STAFF MEETING MINUTES - 21 OCTOBER 1960

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP63-00313A000600060123-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 12, 2016
• Document Release Date: August 28, 2002
• Sequence Number: 123
• Publication Date: October 21, 1960
• Content Type: MIN

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21. October 1960
25X1A STAFF SING I.NTUTES " 2-1 October 1960
Col. Beerli reported t'ie following ite is were discus:;ed by
1.
the DD/P at his recent staff meeting:
a. Procedures should be setup whereby all dependents
going overseas receive br:L efings. hiia is particularly : sxxportont
in areas where the dependents will be :.n close contact with
other American personnel. An example of this wwwould be a
State Department installat:Lon. DPD personnel overseas, ?, le
not as closely related in -social and business activities as
State, nonetheless ahoui d have thU understanding of cover and
norms of conduct. Where it is possible to give the briefing in
Washington, Travel Section should see that it is done for all
dependent personnel without exception. Recognizing the fact
that under new procedures military personnel proceed directly
from old assignment to neu aacigument rnd dependent briefings
25X1 A are not possible, a systi should be devised to accomplish some
sort of briefing. Q pointed out that in these cases
it is accomplished as soon as dependents arrive on station.
Col.. Beerli requested a system be devised to accomplish some sort
of briefing.
ACTION: Administrative Branch.
b. The requirement that all personnel in the Agency know
the steps in the event of personal emergency has agar n been
emphasized. Col. Beerli made it the responsibility of each
section and branch chief to make certain that all personnel
read Administrative 14emorendum Number c,1-60) dated 11 October 1960
covering these procedures.
2. All inputs from branches have now been received and the
personnel section is drawing up the final paper on T/0 reorgari.zation.
Col. Beerli expects to have it ready for discussion wLth. ~ .e DD~P
approximately 1 Novenfeer.
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3. All section x 1d branch Chiefs have been a.:.r:ised that there
.,rill be no calls 3. to the ICI on a direct unilateral ba :ie.
x'dr.sc'Llssi_o}.i.s with DTCI should first Ice coo d ina:, , ~fl't with the
Office of tie DID/P. I on 8733, to
the DD/P, is the coordinating officer and ri^aul,a, chocked in ^n
.tte which is to be brought to Genera..l. Cclbe1l 2.3 #' t
Mr. 1ieb1er raised. the quest C n #:3 to what proc:ed to in. 4hoxs
cases, 'where i:a.tt ll.y c ordinc Lion has beer. effected t y ough P 1/
end the subject IP.~"4 t : ;. :t'eLafu .:i ef3 oon inued % 3 'er ice to !. DCI
In ouch cones i. u was dete=_I:Ie(I that pro J _d.ed the M)/P "u..',~S
of the continuing coorcU. nation ?er ~~.:r ent, direct co IK4ti.`; :L u~
be Lnt:?.i ned., but :01)/:? : houlC. be kept infer ed of eriy,ajo.i cii '~~ eo
in subject &I.3L:laF's i.s? "t'_ o e cases ii i? re%u Lr t?i11?'.1 u~ e o levied
on ?x, individual or ,y- ctior~ directly by the 1).'01, t e co . le x.ed
should be .]~ .nneUed to him tbroush ID/P. !-It, is :t~1,1 h: e
su ested that in ha rent a person was called ~.o. the G~c'f ce of -the
\i..~. t~ '.W 'be Z^dr~.se'd of this prior to seeing the DDCT.
4. Col. Beer].! ,'eq-oested that discussion end/or paper:3 on
policy matters be coo ~'~ d first with his office before going
outside the Division. He noted that frequently he race:Lves telephone
calls on matte ray about; `vkiich he `e?. Ts not full k to??wledge through
failure of the originating officer to thor.u~_.y coordinate with
h:t n. He recognized the fact that high precedence aables may have
to be sent in his absence and hence he would be unaware of contents.
But be asked that in such cases the information be relayed to him as
soon as possible. Tm-ee ite z specifically were singled out as
requiring coordination with the Office of the Chief prior to retie e;
a. Instruct!w-s to Unit- Ca .tiers, particularly if they
countermanded previous instructions;
b. Advice or queries relative to conduct or performance
of personnel;
c. Carer-all. .ratters of policy affecting the units,
particularly where new actions are directed.
5. Mention was made by Col. Beerli of a tendency to foromid
for :d/P review papers which in retrospect ;had not been fully
staffad out. Col. Becxli emphasized tha.'i; each paper forwarded to
-tr. Bissell for concur once, coordination and/ or approval sho7,2ld
; e enter i on a :3
be so well thoughtf out that DP,D can stand b;' J."!-.o
argar a firm position , He added t?,. at if -)us ti?n ei::wra?~.to'reci
i" would indicate that cur staff work was not up to what: : choL'_'_
be. Jasically, iiha:t is deslr ed is a full p:'esentat% c n of and p!ossibilities Go y1.:at the .J~JP 1. =_i. not be .L L~'il..:? .~'. eth. to