NOTE BY THE SECRETARIES TO THE JOINT INTELLEGENCE GROP ON STANDING OPERATING PROCEDURE JOINT INTELLIGENCE GROUP, THE JOINT STAFF

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP67-00059A000300020013-2
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 18
• Document Creation Date: December 15, 2016
• Document Release Date: February 11, 2004
• Sequence Number: 13
• Publication Date: October 4, 1949
• Content Type: NOTES

N"d
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J .I .G. 28k/2
4 October 1949
NOTE EY THE SECRETARIES
to the
JOINT INTELLIGENCE GROUP
STANDING OPERATING PROCEDURE
JOINT INTEL G E GRO T JOINT STAFF
References: a. J.C.S. 202/69
F. J.C.S. 202/70
c. J.C.S. 319/5
415
The enclosed Standing Operating Procedure for the Joint
Intelligence Group, Joint Staff, is circulated for the guidance
of the Group and the information of others concerned.
C. R. PECK
G. R. RESTER
Joint Secretariat
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E N C L O S U R E
STANDING OPERATING PROCEDURE
JOINT INTELLIGENCE ROUP THE JOINT STAFF
References: a. J.C.S. 202/b g JIG Charter
F. J,C.S 202/70 JIC Charter
F. J.C.S. . 319/ (as Revised by
J.C.S. 318/6)
1. Authority. This standing operating procedure for the
Joint Intelligence Group is established pursuant to paragraph 5 a
of the Charter of the Joint Intelligence Group (J.0.S. 202/69).
It supersedes the Standing Operating Procedure of the Intelligence
Section, J.I.G., contained in J.I.S. 284, dated 4 November 1947,
and Security Control. Section Memorandum of 9 January 1948,
II S.O.P, of Security Control Section of J.I.G.r'.
2. Organization of the Joint Intelligence Group
a. Pursuant to J.C.S. 202/69, the Joint Intelligence
Group is organized as follows:
(1) Deputy Director for Intelligence.
(2) Assistant Directors for Intelligence (1 from
each Service).
(3) Intelligence and Security Section.
(4) Photographic and Survey Section.
b, The Intelligence and Security Section is organized
into teams, designated as the-RED, WHITE, BLUE, RAINBOW,
and GREEN Teams, Each team consists of one officer from
each Service.
c. The Photographic and Survey Section consists of one
officer from each Service and such civilian assistants as
the Director, Joint Staff, may deem necessary.
d. In addition to the above personnel, there are presently
with the Joint Intelligence Group:
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(1) one civilian consultant to the Director, Joint
Staff and to the,Deputy Director for Intelligence. He is
assigned to this duty by the Office of the Secretary of
Defense.
(2) A representative of the Central Intelligence Agenc-d
on liaison duty with the Group.
e. By agreement, certain members of the Joint Logistics
Plans Group are designated to effect liaison with specified
teams of the Joint Intelligence Group, and meet with these
teams in connection with problems of mutual interest.
f. J.I.C. k82/3 establishes the procedure to insure close
coordination and liaison between the Joint Intelligence Group
and the Joint Strategir> Plans Group.
3. Functions
a. General. The functions of the Joint Intelligence Group
prescribed by J.C.S, .`O2/59 are further amplified and are
assigned to components of I'l.ie Joint Intelligence Group as
prescribed in the s~~opa AFT phs below:
b. Assistant _Gir: ors (one from each Service ) The
Assistant Directors (1) Assist tri..e Deputy Director in discharging his
responsibilities, and invite his attention to those matters
which he should note or act upon,
(2) Allocate directives, requests, and other tasks to
teams of the Intelligence and Security Section for neces-
sary action.
(3) Direct and coordinate the work of the Group as a
whole. The work of each team of the Intelligence and
Security Section will be coordinated and reviewed, insofar
as practicable, by one of the Assistant Directors acting
on behalf of the Assistant Directors.
(4+) Review reports and estimates prepared within the
Group prior to the circulation of these papers outside of
the Group.
(5) Act on behalf of the Joint Intelligence Committee
in matters which fall within the scope of announced
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decisions of the Joint Chiefs of Staff or the Joint Intel-
ligence Committee, and in those matters specifically delegated
to the Joint Intelligence Group.
(6) Maintain liaison with the Service intelligence agencies,
Joint Strategic Plans Group, Jci-rib Logi6tics Plans Group,
and other Joint Chiefs of Staff agencies.
(7) Conduct Initial* discussions with representatives of
other agencies when matters relating to intelligence, plane,
policies or security control are involved.**
(8) Initiate timely administrative action through the
appropriate Deputy Directors to procure replacements for
officers to be relieved from the Group.
(9) Prepare, as reporting officers, the efficiency (or
fitness) reports of the officers of their respective Services
who are assigned to the Group, and who are junior to the
Assistant Directors concerned***, and forward them to the
Deputy Director for Intelligence.
(10) Maintain a roster of the officers of their respective
services assigned to the Joint Intelligence Group, which
will include name, rank, date of rank, date reported for
Joint Chiefs of Staff duty, and estimated date to be re-
leased from Joint Chiefs of Staff duty.,
(11) Indorse requests for leave of absence submitted by
officers of their respective Services.
(12) Act for the Deputy Director during his absence, In
the absence of the Deputy Director, the senior Assistant
Underlining used for emphasis only;
After a project has been initiated, it is normal practice
for representatives of Service intelligence agencies, the
CIA, and Joint Staff groups to consult directly with appro-
priate members of JIG.
If an officer assigned to one of the JIG sections is senior
to the Assistant Director of his particular service, then
that officer's efficiency (fitness) report will be made out
by the Deputy Director.
* The Navy Assistant Director prepares drafts of fitness
reports of the Naval officers for the use of the Deputy
Director who is the reporting officer on the Naval officers
of the Group.
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Director serves as Actin Deputy Director, unless otherwise
prescribed by the Director of the Joint Staff F or by the
Deputy Director for InLelllgence.
(13) Prov=ide Joint Inte liLenee Grcbp membership on the
standing committee of the Intelligence Advisory Committee.
Civilian Consultant to the
The Civilian Consultant shall:
Director and Deputy Director.
(1) Assist the Director and Deputy Director by:
(a) Giving continuity to intelligence worm In the
Joint Staff.
(b) Furnishing advice and information on intelligence
matters with which he is especially familiar.
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(c) Briefing persons of the National Military
Establishment, or ,5sociated therewith, on intelligence
matters when so directed by the Director or the Deputy
Director for Intelligence.
(d) Recommending research techniques and methods
for procuring, integrating and analyzing intelligence
information required from the various collecting agencies
by the Joint Chiefs of Staff and their subordinate
agencies.
(e) Recommending action on matters of intelligence,
policy, plannin,, coordination and the integration of
material in.t.o joint intelligence estimates and reports.
(2) Assist tte .assistant Directors, JIG, by:
(a) Recommending action on directives and requests
received h group.
(b) Fie r iewin.g and commenting on papers prepared
by the sevor4,l ?J-"C teams.
(c) them the advice indicated in sub-
paragraph, c4 '; e) above.
d. Intelli aaco 1 i Securityr Section
(1) RE ID 111-1- FLUE Team,,,, (Estimate Teams). Each of
these teams shai +..
(a) Prepare drafts of joint intelligence estimates
and other papers allocated to a team for action. The
Appendix to J.[.C. 482/3 contains a suggested outline
for use in preparing joint intelligence estimates of a
general nature.
(b) Prepare other staff papers as directed.
(c) Consult and maintain liaison with representa-
tives of the Service intelligence agencies, the Central
Intelligence Agency, and appropriate Joint Chiefs of
Staff agencies, with a view to obtaining the necessary
facts and requirements bearing on a given problem, and
obtaining assistance and intelligence information iLoeded
to prepare required estimates and reports.
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(d) Prepare appropriate memorandum requests on
the Service intelligence agencies for military
intelligence required; prepare drafts of memorandum
requests on CIA (see paragraph 6 below) for political
and economic intelligence and such other intelligence
as is properly the responsibility of CIA.
(e) Prepare and deliver oral presentations of joint
intelligence estimates as directed by the Deputy Director
for Intelligence or the Assistant Directors.
(2) RAINBOW Team. The Rainbow Team shall:
(a) Prepare draft reports on joint intelligence plans
and policies.
(b) Prepare responses to appropriate requests for
intelligence information of a current or "spot" nature.
(c) Prepare other staff papers as directed.
(d) Supervise the maintenance and accessibility,
within the Joint Intelligence Group, of Order of Battle
information on foreign Armed Forces, as disseminated
periodically by the Service intelligence agencies, and
data showing current U.S. Army, Navy and Air Force
strength in all areas outside the Continental United State
(e) Consult and maintain liaison with representatives
of the Service intelligence agencies, the Central
Intelligence Agency, 'and appropriate Joint Chiefs of
Staff and other government agencies with a view to
obtaining all the necessary facts and requirements
bearing an a given problem, and obtaining assistance
and intelligence information needed to prepare
required reports.
(f) Prepare appropriate memorandum requests (as
prescribed in paragraphs 3 d (1) (d) and 6).
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(g) Prepare and d$1iver oral presentations of
joint current intelligence as directed by the Deputy
Director for Intelligence,or the Assistant Directors.
(3j GREEN Team. The Green Team shall:
(a) Prepare draft reports on joint security plans
and policies..
(b) Prepare and maintain joint code-word books,
and supervise and record distribution of JCS code words
in accordance with requests of JCS agencies and
operational agencies of the Departments of the Army,
Navy, and Air Force:
(e) Reitievt eecurity claseif ie ,tion o P documentd
and material for the purpose of regrading and recom-
mending appropriate action.
(d) Review and downgrade or declassify all JCS
documents, their related CC S documents, and portions
of histories or similar material based upon JCS or CC S
documents, which are within the scope of the authority
provided by JCS Policy Memorandum No. 38; review all
other documents of joint and/or combined interest
referred to the Joint Intelligence Committee or Joint
Intelligence Group by the Joint Chiefs of Staff, or the
Service Departments, or other authorized agencies, and
make appropriate recommendations regarding changes of
classification.
(e) Investigate and report to the Assistant
Directors (or the Deputy Director) any other security
matter referred to the team; and prepare a draft
response or report when such action is indicated.
(f) Prepare other staff papers as directed.
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(g) Consult and maintain liaison with represent-
atives of appropriate agencies of the Joint Chiefs of
Staff, the Services and other Federal Departments, with
a view to obtaining all the necessary facts bearing on
a problem, and such other assistance as may be required.
(h) Prepare appropriate memorandum requests on
other agencies for information and assistance required
in the performance of its duties (as prescribed in
paragraph 6).
e. Photographic and Survey Section. The functions of
this section are as prescribed in Appendix "B" to
J.C.S. 202/69.
4. Procedure on Directives and Requests Assigned to Intelligence
and Security Section
a Assignment of projects. The Assistant Directors allocate
each incoming directive or request to a team without delay,
unless other action is indicated. The designation of the
responsible team is based upon team work load and also upon
team familiarity with the subject matter involved. The
Secretary furnishes each member of the designated team a copy
of the directive or request and other pertinent papers which
may be available.
b. Team procedure
(1) Responsibility for the processing of a directive
or a request is charged promptly by the team to one of
its members who than is known as the "steering member".
The designation of the "steering member" is made on the
basis of individual work load and familiarity with and
dominant interest in the subject.
(2) The "steering member" is responsible for the project
until it has received final approval. The responsibilities
of the steering member prior to circulation of the first
draft are :
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(a) He acts as chairman at team meetings when
his paper is under discussion.
(b) He obtains from the requesting agency,
individually or in concert with the other team.members,
such clarification of the basic requests as is necessary;
and, thereafter, prepares Joint Intelligence Group
requests for contributions of information that may be
required from the several intelligence agencies. He
consults informally with representatives of intelligence
and other agencies as may be necessary to obtain Informa-
tion and assistance.
(c) He establishes, with team concurrence, deadlines
for submission of agency contributions, based on
completion dates, furnished by the individual agencies,
and will indicate such time limits on the supplementary
requests. He may request assistance from the other
members of his team in drafting sections of response
in order to meet a beam deadline.
(d) He may call on other members of the Section
for assistance in the preparation of the paper,
coordination of material and necessary research. Other
members of his team are responsible for the necessary
follow-up with their respective services in connection
with contributions of material and supplemental
information requested by the "steering member".
(e) Based on the responses received from the
intelligence agencies, he prepares the first draft
of the required paper at the earliest practicable date.'
This draft will be produced and distributed to all
team members.
(3) Each member of a team reviews the completed draft
without delay and prepares comments or any divergent views
for consideration by other members of the team (in writing
when practicable) prior to a team meeting for discussion of
the paper.
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(4) Team members consult freely with the Assistant
birec tars (and the Deputy Director for Intelligence when
deemed advisable) in order to obtain guidance and additional
information on matters requiring clarification.
(5) After consideration of comments or divergent views
and after reconciliation of such views where possible, in
team meetings, the "steering member" causes a finished
(smooth) draft to be prepared for:
(a) Review by the Assistant Directors and if
deemed necessary,
(b) Notation by the Deputy Director.
(6) After any additional changes have been reconciled,
the "steering member" delivers the draft report to the
Secretary to be edited', and reproduced and to have copies
circulated:
(a) For consideration of the Joint Intelligence
Committee, or
(b) As a Joint Intelligence Committee report, the
Joint Intelligence Group acting on behalf of the Joint
Intelligence Committee, or
(c) As a final Joint Intelligence Group intra-
staff response to the original request or directive.
(d) For agency comment in exceptional and/or
involved projects, and with the approval of the Assistant
Directors. Draft papers may be circulated for agency
comment prior to circulation as a final response for
Joint Intelligence Committee consideration unless a
time limit necessitates other action.
Editorial changes which alter the meaning of a paper will
be brought to the attention of the responsible team prior to
publication of the paper in order to obtain team concurrence.
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J. When necessary a draft paper circulated for agency
comment may be accompanied by a request that agency comment
be forwarded to the Secretary, Joint Intelligence Group, on
or before a specified date. This date is determined by the
team in accordance with priority.
ii. Based on agency comments received, the "steering
member" prepares a revised draft paper for team considera-
tion. Each team member will review the revised draft and
prepare his divergent views for other team members.
iii. After consideration of any divergent views in team
meetings, and reconciliation where possible, this revised
draft is submitted to the Joint Intelligence Committee for
consideration unless it is considered by all team members,
or by the Assistant Directors, that:
(i) The time element necessitates Joint Intelligence
Group action on behalf of the Joint Intelligence Com-
mittee, or circulation as a final Joint Intelligence
Group intrastaff response, or
(ii) The content of the paper is appropriate for
Joint Intelligence Group action on behalf of the Joint
Intelligence Committee.
(7) After the member agencies of the Joint Intelligence
Committee have had sufficient time to review a draft report,
upon which there are differences of opinion, it may be de-
sirable to arrange a conference of the drafting team with
staff representatives from each agency concerned, with a
view to discussing any tentative staff comments and recom-
mendations on the paper, and eliminating any misinterpreta-
tions or misunderstandings, as well as to develop coordinated
comments and recommendations and, thereby, reduce the time
required to complete the action on the paper. Such con-
ferences may be arranged informally by the team with agency
representatives, or may be proposed in the memorandum trans-
mitting the draft report to the agencies.
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c. Procedure of the Deputy Director and Assistant Directors
(1) A draft report prepared by the Group for Joint Intel-
ligence Committee consideration usually is reviewed and
acted upon by the Deputy Director when the paper is circu-
lated for Committee consideration. He then takes action as
a Committee member and may call upon the Assistant Directors
for their recommendations relative to the paper.
(2) With respect to papers which the Joint Intelligence
Group approves on behalf of the Joint Intelligence Committee,
or circulates as Joint Intelligence Group intrastaff papers,*
the Assistant Directors, after approving the draft paper (or
taking other action) inform the Deputy Director of their
action and request his concurrence or comments prior to pub-
lication and circulation of the paper.
d. Procedure upon receipt of actions by Committee members
(1) As each vote sheet is received from a member of the
Joint Intelligence Committee showing his action upon a draft
report or estimate submitted to the Committee for considera-
tion, a copy will be furnished to the drafting team for note
and such further action as may be necessary.
(2) The team will consider whether a memorandum. or "slant"
should be circulated to the JIC members to advise them of
the action each Committee member has taken on the draft
report and whether such a memorandum (or "slant") should be
circulated upon receipt of each vote, or whether a revised
draft paper should be prepared by the team to incorporate
the proposed amendments.
(3) In some instances the action taken on a paper by the
Committee members will show such differing views that it may
be desirable to place the paper on the agenda for full Com-
mittee consideration. In some instances when it is apparent
that there are differing views it may be preferable to arrangf
a conference of the drafting team with representatives of the
Papers prepared for use within the Joint Staff.
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JIC agencies, as indicated in paragraph 4 b (7) with a view
to reaching agreement on a working level prior to further
formal action by the Joint Intelligence Committee.
5. Procedure of the Photographic and Survey Section
a. Initiation and Assignment of Projects. The Photographic
and Survey Section will be assigned action on directives and
requests of the Joint Intelligence Committee pertinent to its
functions, and on such other matters within its sphere of
responsibility as may be transmitted to it by other service
and nonservice agencies. In addition, it will initiate such
studies and projects as may be required for the performance
of its functions, preparing recommendations or implementing
instructions resulting therefrom, pursuant to the provisions
of paragraph 3, Appendix "B" to J.C.S. 202/69.
b. Section Procedure
(1) The Section will establish its own internal operating
procedure.
(2) The Section will obtain agency contributions to
studies and reports by direct contact of the Section member
charged with the preparation of the study or report, or by
written request to the contributing agency, as dictated by
the nature and scope of the contribution required. Such
written requests will be signed by the senior officer
present.
(3) Instructions or requests in implementation of de-
cisions of the Photographic and Survey Section will be
prepared for the approval of the Deputy Director for
Intelligence and for signature by the Secretary.
(4) Reports in response to directives or requests of
the Joint Intelligence Committee, and reports and recom-
mendations on matters of major policy initiated by the
Photographic and Survey Section will be prepared in draft
and delivered to the Secretary for circulation in the same
manner as prescribed for JIG Team Reports by paragraph 4
b (6) above.
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6. Communications between JIG and other genciesl
a. Formal communications which are to be sent from the
Joint Intelligence Group to other agencies or individuals
ordinarily will be drafted either by the Secretary or by the
responsible members of the Section concerned. When appropriate,
the drafts will be approved by the Deputy Director or by the
Assistant Directors before reproduction in final form. Trans-
mittal of communications and dissemination of copies will be
in accordance with established policies and procedures.
Formal communications will be produced either as a numbered
JICM, JIGM or DDM (Deputy Director's Memorandum) as appropriate.
Informal communications should show the subject, date, and
name of the sender.
b. Communications to CIA relating to, or including mention
of, matters other than items of information or intelligence
will be signed by the Deputy Director for Intelligence.
Formal requests on CIA for major items of intelligence will
be transmitted as JIGM1s and be signed by the Secretary.
Informal requests on CIA for minor items of information or
intelligence may be made by an individual or team of JIG
through the CIA representative on duty with the group.
c. Communications to JIG from individuals and agencies
are first logged in by the Secretariat and then are referred
to the members of JIG immediately concerned, extra copies
being furnished if required. Any original (signed) documents
turned over to members of JIG will be returned to the
Secretariat for file as soon as they have served requirements.
d. A memorandum of record will be made of the gist of
all oral messages or convers6tions which have an important
bearing on matters with which JIG is concerned.
7. Briefing of Joint Chiefs of Staff Papers Stemming from
JIC Reports
a. When a JIC report, prepared by the Intelligence and
Security Section, is reproduced and circulated to the Joint
R
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Chiefs of Staff for considerationn, the team that drafted the
report will prepare a brief of the JCS paper f'or the considera-
tion of the Director, Joint Staff and the Deputy Director for
Intelligence, and for the latter's use in briefing the Chair-
man of the Joint Chiefs of.Staff.
b. When a JIC report, prepared by the Photographic and
Survey Section, is reproduced and circulated to the Joint
Chiefs of Staff for consideration, the Photographic and
Survey Section will prepare a brief of the JCS paper for the
consideration of the Director, Joint Staff and the senior
member of the Photographic and Survey Section, and for the
latter's use in briefing the Chairman of the Joint Chiefs
of Staff. The Deputy Director for Intelligence will be
furnished with two (2) copies of such briefs.
c.. Briefs will be prepared for the purposes indicated and
in the format depicted in the attached memorandum* by the
Director, the Joint Staff dated 10 October 1949 (DM-2O6).
d. The briefs indicated in subparagraphs a and b above
will be prepared as early as possible after circulation of
the JCS paper, and a copy will be furnished the Director,
Joint Staff, in sufficient time for him to study it prior
to the briefing of the Chairman of the Joint Chiefs of Staff.
Appendix hereto
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APPENDIX
DM-206
10 October
MEMORANDUM FOR THE JOINT STAFF:
1. There is attached a form which will be used for the
briefs of reports to the Joint Chiefs of Staff which are
prepared for the Chairman, J?int Chiefs of Staff. DM-197
is rescinded..
2.. The purposes of the brief are to:
a.. Furnish the Chairman, Joint Chiefs of Staff, with
recommendations as to the position he should take with
respect to the report.
b Acquaint him with the report in case he does not
have time to read it or to be briefed orally and, if
possible, prevent his being surprised by unexpected
service views*
c;. Furnish a ready reference to refresh his memory
when the report is being discussed at Joint Chiefs of
Staff meetings.
A. C .. DAVIS
Rear Admiral, USN
Director, The Joint Staff
JIG 28k/2 - 15
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All remarks should be brief, in simple language,
and with minimum numbered references. The brief
must be confined to major features and the key
features of the report should be emphasized,
Total brief should be on one sheet, legal size,.
single spaced.
Briefing Sneet for the Chairman Joint Chiefs of Staff
Joint Chiefs of Staff Meeting' (dat )
Agenda Item No.
J? C C. S.
Subject:
Background
The Current Report
Service Comments
Army
Navy
Air Force
C ommenta
Recommendations
JIG 284/2
Summary of the situation which led to'
the preparation of the current report.
Summary of the current report to
indicate its purpose and major features.
When available, pertinent major deviations
1n'"'i ews o each of the Services from
the views in the report.
When a' ro riate, remarks looking toward
resolving ~any deviations Or supporting the
conclusions of the report.
The position which the Chairman, Joint
Chiefs of Staff should take on. the study,
i.e.: accept it; support the Navy
position; etc..
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