SURVEY OF SCIENTIFIC AND TECHNICAL INFORMATION SERVICES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP66B00403R000100230021-1
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 11
• Document Creation Date: December 19, 2016
• Document Release Date: September 29, 2006
• Sequence Number: 21
• Content Type: OPEN

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SELECT COMMITTEE ON GOVERNMENT RESEARCH
U.S. HOUSE OF REPRESENTATIVES
900 Independence Avenue SW.
Washington, D.C. STOP 291
Telephone: WO 2-7991
SURVEY OF SCIENTIFIC AND TECHNICAL INFORMATION SERVICES
PART 1.
(TO BE COMPLETED BY DEPARTMENT OR AGENCY)
The Select Committee on Government Research has been directed by the House of Representa-
tives to make a complete, full, and thorough investigation of the numerous research and
development programs being conducted by the Federal Government. The documentation, dis-
semination, and use of research and development results are crucial elements to the success
of these programs. It is with this understanding that the committee is assimilating infor-
mation about the scientific and technical information processes within the Federal Gov-
ernment in order to make its recommendations to Congress. Part I of this survey concerns
present department or agency policies and objectives of your information programs. Part II
concerns the specific operation of the existing information facilities, both inhouse and by
contract. Your cooperation and thoughtful response is appreciated and will assist the
committee in developing its recommendations.
Please type answers to the following questions for your department or agency. (Use
additional sheets should space for responses not be adequate.)
DEPARTMENT OR AGENCY REPORTING
Report prepared by
Tel. No.
GENERAL OBJECTIVES
1. Describe briefly the specific objectives of your scientific and technical information
program, particularly those which might be regarded as unique from those of other
government agencies.
2. What amount of your total funds obligated for research and development is set aside for
scientific and technical information by type of performer? Attach statement of major
budget items included in your scientific and technical information program budget.
a.
b.
Total R. & D. funds
Total scientific and technical
information program budget
Estimate percentage of scientific and
technical information program budget
obligated by type of performer:
(1) Inhouse investigators
(2) Contractors
(3) Grantees
FY 1963 EST. FY 1964
000 000
3. Attach any available organization chart or charts which indicate the offices within
your agency responsible for scientific and technical information.
SCGR Form 100-5, Part 1
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TECHNICAL REPORT SYSTEM
4. What are the criteria established by your agency for reporting or not reporting
research and development results?
5. Please list number of technical reports in fiscal year 1963 resulting from research
and development projects by type of performer, indicating percentage controlled and
percentage of projects completed, but not reported through technical report system.
Type of performer
Number of technical reports
completed, fiscal year 1963
Percentage controlled (restricted
because of security, proprietary
or an
th
Percentage of projects completed,
but not reported by technical
y o
er reason)
report system
a.
Inhouse investigators
1.
2
b
C
t
.
3.
.
on
ractors
1.
2
c
G
t
.
3.
.
ran
ees
1.
2
d
T
t
.
3.
.
o
al
1.
2
.
3.
6. How often does your agency require submission of technical reports from various
performers of research and development work? Please indicate average frequency.
Type of performer
---"
Weekly
Monthly
Semiannually
Annually
yle-
0 li
on onl
_
require
MET
a. Inhouse investigator 1.
2
3
b. Contractors
1
,
.
4.
5.
6. -
.
2.
3.
4
5
.
.
6.
7. Do you feel that the frequency of progress reporting of research and development
projects of your agency should be increased to better satisfy your needs? Indicate
response by type of performer.
Type of performer Remain at
Increase Present Level
Check
a. Inhouse investigator
b. Contractor
c. Grantees
CONTROLS
8. This question concerns the criteria used to determine if information about the
research and development results achieved by your agency will be made available to
the public. (Controls are defined as any restrictions because of security, proprie-
tary or any other reason.) List each type control imposed by dspn
to each your agency and respond
question for each type of control imposed.
(a) (b) (c) (d) (e)
Office or Individual Office or individual Percentage of technical
Reason for each type control; responsible for each responsible for decontrol. reports withheld from public
Type of controls Imposed If legal, supply citation type control Imposed ling each type control for each type of control
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CONTROLS-Continued
9. Do you decontrol technical reports automatically after a certain period of time?
a. Yes b. No
10. If yes, what procedures are used to decontrol and announce availability of decon-
trolled reports to public?
11. What was the total number of your technical reports decontrolled in FY 1963?
12. What methods do you use for communicating negative or unreported results of your
research and development efforts?
13. Cite significant cases in which reports of negative results were prepared and
disseminated.
FORMAT AND INDEX
14. Do you include in your agency requirements for technical reports, requests for
author-prepared abstracts and author-prepared index?
A, Author/Abstract B. Author/Index
YES NO YES NO
a. Inhouse investigators 1. 2. 3. 4.
b. Contractors 2. 3. 4.
15.'When technical reports are submitted by the performer, do agency requirements for
format and index follow a coordinated or uniform system?
A. Format
B. Index
Type of Performer
YES
NO
YES
NO
a.
Inhouse investigators
1.
2.
3.
4.
b.
Contractors
2.
3.
4.
c.
Grantees
l
2.
3.
4.
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FORMAT AND INDEX-Continued
16. If variations occur in requirements for format and index within your agency, what are
the variations and reasons for such variations?
17. Is there a central office which is responsible for establishing requirements for the
format and index of technical reports within your agency?
YES NO
a. Format
b. Index
c. If no, what offices establish such requirements?
DISTRIBUTION OF TECHNICAL REPORTS
18. Approximately how many copies of technical reports resulting from your agency's research
and development efforts are made available by primary distribution?
Technical reports from performers Number of reports distributed
(Check one)
0 1 to 10 10 to 100 over 100
a. Inhouse investigators:
1.
Within your agency
2.
To
other U.S. Government agencies
3.
To
contractors
4.
To
general public
b. Contractors:
1.
Within your agency
2.
To
other U.S. Government agencies
3.
To
contractors
4.
To
general public
c. Grantees:
1.
Within your agency
2.
To
other U.S. Government agencies
3.
To
contractors
4.
To
general public
19. Does your agency supply the Library of Congress and the Superintendent of Documents with
a copy of every technical report?
YES
NO
a. Library of Congress
b. Superintendent of Documents
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DISTRIBUTION OF TECHNICAL REPORTS-Continued
20. Where, within your agency, can the public obtain your agency's technical reports?
Please identify office or offices.
21. Do other Government agencies distribute your agency's technical reports to the public?
Other Federal distributors
YES
NO
Approximate number of copies
distributed In fiscal year 1963
by these agencies
a.
Department of Defense
1.
2.
3.
b.
Superintendent of Documents
1.
2.
3.
c.
OTS, Commerce
1.
2.
3.
d.
Small Business Administration
1.
2.
3.
e.
Other, specify
1.
2
3
.
.
EVALUATION OF TECHNICAL REPORTS
22. Does your agency make a content analysis of technical reports through a
scientific or technical analysis board?
Type of Performer YES NO
a. Inhouse investigators
b. Contractors
c. Grantees __
d. If not, what process does your agency have for evaluating contents of technical
reports submitted by each type of performer?
23. After evaluation and review of the technical reports submitted to your agency, approxi-
mately what percentage of the reports were rejected or returned for revision in FY 1963
by project or contracting officer and at the review level?
By Project or Con.
tracting Officer At Review Level
a. None
b. Less than 5%
c. 5% to 15%
d. 15% to 25%
e. Over 25%
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FOREIGN INFORMATION
24. Does your agency regularly use and collect scientific and technical foreign literature?
a. Yes b. No
25. What, if any, are your problems in connection with the collection of these documents?
26. Do you maintain agreements with foreign countries for exchange of scientific and
technical information?
27. Does your agency perform translations of foreign documents?
28. If yes, what sources are used by your agency to obtain translations of foreign
documents?
a. Inhouse only
1.
YES
NO
2. _
b. From other Government agencies (identify agencies)
1.
2
. _
c.
By contract with non-Government agencies
1.
2.
d.
By a combination of a, b, c.
1.
2.
e.
By contract with non-Government agencies only
1.
2.
29. If translations are performed under contract by nongovernmental performers, what was
total cost of contracts for fiscal year 1963 and estimated for fiscal year 1964?
a. Fiscal year 1963 $
b. Fiscal year 1964 $
30. How does your agency determine if prior translations are already available?
Identify checkpoints used and frequency.
Checkpoints Routinely
31. If you perform translation, which Federal agencies use you as a checkpoint?
Name of Agency Routinely Occasionally
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FOREIGN INFORMATION-Continued
32. Do you feel listings of translations in process and translations completed at
various checkpoints are adequate for your needs?
Translations
Adequate
Inadequate
a. In process
1.
2.
b. Completed
1.
--
2.
33. How does your agency announce completed translations and those which are in process:
(a) To other Government agencies; (b) To contractors; (c) To public.
34. Is there a central file on translated materials in your agency? a. Yes b. No
c. If yes, please identify.
PUBLICATION PRACTICES
35. Do you require the contractor or inhouse investigator to identify the source of support
for his research when a report is published in a scientific or technical periodical?
a. Yes b. No
36. What percentage of the substance or content of your technical reports appear in scien-
tific and technical periodicals? %%
a. Appear within a year of completion of research
b. Appear a year after completion of research
a. Appear 2 years after completion of research
37. Does your agency permit payment of page charges for the publication of technical
papers and require reprints of these papers?
Payments allowed Reprints required
YES NO
NO
a. Inhouse investigators 1. 2. 3. 4.
b. Contractors 1. -- 2. 3. 4.
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PUBLICATION PRACTICES--Continued
38. Are there means other than page charges by which you support nongovernmental,
noncommercial scientific and technical publications? a. Yes b. No
o. If yes, please identify publication and type of support.
39. Do you support either directly or indirectly any commercial publication enterprises?
a. Yes b. No
c. If yes, describe.
SYMPOSIA
40. What is your agency policy on holding symposia or meetings on research and development
efforts?
41. What is your agency policy on travel and attendance by your scientists and engineers at
symposia or meetings in the research and development field?
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SYMPOSIA-Continued
42. List symposia or meetings to be sponsored (or cosponsored) by your agency, held or
planned for fiscal year 1964, for purpose of alerting industrial or scientific com-
munities to recent research and development activities and results. D.Estlmated
number of
non-Government
A. Subject of meeting B. Location C. Date participants
43. What are your plans for symposia or meetings in fiscal year 1965?
a.
Continue present schedule
1.
b.
Increase present schedule
1.
c.
Decrease present schedule
1.
-GENERAL
44. Please describe any other methods used by your agency to communicate research and
development results to scientific and industrial communities not specified previously
in this survey.
45. Do you list current, unclassified research projects and make such listings available to
the public? a. Yes b. No
c. If yes, where are they available?
46. Are engineering drawings developed by your research and development efforts available 'to
the public? a. Yes b. No
o. If yes, where are they available?
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PLANS FOR FUTURE
47. List all studies completed in fiscal year 1964 or now underway in your agency on
needs of users of scientific and technical information and methods designed to improve
communication of research and development information.
1. Problem being studied
4. Date completed
2. Type of study 3. If under contract, or estimated
(check one) contractor and cost completion date
48.~,List new or significant developments or techniques in scientific and technical infor-
mation processing within your agency achieved or anticipated in fiscal year 1964,
particularly in the field of information retrieval, improved communication, greater
accessibility of information, et cetera, which will assist your agency in coordinat-
ing and expediting flow of research and development results.
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LISTING OF SCIENTIFIC AND TECHNICAL INFORMATION FACILITIES
49. In order to present a comprehensive understanding of the scientific and technical
information program within your agency, please list below all facilities (other than
routine public information offices) specifically organized to facilitate the handling
of research and development scientific and technical information within your agency
and to the public: which acquire, process or establish bibliographic control and dis-
seminate scientific and technical information. If your agency distinguishes between
different types of information facilities, such as document or data centers and
information centers, separate listings may be provided.
A. Name and address of facility
INSTRUCTIONS FOR PART 2
C. Major subjects covered by facility. (Enter
letter(s) which best defines your coverage)
a. Agriculture
b. Biological sciences j. Medical sciences
c. Chemistry k. Materials
d. Chemical engineering I. Physics
e. Earth sciences m. Aerospace physics
f. Electronics n. Nuclear physics
g. Engineering Social Sciences and
B. Type of operator (check one) h. Health, Safety, o. Humanities
Pollution p. Transportation
Inhouse Contractor i. Mathematics q, Other [specify]
For each information facility listed above,. please complete Part 2.
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