APPROVALS PROCEDURE FOR DPS PROJECTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP62B00844R000200130094-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 15, 2016
• Document Release Date: April 19, 2004
• Sequence Number: 94
• Publication Date: January 12, 1959
• Content Type: MF

_SECkLi
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DPD-0134-5
12 January 1959
DPD.DII/P INTER AL USE ONLY
MEMORANDUM FODeputy Direct* DPD-DD/P
SUBJECT
ptz_
eg-No?
? Approvals Procedurefor DPS Projects
1. Herewith at long last is the draft of a paper outlining our proposed
new approvals procedure for submission to the DC. A Dart of an earlier
version of this draft has already been reviewed byl
and was satisfactory to them. I am sending copies of this to the individuals
concerned in DPS as noted below. I would appreciate if all concerned could
give this paper their immediate attention and suggest any changes which appear
to them to be desirable. I would strongly encourage editing it in the interest
of greater clarity of exposition and am reasonably confident that there is
already full agreement on the principle* outlined in this paper.
2. If the present draft is acceptable or as soon as a revised draft
has been submitted to me and approved, I would appreciate if it could be
resubmitted to the Office of the General Counsel for clearance after which
I will sign it and send it to the Director. I suspect that the D/DCI will require
that this be submitted to the DID'S, and that he in turn may pass it to other
officers under his control before it finally reaches the PCI'. desk. If this
occurs I anticipate some pressure to adopt a more cumbersome procedure
more closely similar to the Agency's normal project procedures. I will
strongly resist any such pressures and I do not propose to route it for
approval of the DD/S unless and until I am instructed.
3. In connection with this paper the most important outstanding
piece of staff work which needs to be done is to develop a satisfactory
procurement request or "program document" as I have described in the
attached memorandum. To my mind, this form should be drawn up on
the assumption that we will not as a rule treat s single contract as con-
stituting a procurement program. except in the case of either (a) a major
procurement action which is reasonably complete in itself for the purpose
of policy judgment such as our original contract with Lockheed for the
vehicle, or (b) a prime contract which in fact, through a number of subs,
covers a whole program, such as our CORONA prime contract with LAC/MSD.
I am well aware that we will often have to seek approval of a procurement
program before we can list all the contractors, or amounts, or even all the
NRO review(s) completed.
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ECRE f
contracts that the program involve. In such cases it is absolutely
essential that the policy officer who is asked to give an approval know as
much as he can of the scope and character of the whole program of which
an initial part le being submitted to him. Tor example one reason I have
never been willing to sign one of the contracts without research
is because I have not been able to carry in my head the scope of our
commitments and the contract documents submitted to me in the past have
not contained this information. Accordingly. I believe action documents
should contain an outline of the whole program filled in as completely as
it can be.
4. The foregoing remarks stre emphatically not intended,owever,
to suggest that our Standard form for a procurement program outline has
to be lengthy or cumbersome. Indeed, it seems to me that only limited
modification of the form of procurement request attached to DPS .6007 will
be required. Obviously the first heading should be "Purpose" and the
second heading might be "Description of Work and/or Services Required".
I would be disposed. however, to have a separate third item which might
be entitled "List of Proposed Contracts". This item should name each
contractor, give a one-sentence indication of the scope of work and ndtcate
the estimated cost of each contract. I would then suggest a fourth item
on the form which might be entitled "Expected Additional or Related Contracts
or Costs". This would require in some cases only a single sentence referring
to other whole programs related to the one being submitted but it would also
be the proper place to list additional tasks that would be required to complete
the procurement program in question but which could not yet be well defined
as to source and cost. The form might then have the fourth and fifth headings
from the original proposal in DPS 6007 but should I think wind up with a
"Remarks" Section.
5. Since a little work io needed to tidy up this task, I would app
having a revised standard form of procurement program sent back with
final version of the memorandum for the Director. At the same time I would
like to have any other necessary documentation submitted to me, such as a
draft administrative memorandum for internal circulation in DPD and any
necessary forme for the delegation of authority by me. Ono last point. I
have no pride of authorship about the terminology used in the attached draft.
If the term "procurement program" arouses allergic reactions. I am hstppy
to have it changed. I am inclined to believe, however, that since the whole
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purpose of this icier
for approvals of contr
runt request.
Draft Mem
DPS -6438 -
DPS -6438 -
DPS-6133 -
DPS-6271
DPS 6007
e is to substitute appre
cts. we should not call
for DCI
Cys 1,2,h3
Cy 1 It 3
Cy 1
Cy 1
- Cys I thr 7
DD/PIRMS dim
0-Addressee
1-Comptroller DPD-DD/P vricc Draft
1-CosstractMg Offr. DPD-DD/P voice
1-Dir of IMP. DPD-DDiP w/cc Draft
1-DD/P Chrono vo/cc Draft Memo for
FU
of meaningful programs
orra simply a procure-
RD M. EISSELL, JR.
Deputy Director
(Plans)
Memo for DCI
Draft Memo for DCI
Memo for DCI
DCI
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