OUTLINE OF DOCUMENT DIVISION MINICARD PLANNING PARTICIPATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP67-00896R000100080026-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 19, 2016
• Sequence Number: 26
• Content Type: MEMORANDUM FOR

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Approved For Release 2006/10/17: CIA-RDP67-00896R000100080026-7 R46
29 September 1958
MEMORANDUM FOR: Chief, Document Division
SUBJECT . Outline of Document Division Minicard Planning
Participation
1. Assumptions. The Intellofax System must be continued
during the Minicard pilot project. This requires that:
a. Minicard and Intellofax processing of documents
be mutually consistent and that variations for
one or the other occur when equipment for each
is different.
b. Minicard. coding form be designed to permit greatest
ease in conversion to Intellofax.
2. Systems Development. It is intended to develop an outline
of the system of documentation for Minicard processing and coding which
will result in the following manuals or portions of manuals.
a. Document flow and handling from receipt in the mail
room up to machine operations--batch sequence /
relationships.
b. Coding of approved Minicard form--procedural.
c. Coding of phrases--intellectual.
d. Codes to be used in pilot project: new area codes, /
modifiers, security classification and restrictions,
and others.
3. Questions for Experiment. There are some questions for
which tentative answers will be discovered only after experimenting
with actual test operations even prior to the pilot project main
operations. For example:
a. To what extent will phrase coding affect the
screening operation and established nodex policies
and standards and established nodex dissemination
policies and practices?
-sM
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 Approved For Release 2006/10/17: CIA-RDP67-00896R000100080026-7
CONFIDE TI P
b. How will automatic dissemination, later to be
tested, affect information selection criteria?
c. What types of retrieval question will the Minicard
Selector permit to fulfill information requests?
How complex, how detailed, and with what degree
of selectivity of coded elements? The requirements
and desires of research analysts, both as to form
and content, will guide those tests. The results
will be evaluated for their bearing on coding
concepts and practices.
d. What are the problems of clear text coding of
names of individuals, organizations, industrial
installations, and geographic locations? After
the problems have been identified, the Registers
will be consulted for advice, and their proposals
will be tested.
4. Personnel Assignment. It is requested that two highly
competent document analysts be assigned to the Automation Development
Group immediately so that the deadline of 15 December 1956 may be met
for completing the systems planning. The analysts will be given
background on the Minicard concept and equipment, Air Force procedures
and techniques, and the OCR project. They will then be assigned specific
tasks based upon the questions suggested above.
25X1
Automation Development Group
CONFI E TI
Approved For Release 2006/10/17: CIA-RDP67-00896R000100080026-7