DRAFT REGULATION - 'TRAVEL ITINERARIES AND NOTIFICATION OF CHANGES'

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP67-00134R000200040012-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 16, 2016
• Document Release Date: October 13, 2004
• Sequence Number: 12
• Publication Date: April 16, 1964
• Content Type: MFR

Approved For Release 2004/10/27: CIA-RDP67-00134R200040012-1
SECRET
16 April 1964
MEMORANDUM FOR THE RECORD
SUBJECT: Draft Regulation - "Travel Itineraries and Notification
of Changes"
1. This memorandum is an effort to organize my views on the
draft regulation' and the objections that have been raised to it.
In the course of our survey of personnel security we noted supervisory
deficiencies as the main flaw. An aspect of this was lack of
uniformity in awareness of the supposed whereabouts of an employee
who was absent from duty. We were most struck by a lack of uniform
policy re return travel from overseas by an indirect route. Our
finding and recommendation regarding this indirect travel follows:
IG Finding
The employee returning from. overseas upon completing his
tour often takes annual leave and returns to Headquarters by
an indirect route. There is nothing that can be done to stop
this practice, nor would we want to. The fact remains,
however, that the Agency is out of touch with the employee
over a period of some time--often several weeks. We found
appreciable variation among the policies of the various
Operating Division with regard to control pf private travel
of returnees. The returnee of most concern is the one who
is recalled for cause before completing his tour and is
allowed to return by a circuitous route.
IG Recommendation
That uniform procedures be established and followed for
controlling private foreign travel upon returning from.
overseas assignment--to include a requirement that employees
report in by telephone immediately ppon returning to the States.
2. Our recommendation was limited to return travel by an
indirect route. The proposed regulation addresses itself to all
travel. It goes well beyond the Inspector General's recommendation,
but I don't think we should find fault with it on that score. I
believe a regulation sucYas this is needed. I have set forth below
the points that I think y'ould be covered, together with comment as
to what is already in the regulations. I stress that my comments re
the regulations are not necessarily complete. There might be points
squirreled away in the regs that I have missed.
SECRET
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Management should know the whereabouts of employees who are on leave.
Comment: This originally appeared in the draft but has been
eliminated, presumably by someone in the DD/P. This deletion from
the original draft puzzles me. The requirement already appears in
existing regulations, as is shown by the following quotations:
"Chiefs of Station or Base are responsible for ensuring that
supervisors keep informed of the whereabouts of their employees
who are on leave." "Each employee shall keep
his supervisor informed of hi.* whereabouts while on leave."
The employee should submit an itinerary when leaving his duty point
of origin.
Comment: This requirement already appears in the regulations.
"Supervisors shall obtain the itineraries and dates of travel of
employees under their jurisdiction."
The employee's destination dut point should be notified of his ETA.
Comment: I don't find anything on this in the regulations
although I would think that it would be there.
The traveller should notify appropriate authorities of significant
changes in his itinerary affecting his ETA.
Comment: There already is something in the regulations that
approaches this requirement. "Employees shall inform their supervisors
of any significant changes in their itineraries or dates of travel"
1 -1
Travellers should be told with whom they should communicate, and how,
in event of emergency or significant change in itinerary affecting ETA.
Comment: I find nothing in the regulations on this point.''-
The employee should report his arrival at his destination duty point,
either in person or by telephone.
Comment: Reportedly there is resistance within the DD/P to this
rqquirement. I have little sympathy for the DD/P objection. I agree
that such a step could not prevent a defection, but I believe we
could be held remiss in failing to establish at least the very
minimum sort of a safeguard.
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Action to be taken by appropriate authorities at the destination duty
point if the employee fails to report on schedule.
Comment: I find nothing in the regulations on this point.
3. 1 suspect that the reviewers of 0 draft balk most at
its sheer length. I do too. has broken his draft down into
three dategories of travel: rom headquarters to the field,
(2) from the field to headquarters, and (3) field to field. It
by combining the three, refering merely to "duty point of origin"
and "destination duty point."
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 UNCLASSIFIED COT ENTIAL SECRET
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
o"QTIAL.S
2
? s 4
3
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
%
FOLD HERE TO RETURN TO SENDER
Va4m: NAME, ADDRESS AND PHONE NO.
DATE
~~
I FIED
CONFIDENTIAL
SECRET
FORMINO. 9 pr ; uprd ease - - 000200040012-1
* U.S. GOVERNMENT PRINTING OFFICE : 1961 0-587282
000200040012-1
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1 . Please review the attached proposals and let u.s ha is your
Ii ecutive Dig-ector-Comptroller - 1
a n
Joba
3903 [1r. Jan`--GIiT
Deputy Director for Science and Tech:iolo :r -
Dep'-ity Director for Plans 3
Deputy Director for Intelligence -.1
-nspector General - 1
-Y-Gene-,al Counsel - 1
Direct-or of Personnel (info) - i
Spec _al Support Assistant to the, D'DS' (Info) -
? a e ;
OfE and ,ew
o Provide for
otifieation of Employees Whereabouts
concurrence or cossn nts within five workdays.
response to a regye st from the Insrector General-. Any o sticks may
be. referred to
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 A eal ~FarLFeals~44 q
UNCLASSIFIED CONFIDENTIAL ? r-, SECRET
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
Speck Assistant to the
D-puty Director for Support-
-
2
3
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks : Re Proposed Reins s
I I
We have "viewed the attached draft and hav
one revision + suggest. We prop*** that the
,: offi
ee of ecurit ' should - include +d is plarslls r
in the listing of components
to be notified, to follow the I~,l es of ersexte rl.
have also taken ante of the objections
raised by the Associate General I sel in his
memorandum 23 March 19 : we believe the
mints raised therein are valid and should be take
Ift*ft acconat A6 final drafts
FOLD HERE TO RETURN TO SENDER
ROM: NAME. ADDRESS AND PHONE NO.
DATE
UNCLASSIFIED CONFIDENTIAL
SECRET
h
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FORM NO. /(~ Use previous editions (40)
2-61 237 U.S. GOVERNMENT PRINTING OFFICE :1961 0-587282
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