain responsibilities of the Security Control Staff, is now the
focal point within the Security Office for all clearances in connection
with the External Training Program of the Office of Training. As a
matter of information, representatives of the Security Office met with
representatives of the Office of Training and it was agreed that the
latter office would present its cover problems directly to the Central
Cover Division, DD/P, With respect to security surveys of external
training facilities, the Employee Activity Branch acts as the coordinator
in the making of such inspections by the Inspection Staff of the Security
Office.
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