NUMBERING SYSTEM FOR STATE DEPARTMENT DESPATCHES AND NON-DESPATCH REPORTS

Document Type:

CREST

Collection:

General CIA Records

Document Number (FOIA) /ESDN (CREST):

CIA-RDP67-00896R000100110067-9

Release Decision:

RIPPUB

Original Classification:

Document Page Count:

Document Creation Date:

December 12, 2016

Document Release Date:

July 24, 2000

Sequence Number:

Case Number:

Publication Date:

June 8, 1961

Content Type:

File:

Attachment	Size
CIA-RDP67-00896R000100110067-9.pdf	321.17 KB

Body:

-Ile Approved For Rgl%se 20@B /B9e.-ah4l-MPU? 96RBA(Lr100110067-9 *Mow, 140 8 June 1961 MEMORANDUM FOR: Document Division L Lbrary Machine Division SUBJECT : Numbering Systttim for State Department Despatches and Non-Despatch Reports 1. Effective 12 June 1961, the Document Division will assign too State Department despatches a new seven digit contra number which serves as both a control number and report number. Th,- new system approved by the AD/CR will permit machine sorting of Izbrary source cards and control of documents for the` Document ])ivisica. This will, also eliminate the use of Batch Control Sheets. 2. The proposed scheme of digit assignment I)r State Department despatches is attached. The letter M with the post locator will be written Immediately preceding the despatch number on the proces,,ing copy of the despatch. The seven digit number will continue to appear in the same position on the Intellofax and Aperture cards. 3. The Library will continue to file source cials by post and within post by date. The aperture card will be changed to this arrar4ze- went . 4. The assignment of post locators for new post, will be controlled by the Chief, Control Branch, Document Divisior:. c. Document Division will. assign a serialized amber in the M,800,000 block to those State Department reports, other tltn despatches, currently assigned a 4,000,000 number. State Dept. declassification & release instructions on file .chmeiit: .As stated above. Approved For Release 2001/08/30 : CIA-RDP67-00896R000100110067-9 .F-0-R 0-F F.-I-C-i-A-?L U-S-E 0-N-:L-Y Approved For Release 2001/08/30 : CIA-RDP67-00896R000100110067-9 %WIr vow 12 June 1961 Fro seed Scheme of RI Sit Assi nt for State Des tches 3.. Source (Department of State) 1st position: M A new seven position series ccagpased of the letter K followed by six digits is proposed for State Department despatches. Since the letter M machine sorts with the digit 4, there is in machine effect no change in the series. The eye, however, can readily distinguish between the old 4 million series and the new M series. Two groups of post locator numbers are needed. Assignment of post locators is determined by alphabetical arrangement by country and within country by post. 2nd and 3rd digits For posts commonly preparing wore than one thousand despatches per year, assign a constant tiro digit number as a symbol for the location; e.g., London 12 Paris 09; Bonn 10. There are cur- 'P rentr.y 25 posts in this class; the notation allows space for 30. b. 2nd, 3rd and 4th digits For posts commonly preparing fever than 1,000 despatches per year, assign a constant 3 digit number as a symbol for location, e.g., Sao Paulo 340J Berlin 455; Belgrade 710. 3. Despatch number. 4th - 7th; digits: 5th - 7th digits: These digits may be used to record the despatch numbers. Four digits are allowed for major posts, three digits for posts with fewer than one thousand despatches per year. Post Source Locator Despatch Number Digits 2 4 5 6 7 M 0 1 0 0 0 1 H 2 9 0 0 0 1 M 3 0 1 M 7 9 9 0 0 1 0 0 1 Approved For Release 2001/08/30 : CIA-RDP67-00896R000100110067-9 F-04 O-F-F-I-C-I-A-L U-8-E 0-N-L-Y Approved For Release 2001/08/30 : CIA-RDP67-00896R000100110067-9 F-0-R O-j?-F-I C-I-A-L U-S E Q-N-L-Y Me aperture file will be at rid by post and within post by date- Hots the control nu ; er and the date are interpreted on the aperture card. Guide cards which identify the lnnator and Year can be inserted, similar to those now in the aperture file to guide searchers to the first four digits. For :znle behind guide card 12 ''1ondc*) 1961, the first aperture card is M 120001, July 1961, eol1owed by all despatches from London until the last dated June 1962. the next guide card will be mrksd 12 (London) 1962. Approved-Fa ReleaaM f,QIW,LCI$:*Df 67j)0#ajG 1000100110067-9 STATE POST LOCATOR NUMBERS POST Approved For Re ease 2001/09/30 : - DP67-00896R000100110067-9 LOCATOR '40"COUNTRY POST l4w LOCATOR COUNTRY ABIDJAN IVORY COAST DUBLIN 9 IRELAND 5 ACCRA GHANA DURBAN 4463 69 UNION OF SOUTH AFRICA ADDIS ABABA 4344 ETHIOPIA L)USSELDORF 9 GERMANY 7 ADELAIDE 309 AUSTRALIA EDINBURGH SCOTLAND 54 ADEN 301 ADEN EDMONTON 3. CANADA ALEPPO 671 SYRIA ELISABETHVI..LE 396 CONGO REPUBLIC ALEXANDRIA 426 EGYPT FLORENCE 510 ITALY ALGIERS 305 ALGERIA FORT LAMY 374 CHAO REPUBLIC ALMIRANTE PANAMA FORT-DE-FRANCE 560 MARTINIQUE AMMAN 530 JORDAN FRANKFURT GERMANY AMSTERDAM NETHERLANDS FREETOWN 6r7 SIERRA LEONE ANKARA 683 TURKEY FUKUOKA 523 JAPAN ANTAFAGASTA CHILE FUNCHAL 63 1 PORTUGAL ANTILLA 405 CUBA GENEVA 668 SWITZERLAND ANTWERP 321 BELGIUM GENOA 511 ITALY AREQUIPA 621 PERU GEORGETOWN 342 BRITISH GUIANA ARICA 377 CHILE GLASGOW 644 SCOTLANC ARUBA 592 NETH ANTILLES GOLFITO 400 COSTA RICA ASMARA 4432 ERITREA GOTEBORG 664 SWEDEN ASUNCION 619 PARAGUAY GUADALAJARA MEXICO 4* ATHENS It GREECE GUATEMALA CITY 3 GUATEMALA AUCKLAND 595 NEW ZEALAND GUAYAQUIL 423 ECUADOR. BAGHDAD 15 IRAQ HABANA 07 CUBA BAMAKIO 556 MALI HAGUE, THE 19 NETHERLANDS BANGKOK 6T 5 THAILAND HAIFA 507 ISRAEL BANGU I CENTRAL AFRICA REP HALIFAX 4 CANADA 3 BARBADOS 3 46 BRIT WEST INDIES HAMBURG 3 59 GERMANY BARCELONA 652 SPAIN HAMILTON 32 BERMUDA BARRANQUILLO 387 COLOMBIA HANOI VIETNAM NORTH BASEL 666 SWITZERLAND HELSINKI 37 FINLAND BASRA 501 IRAQ HONG KONG 484 HONG KONG BEIRA 581 MOZAMBIQUE HUE 705 VIETNAM SOUTH BEIRUT 540 LEBANON ILO 622 PERU BELEM 330 BRAZIL I3FAHAN IRAN BELFAST 503 IRELAND NORTHERN ISKENDERUN 6814 TURKEY BELGRADE 710 YUGOSLAVIA ISTANBUL 685 TURKEY BELIZE 344 BRIT HONDURAS IZMIR 686 TURKEY BELO HORIZONTE BRAZIL JERUSALEM PALESTINE 3 BENGHAZI LIBYA JIDDA 64 1 SAUDI ARABIA BERLIN 692 UNION OF SOUTH AFRICA BERN 66T SWITZERLAND KABUL 303 AFGHANISTAN B I LBAO 653 SPAIN KADUNA NIGERIA BIRMINGHAM 467 GREAT BRITAIN KAMPALA UGANDA BOGOTA 3 COLOMBIA KARACHI 20 PAKISTAN BOMBAY 489 INDIA KATMANDU 586 NEPAL BONN to GERMAN FED KHARTOUM 660 SUDAN BORDEAUX 14442 FRANCE KHORRAMSHAHR 496 IRAN BRASILIA 332 BRAZIL KINGSTON 521 JAMA I CA BRAZZAVILLE 393 CONGO REP KOBE-OSAKA 524 JAPAN BREMEN 4456 GERMANY KUALA LUMPUR 553 MALAYA BRISBANE 311 AUSTRALIA KUWAIT KUWAIT r 4 BRUSSELS 02 BELGIUM LA CEIBA HONDURAS BUCHAREST 6.37 RUMAN I A LA GUA I RA 00 VENEZUELA BUDAPEST 4 HUNGARY LA PAZ 36 BOLIVIA 4 BUENAVENTURA 389 COLOMBIA LA ROMANA DOMINICAN RE P2UBL I C BUENOS AIRES 00 ARGENTINA LAGOS 604 NIGERIA FED CAIRO 08 EGYPT LAHORE 609 PAKISTAN CALCUTTA 490 INDIA LE HAVRE 443 FRANCE CALGARY 357 CANADA LEOPOLDVILLE 397 CONGO REPUBLIC CALI 390 COLOMBIA LIBREVILLE 453 GABON REPUBLIC CAMAGUEY 4o6 CUBA LIMA 623 PERU CANBERRA 312 AUSTRALIA LISBON PORTUGAL CAP HAITIEN 477 HAITI LIVERPOOL 468 GREAT BRITAIN CAPETOWN 690 UNION OF S AFRICA LONE 678 TOGO REPUBLIC CARACAS 23 VENEZUELA LONDON 12 GREAT BRITAIN CARDIFF 708 WALES LOURENCO MARQUES 582 MOZAMB I QUE CASABLANCA 577 MOROCCO LUANDA 307 ANGOLA CEBU 625 PHILIPPINES LUXEMBOURG 9 LUXEMBOURG M CHIENGMAI CHRISTCHURCH 596 NEW ZEALAND MADRAS FRANCE 491 INDIA CIUDAD JUAREZ 5b4 MEXICO MADRID 654 SPAIN CIUDAD TRUJILLO 419 DOMINICAN REPUBLIC MALAGA 655 SPAIN COCHABAMBA 325 BOLIVIA MANAGUA 599 NICARAGUA COLOMBO 05 CEYLON MANAUS 3 BRAZIL CONAKRY 475 GUINEA REPUBLIC MANCHESTER 4470 GREAT BRITAIN CONCEPCION 378 CHILE MANDALAY 350 BURMA COPENHAGEN 417 DENMARK MANILA 626 PHILIPPINES CORK 504 IRELAND MARACAIBO Tot VENEZUELA COTONOW 414 DAHOMEY REPUBLIC MARSEILLE 445 FRANCE CURACAO 593 NETHERLANDS ANTILLES MARTINIQUE 450 FRENCH WEST INDIES CURITIBA 333 BRAZIL MATAMORAS 66 MEXICO DACCA MDAN MEDAN 492 INDONESIA DAKAR 645 SENEGAL REPUBLIC MEDELLIN 391 COLOMBIA DAMASCUS 672 SYRIA MELBOURNE 313 AUSTRALIA DAR-ES-SALAAM 673 TANGANYIKA 67 MEXICO DHAHRAN 6410 SAUDI ARABIA MESHED 497 IRAN DJAKARTA 14 4 'SIA MX I CI MI:X4CCs Approved Fore ease 2001/08/30: CIA-RDP67-00896R00010 0067-9 Approved Foc(ease 2001/08/30 CIA-RDP67-008966 00100110067-9 LOCATOR COUNTRY POST LOCATOR COUNTRY MEXICO D. F. 18 MEX I CO SUVA 436 FIJI ISLANDS MILAN 5 2 ITALY SYDNEY 15 AUSTRALIA MOGADISC10 1 6 SOMALI REPUBLIC TABRIZ IRAN MONROVIA LIBERIA TAIPEI FORMOSA MONTE CARLO 576 MONACO TAIZ 709 YEMEN MONTERREY 569 MEXICO TAMP I CO 573 MEXICO MONTEVIDEO 22 URUGUAY TANANARIVE 551 MALAGASY REPUBLIC MONTREAL CANADA TANGIER MOROCCO MOSCOW USSR TEGUC I GALPA HONDURAS t.WNICH 1460 GERMANY TEHRAN 499 IRAN MURREE 61o PAKISTAN TEL AVIV 569 ISRAEL MUSCAT 584 MUSCAT & TENERIFE 33 CANARY ISLANDS NAGOYA 525 JAPAN THESSALONICA GREECE NAHA OKINAWA 526 JAPAN TIENTSIN 3 CHINA NAIROBI 532 KENYA TIJUANA 5711 MEXICO NAPLES 513 ITALY TOKYO JAPAN NASSAU 320 BAHAMAS TORONTO 3 614 CANADA NEW DELHI 13 INDIA TRIESTE 515 ITALY NEW YORK 29 USUN TRIPOLI 545 LIBYA NIAMEY 601 NIGER REPUBLIC TUNIS 681 TUNISIA NICE 4" FRANCE TURIN 516 ITALY NICOSIA 14IO CYPRUS USUMBURA 65 RUANDU URUNDI NOGALES 570 MEXICO VADUZ 7 LIECHTENSTIN NOUSKCHATT 562 : URITANIA VALENCIA SPAIN NUEVO LAREDO 571 MEXICO VALLETTA MALTA OPORTO 633 PORTUGAL VALPARAISO 380 CHILE OSLO 606 NORWAY VANCOUVER 365 CANADA OTTAWA 014 CANADA VENICE 517 ITALY OUAGADOUGON 696 UPPER VOLTA VERA CRUZ 575 MEXICO PALERMO 514 ITALY VIENNA 01 AUSTRIA PANAMA CITY PANAMA VIENTIANE 538 LAOS PARAMARIBO 662 SURINAM VIGO 658 SPAIN PARIS 09 FRANCE WARSAW 629 POLAND PEIPING 382 CHINA WELLINGTON 597 NEW ZEALAND PENANG MALAYA WINDSOR 366 CANADA PERTH 314 AUSTRALIA WINNIPEG 367 CANADA PESHAWAR 61I PAKISTAN YAOUNDE 335 CAMEROUN REPUBLIC PHNOM PENH 353 CAMBODIA YOKOHAMA 528 JAPAN PIEDRAS NEGRAS 572 MEXICO ZAGREB (12 YUGOSLAVIA PONTA DELGADA 19 AZORES ZURICH 669 SWITZERLAND PORT AU PRINCE 4 7 8 HAITI PORT ELIZABETH 6 UNION OF SOUTH AFRICA PORT LIMON 140 COSTA RICA PORT OF SPAIN 68o TRINIDAD PORT SAID 1428 EGYPT PORTO ALEGRE PORTO NOVO J35 BRAZIL DAHOMEY POZNAN 628 POLAND PRAGUE 1112 CZECHOSLOVAKIA .PRETORIA 694 UNION OF SOUTH AFRICA PUERTO ARMUELLES 617 PANAMA PUERTO LA CRUZ 702 VENEZUELA PUERTO LIBERTADOR 421 DOMINICAN REPUBLIC $ PUNTARENAS QUEBEC 02 61 COSTA RICA CANADA QUITO 3 24 ECUADOR RABAT 578 MOROCCO RANGOON RECIFE PERNAMBUCO REYKJAVIK 351 SURMA BRAZIL ICELAND RIO DE JANEIRO 03 BRAZIL ROME 16 ITALY ROTTERDAM 590 NETHERLANDS SAGUA LA GRANDE 40 7 CUBA SAIGON 706 VIETNAM SOUTH SAINT JOHN 362 CANADA SALISBURY `3 d ~ CENTRAL AFRICAN FED SALVADOR BAHIA 337 BRAZIL SALZBURG 317 AUSTR I A SAN JOSE 03 COSTA RICA SAN MARINO 639 SAN MARINO SAN PEDRO SULA 481 HONDURAS SAN SALVADOR $30 EL SALVADOR SANTIAGO 06 CHILE SANTIAGO DE CUBA 1408 CUBA SANTOS 338 BRAZIL SAO LUIS 339 BRAZIL SAO PAULO 340 BRAZIL SAPPORA 527 JAPAN SARAJEVO 711 YUGOSLAVIA SEOUL SEVILLE SINGAPORE SOFIA 5314 77 8 KOREA SPAIN SINGAPORE BULGARIA SOUTHHAMPTON 1 GREAT BRITAIN ST. JOHNS 363 CANADA STOCKHOLM STRASBOURG rovecr`NCtelease 2001/08/30 STUTTGART 1461 GERMANY SURABAYA 493 INDONESIA

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NUMBERING SYSTEM FOR STATE DEPARTMENT DESPATCHES AND NON-DESPATCH REPORTS