PROCUREMENT SUBCOMMITTEE OF THE ADVISORY COMMITTEE ON FOREIGN LANGUAGE PUBLICATIONS PUBLICATIONS PROCUREMENT IN THE FAR EAST

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP68-00069A000200020019-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 27
• Document Creation Date: November 9, 2016
• Document Release Date: January 8, 1999
• Sequence Number: 19
• Publication Date: December 9, 1954
• Content Type: REPORT

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PSC=D-10
9 Dec 1954
PROCUREMENT SUBCOMMITTEE OF THE ADVISORY COMMITTEE
ON
FOREIGN LANGUAGE PUBLICATIONS
PUBLICATIONS PROCUREMENT IN THE FAR EAST
Report of a eurvey made between 21 October 1954
and 21 November 1954 by the Chairman of the Procurement
25X1A9a Subcommittee and visiting
Tokyo, Seoul, Hong Kong, and Saigon?
Pscp.lo
9 Dec 1954
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PUBLICATIONS PROCUREMENT IN THE FAR EAST
Report of a survey made between 21 October 1954
25X1A9a and 21 November 1954 by of the
25X1A9a visiting Tokyo, Seoul, Heng Kong, and Saigon
25X1A6a
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25X1A6a
CONTENTS
Conclusions 0 0 0?00000??0000006609 1
Recommendations 06?.00. ?clf 41000000000 2
Introduction 0 0 . ?? 0 0 00 0 0 .. .0 0 00 e ? 3
Japane.???????-????????? ?....? 4
Publishing and Bookselling in Japan 0000000 14
Organization for publications procurement 0 0 0 o 14
American Embasay 0 9000000000000000 14
. ?000000?0?0000?0000 e a . 5
Army
? 6
?
? ?00?6?90??0000 OO
Air_ Force 0 0 0 ? o ?
? 0 0 ? ? ? o ? ? ? 0 090 6
Coordination 00.0 0.0.00,000 0 0 0 ? ? 6
Problems and At tion taken or recommended . ? 0 ? 7
Notes 0 .. 0 0 0 0 00 0 ? 0 0 0 ? ? 0 .? . . . 10
Korea Q 0 0 00600000,000??0000000 12
American Embasey 0. 0 ? ? . 0 .... 0 ? o 0 0 12
CCRAFE, and 0-2, 8th Army . . 00 0 12
O0000
Hong Kong ????0??????? *ewe* * 00 14
American Consulate 0 0 . . . . . 0 ...... 90 14
Coordination 14
.. .. ? * 00
O00.0?0?0
Notes .0060 ?dtee ?00000606 o 0 0 o 114
Problems and Action taken or recommended ? . 0 . 0 15
Press Monitoring Unit 0 . . . ? 0 0 0 e???00 18
Union Research Institute . ? . 000 0 0 de0 a a* 20
Vietnam . ? ? 0 0 0 ........ 0 0 ? ? 0 22
American Ernbastsy 0 ? ? to9 o o *op ?030oo ? 22
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ? 0 0 ? 23
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615119111110,
CONCLUSIONS
1. Availability of Chinese Communist publications in Japan is
greater than previously known. Exploitation of this market to its
full potential will depend entirely on availability of personnel to
do it.
2. Availability of Chinese Communist publications in Hong Kong
is good, but they are expensive as getting them in to Hong Kong is
primarily a smuggling operation. 25X1A6a
Consulate-General needs one additional officer and at least one
clerical to handle the work properly.
3. Possibilities of obtaining North Korean publications in Tokyo
are promising, but a full-time publications procurement officer in
Tokyo is required to follow-up on this project and to maintain the
program on Chinese and Japanese publications.
4. Coordination of procurement activities of all U.S. Government
agencies in Japan and in Hong Kong is essential. Although initial steps
have been taken by establishing procurement committees, vigorous and
continuous leadership will be necessary for full implementation of the
program.
5. The Embassy at Saigon has very limited procurement capabilities0
is in the best position to handle the program n s area.
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RECOMMENUTIONS
1. In view of the relatively low priority aseigned to this program in the
staffing of the Foreign Service, and in view of the special capabilities
25X1C4d personnel in this field, it is recommended that:
25X1C4d
25X1C4d
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25X1C4d
%rod
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2.
25X1C4d
Publication by Officer slots be filed personnel
necessary clerical support.
b.
CO
d. the Foreign
Service Officer now performing these duties, thus making him
available for reassignment as an Interrogations Officer for
which he was specially trained.
e. The responsibility for publications procurement 25X1A7b
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INTRODUCTION
In furtherance of the mission assigned to the DCI by NSCID-.16 to
coordinate the procurement of foreign language publications, a survey trip
to the Far East was made during the period 21 October--21 NoveMber, 1954.
The trip was made by the following CIA personnel, traveling as re resenta-
25X1C4d tivee of the
25X1A9aDeputy CIA Librarian and Chairman,
RiLcureent Subcomnittee, MUD-16
25X1A9a ? Chief, Acquisition Section, Foreign
Branch, CIA Library
In implementation of an agreement between the DCI and the Special
Assistant, Intelligence, Department of State, the Foreign Branch, CIA Li?
:25)0 C4a brary (IAD/FP) serves as the
25X1C4a in matters of centralized procurement and distribution
of foreign language publications through Foreign Service channels; therefore
the mission of the survey team included a study of procedures, capabilities
and problems of the posts visited as far as they concerned procurement and
processing of publications,. In addition, under the general responsibilities
25X1A6a for IAC ceordination? appropriate Army, Air, were visited.
Of the 31 days covered by the trip, 10 days were spent in Tokio, 1 day
in Seoul, 10 days in Hong Kong 2 days in Saigon, and the remaining 8 days
in travel.
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JAPAN
Publishing and Bookselling in Japan
Major publishers in Japan are concentrated in the Tokyo area and
include the national government and its various ministries, private or ineti.,
tutiopal research institutes, commercial Organizations, and various groups
of foreign nationals; however,publications of use to U.S, government
25X6A agenciee are published Bookselling
and the publications distribution system are scattered among hundreds of
small shops, none of which carry comprehensive collections e'en new pub-
lications.
Procurement problems are complicated by this decentralized distribution
system and successful procurement requires the development of many contacts
and travel to the places where publications desired can be obtained. Some
examples will serve to illustrate this point: (a)
25X6A these are not
25X6A
earch institutes in general do not place their studies on open sale,
%111 but distribute them to members of the institute on an annual membership fee
basis; (c) Korean nationals living in Japan publishnewspapers in their On
language, but these are usually for sale otAy at newsstands Or railway
stations in areas of Korean residential concentration; and (d) Communist
literature is sold on the streets sub rose by mobile peddlers.
Organization for Publications Procurement in Japan
American government agencies engaged in publications procurement in
25X1A9a Japan include the Army, the Air Force, the Embassy The concentra-
tion is on publications from Communist China or. concerning Communist China,
but important Japanese publications are also obtained.
American Etbassy, Tokyo
In SepteMber, 1954, Mr. Charles Ferguson was assigned to the Embassy
as fu-time Map /Id Publications Procurement Officer. Prior to his arrival
procurement was handled on a specific order basis only by the Embassy LitA
brarianit Mrs. Yamamoto and by General Services. In the short time he has
been there, Mr. Ferguson has deterdined that Tokyo is a fertile field for
procurement of Chinese publications and has developed a number of valuable
contacts. His working relationships with the Army and the Air Force are
25X1A6a excellent* With the
eiceptiOnknowledge or either Japanese or Chinese language,
he is admirably equipped by education, experience, temperament, and initia-
44411 tive to perform this function in a superior manner. His language deficiency
can be compensated for' withlocal assistance,
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Mt. Ferguson has made arrangements with several Tokyo bookstores to
provide him with lists of available publications and to bring in on approval
all new publications which might be of interest* In addition, he obtains
sample copies of all new periodicals for transmission to Washington where
they may be brought to the attention of research offices and subscriptions
placed if desired.
The PPOIs position in the Embassy is somewhat difficult as the function
has a my low prioritor in the total picture of Embassy activitg., The at-
titude seems to be that anything not political or economic is "peripheral"
and collection of information and publications on China is not particularly
important to the Tokyo Embassy. However, it is believed that this attitude
can be changed as the PPO is able to demonstrate that his activity can pro-
vide benefits and assistance to Embassy personnel as well as to Washington.
In addition to requirements for Chinese publications, the team briefed
PPO on the need for North Korean newspapers and periodicals* He will ex-
plore his sources for such items and forward them if obtainable.
0-2, AWE, and its subordinate organisations, the 500th Military
Intelligence Group, and CIC, have the responsibility for procurement and
processing of publications for the Amy. Their efforts have been seriously
affected during the past year by personnel reductions and by a lack of funds
for purchase of publications. Some slight improvement in the funds eitua-
tion has taken place recently with an allocation of Yen 15,000 ($42.00) per
month for Chinese publications, but there seem to be no prospects for bet.
torment of the personnel situation.
Exploitation efforts of 500th NIG are at present limited to four
programs:
(a)
(b)
(a)
(d)
A continuing translation of Tairuku Mondai
Affairs)
Translation of Peoples Daily (Peking)
Spot translations on request for local use
dissemination of these translations.")
Support of NIS studies
(Asiatic Mainland
(There is no outside
The 500th MIG has a list of 60 Chinese mainland periodicals and news-
papers they are trying to get, but only 4 or 5 have been obtained. PPO will
be kept informed of progress and may be in a position to assist in procurement*
Psychological Warfare Section, AFFE, wants Chinese publications but has
not obtained many* They depend on 500th MIG primarily. Arrangements were
made for Pay War to examine copies of the PPOis transmittal lists and in ex-
change Pay War will keep PPO informed of their receipts.
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CIA
Air Force
The 6002d AISG has recently discontinued reporting results of their
exploitation of open literature on ICI?, Treasure Island, or China Project
forms,, All reporting is now done on the regular Air Intelligence IR re?
producible form?
Col, Cook reported that their receipts of Chinese newspapers were
"pretty good" and of Chinese periodicals "spotty". The Survey Team examined
Kardex records of receipts and found that they were recelving very little
more recent than those received in Washington. Arrangements were made for
PPO9 Tokyoe to receive accessions lists and pass them on to Washington.
Ary issues received by 6002d and not received in Washington will be filmed
on request?
Coordination
Meetings were held by the survey team with appropriate members of the
Lew installations representing 0-2? AFFE5, Military Branch, Psychological
Warfare, Security Group, and the 500th Military Intelligence Group; with
the Commanding Officer, 6002d Air Intelligence Service Group and members of
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his staff; The PPO was present at all these
meetings, except one. In each case, the Washington organization under
N5CID-16 was explained and the publications requirements of IAC agencies
discussed, In all cases, there was complete willingness to cooperate on
the part of all concerned.
In an area such as Tokyo with a number of different agencies engaged
in procurement for U.S. intelligence, there is bound to be some overlapping,
some duplication, and even some competition for the hard-to-get items. In
order to make the most efficient use of personnel, and to use the most ef-
fective procurement channels, and to avoid competition, arrangements were
made to establish a clearing house for information concerning publications
procurement in the office of the PPO. All Army, Air, andi===. 25X1A6a
furnish the PPO with lists of publications they acquire arW-th(110vrill
furnish them with copies of his transmittal lista to Washington. In addi-
tion, the PPO plans to publish a consolidated accessions list for the
Tokyo area.
The following paragraphs indicate problems in Japan and action taken
or to be taken to solve them.
Problems
Personnel, The PPP, who is
also regional Map Procurement
Officer for Southeast Asia,
is scheduled to leave Tokyo
in January for a 4pamonths
tour on a map procurement mis-
sion. There is no one to
carry on his PPO work in
Tokyo during this absence and
arrangements made for him to
serve as a center of informa-
tion and a procurement coordi-
nator g_A;Wo_VALholNolts
State, in 25X1A6a
Tokyo will probably break down,
Action
1, Foreign Branch, CIA Library,
will survey Washington interest
in such publications and prepare
necessary collection and travel
instructions,
20 (See lotion recommendation 50 25X1A6a
under It is suggested
for consideration that 25X1A9a
serve as PPO in Tokyo during ab-
sence of p then pro.6. 25X1A9a
ceed to for his permanent
assignment, 25X1A6a
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maiNINNIED
3. Exchange program. PPO has
arranged to receive any de-
sired Japanese government
publication free from the
Diet Library in exchange for
U.S. publications specifically
requested. The one request
the Diet Library made was for
the New York Times by airmail.
Coordination of
Due to shortage of personnel
the PPO cannot perform& break-
down of his shipments to more
than one addressee in Washington.
If the program is to be =Mess-
feg a combined subscription
list for all Washington agencies
is required, rather than indi-
vidual instructions from a num-
ber of agencies. Single fund
would be highly desirable with
all accounting by agencies
done in Washington.
Security Classification of
Instructions. As many local
employees both in Embassy and
in G-2, AFFE, are not cleared
to handle classified materials,
instructions and collection
guides which are classified are
very difficult to use, e.g.,
ORR's publication "Comprehensive
Economic Requirements on China"
which is Secret. Could such
items be published with only
cover and Introduction classified?
These could then be removed and
the originator not identified and
could be placed in the hands of
people who might be able to assist
the program*
30 agreed to have the New 25X1 A9a
York Times sent to the PPO by
-14,aiFiario use in this exchange
program with the Diet Library
and instructed IAD/FP to have it
done; however on return to Wash,-
ingto% he learned that State
Department regulations prevent
more than the copy now being sent
to the Ambassador from going by
airpouch. Alternative methods
are being investigated as it is
belieVed the publications received
will more than justify the air-
pouch costs.
4. It is too late in the year to
accomplish this for 1955 subscrip-
tions; however, IAD/FP will attempt
to set up procedures for next year
Which will ensure that all periodi-
cal and newspaper subscriptions
for State, CIA, NSA, and other co-
operating agencies will be submitted
in consolidated form to the field
with delivery instructions to IAD/FP
for subsequent Washington distribu-
tion..
5. Refer to ORR for comment.
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6, Procurement of Publications of 6.
Research Institutes, In general,
organizations such as China Re-
search Institute, distribute
their publications only to mem
-
bears, They are not for sale
to the general public,
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Authorized PPO to pay for one of
his bookstore contacts to become
a member of any of these institutes
when that is the only effective
my to obtain desirable publications,
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Notes:
1. A number of publications concerning problems and effects of A-bomb and
H-bomb are being published in Japan. PPO was instructed to buy them
and forward for 051 use?
20 The local employee recently authorised to assist the PPO has been hired
and clearance is underway0 He is expected to be on du4r early in Deems-
25X1A5a1 ber 0 His name
and he is fluent in Japanese and Chinese, fair
in English. He should be of considerable assistance to the PPO in re-
lieving him of some clerical activity, acting as interpreters and doing
some bookstore scouting? He will not be able to handle any classified
matters?
25X1A6a
The Diet Library will furnish the PPO copies of its accession lists on
a regular basis. These lists will include about 80% of the books pub-
'lobed in Japan? Deposit laws require all publishers to send copies of
their books to the Diet Library but there is no strict compliance. The
lists are fairly complete for Tokyo publications but not so good for
provincial. The lista will be forwarded to Washington?
4. PPO has no problems with accounting for funds? He has an arrangement
whereby he has only to stamp invoices with the proper accounts take the
invoice to the Disbursing Officer, receive the moneys and pay the dealer
in cash. The Disbursing Officer handles all details of preparing neces-
sary vouchers and financial reports?
5. PPO is having one of his contacts prepare a current list of all Japanese
shops which handle Communist Literature? This list will be forwarded
to Washington.
PPO was instructed to buy two copies of all the new dictionaries
published in Japan regardless o language?
Although not related to publications procurement, the survey team was
requested to obtain Information on several other activities in Tokyo.
Following are answers to questions asked during briefing sessions prior
to the trip:
a, (ORR) Responsibility for physical geography terrain analysis
was transferred to the Engineers I March 1954, but program-
ming is still under G-20 0-2, AWE, has final responsibility
for theater level studies on all cultural features. The old
terrain atuctr ororamwill be concluded with publications on
now in press. The terrain studies
series will be succeeded by a new series called Area Intelli-
gence Studies, the first of which is due for production early
25X6A
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in 1955, The series will contain intensive studies of
critical areae for which the Far East Command has re-
sponsibility and will be a joint effort with 0-2 writing
the basic study, Engineers providing terrain analysis
annex, and Air and Navy writing annexes appropriate to
their responeibilitiee? The first priority in this new
aeries is North Korea. with Dairen-Mukden-Antung area
following,
b, (ORR) 6002d AISG has limited microfilm facilities, but
is milling to film books in the Chinese Research Unit
which are not available in Washington:, provided attempts
to obtain actual copies are unsuccessful?
co (ORR) Col. Goerder will follow-up on RD-C-897 and wants
information copies of all future requirements placed on
military agencies concerning Far Easto
d, (ORR) Information on "Compilation Committee" and the
military geology picture in general can be obtained from
Donald Dow, USGS.
e4 (ORR) evaluations of 6002d holdings on USSR and Manchuria
not completed, Have over 5,000 books and not enough staff;
however, Cole Cook will forward accession lista and will
evaluate any of the titles listed on request,
f. (URR) Cca, Cook reports that the appraisals" which
Paul Icke desired to release to other IAC agencies were
published on 20 July 19514 as 6004th ABS IR,-.738-54 and
presumably received IAC distribution.
go IR PPO Tokyo. is arranging with 4 contact in
25X1A5a1 to obtain Soviet industrial brochures,
catalogs, and photographs of the Soviet exposition in
Peking next Spring.
(IR) Duplication in ICF reports prepared by 6002d AISG
and 500th MEG unavoidable as both used same basic data,
Army does field collation and Air Force doesnIto Air Force
want over basic data after use by Army to pick up items of
specific Air Force interest.
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KOREA
The major purpose of the trip to Seoul was to investigate the possibiliis,
of obtaining North Korean newspapers and periodicals which have been generally
unavailable to Washington agencies since 1950.
American Embassy
The ad hoc PPO in Seoul has been unable to do much in the way of publi-
cation procurement of any kind due to the press of his primary duties as
Economic Officer. Infect, no one in the EMbasey seems to have time to
handle anything except so-called "frantic" projects. The number of person-
nel is completely inadequate for the job, but cannot be increased as there
are no available living acmmoodations. The lack of linguistic capabilities
restricts the effectiveness of the staff in many lova* There are no American
personnel in the Eebassy who read or speak Korean.
Mr. Gordon Tullock, ad-hoc PPO, will be reassigned to Washington in
January. The Embalm should be asked to appoint a replacement*
The administrative staff handles the procurement of South Korean publi-
cations on a specific request teats and apparently has no difficulty obtain-
ing them. There is no responsibility and very little interest in the Embassy
in procuring either Chinese or North Korean publications.
25X1A6a MO% and 0-2. 8th Am
These three organizations are considered together as they are all in-
volved in the procurement and exploitation of North Korean publications.
Ceder operational direction of COUPE, a limited number of newepapers and
periodicals are obtained on a very irregular basis.. These are used locally
for translation and publication in the_ANOrtijsmaysmamEGE and for
Pey War and other operational purposes. The final disposition of the original
publications is unknown at present as conflicting reports were obtained tef
the survey team. In, Korea it was reported that the publications, were forwarded
to caws and ended up with 0-2, AFFEs, in Tokyo; hasevergliM25X1A6a
Tokyo reported that they were held in Korea. These reports followed-
up
with Fl/FE and with 0-2, DA, in Washington. Both sources overseas be,;.
lieved that the publications could be forwarded to Washington after field
use if a proper directive were received.
The team left with in Seoul the desiderata list of North 25X1A6a
Korean publications as an indication of Washington requirements.
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still*Pem
The major difficulty in obtaining North Korean papers stems from the
fact that only small editions are published and they are not gold in the
open market to any extent. Only government officials and the wealthier
classes receive their own copies.
The masses must depend on copies posted on bulletin boards and sides
of buildings where they can be read but not carried away.
Note: To add to the confusion concerning the difficulties of obtain-
ing North Korean newspapers* the PPO in Tokyo was able to obtain a nearly
complete file of No Don Sinmun Labor DallE1* a major newspaper* for August
and September* l9514 from from an open source in Tokyo* with a promise of de
livery of future issues. This file was turned over for 25X1A6a
local translation on a one-meek loan. It will be forwarded to Washington.
The North-Korean Press S t ove is a translation project
25X1X6 usi It is reproduced on
ditto an as in on or use and dissemination. It may
be that expansion of this project and wider dissemination of the product
will obviate the need for Washington exploitation of the North Korean press.
This problem will be referred to the NSCID-16 Exploitation Subcommittee.
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HONG KONG
American Consulate
In Hong Kong, Mr0 Alfred Harding, was appointed Publications Procurement
Officer in July, 1954, after extensive training as a Cantonese linguist,
He feels, with some reason, that his training is not being properly utilized
in this position, His Section chief agrees and is planning a reassignment
if an additional slot for Political Officer, Interrogations, is approved,
Meanwhile, Mr, Harding is performing the PPO duties in a capable manner?
His major objection to continuing on this job is the fact that his clerical
assistance is limited and he must spend ,considerable time in preparing and
filing card records, unwrapping packages and other various duties which
could be handled equally well by a local clerk at much less cost,
The Consulate-General proposed a reorganization with some increase in
personnel by despatch ha, 7 September 1954, If this proposal is acted on
favorably, the situation will be considerably improved and an effective pub-
lications procurement program can be carried on. This will be followed up
with the Executive Director, FE Bureau in State,
Coordination
Through several conferences arranged by the Survey Team with personnel
of the Consulate arrangements were made for complete coordination
and exchange of information. In addition the Chief, Political Section, will
arrange for the establishment of a Procurement Committee consisting of the
military liaison officers and appropriate personnel from Political 25X1A6a
Section to work out further coordination on all problems oX publication pro--
curement in Hong Kong.
Notes
10 Receipt of mainland newspapers in Hong Kong was delayed approximately
two months during the summer as a result of diaastrous floods,
2. PPO buys newspapers and periodicals on an individual issue basis as it
is not generally possible to place subscriptions. Price paid depends
on availability and on agent used, He has a number of Chinese who know
his requirements and bring in items as they can obtain them, PPO maintains
a card file record showing agent used, items purchased, and cost, Only
the following newspapers can be obtained by subscription in Hong Kong:
Jen.min Jih-Pao Peking Tientlin Ta Kung Pao, Tientsin
Kwang-ming Jih-;ao, Peking Nang-fang Jih-Pao, Canton
Chin-nien Pao, Peking
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woOMIIMMeei
30 PPO has made contact with an individual who has access to the Communist
Seamen os Union Library* This Library is believed to receive certain
mainland publications not available elsewhere, and it may be possible
to get them out for a few days at a time for filming*
Local arrangements:_existinHolKCoronglulateforaccesstocertein
Chinese newspapers 25X1X7
These papers are scanned by the Press Monitoring Unit, important
articles translated for the Survey of the Mainland Press and then re
14
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25X1X7
25X1X7
25X1X6
to Washington for exploitation by FDD, filmed and re
-
addition to these papers, the Press Monitoring Unit receives
some periodicals for retention from this source*
50 Mr. Harding has friends who will keep him informed of mainland
publications appearing there and will undertake procurement if such
action is indicated*
60 PPO reports there are not many maps available in Hong Kong, but
he procures those that come on the market* He needs a supply of map
cylinder* for mailing them*
7o In order to reduce the reproduction load in Washington, and to make
newspapers and periodicals more promptly available to the intelligence
10100 community, the PPO was instructed to procure if possible two copies of
all Chinese serial publications? .A separate instruction will be forwarded
listing those titles required in more than two copies*
The following paragraphs outline problems in Hong Kong and action taken
or to be taken to solve them:
Problems
Action
10 Prices of hard-to-get publi- 1*
cations have been increased
unnecessarily by competition
among U.S. agencies? It was
pointed out by Consulate that
teams of officers from Air
Force in Japan have descended
on Hong Kong from time to time
and paid more than Consulate
personnel have been offering
for similar items, Neither
the Consulate nor the Air Force
liaison officer in Hong Kong
had prior information concern-
ing arrival of these collection
teams.
PPO, Tokyo, was informed of this
situation and was requested to
have it discussed by Procurement
Committee in Tokyo* It was recom-
mended that any future AF collection
team visits to. Hong Kong be coordi-
nated with the Procurement Committee
in Hong Kong in advance, and that
such teams be briefed on the local
situation by the Air Liaison officer
and appropriate webers of the
Consulate.
massimimm
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"manewas
2. Delay in receipt of publica- 2,
tions in Washington renders
exploitation almost useless
for current intelligence pur-
poses. Regular Bea-pouch
service very slow as pouch
leaves Hong Kong only once
every six weeks. Funds avail-
able to Consulate will not 25X1A1d
permit marr publications to25X1Ald
be sent by air pouch.
3.
25X1A1d
25X1A1d
It is difficult for the PPO to
make most efficient use
1 under the present system
or flayingtwo accounts, one
for local selection and one
for specific orders. Account-
ing for purchases under these
two accounts for the same Agency
appears to place an unnecessary
burden on local facilities.
Cost of publications has in-
creased considerably since the
budget estimates were made last
Spring. At that time an aver-
age of $35 per month per title
was normal. Now the average is
nearer $60 per month. These
high costs are due primarily to
the fact that getting publica-
tions from the mainland is for
the most part a smuggling opera-
tion, Total expenditure is
estimated at $900 per month
through remainder of FY55.
In, view of importance of open
literature to intelligence research
on China, the Consulate was in-
structed to ship all Ch WEI=
papers and periodicals bY 25X1A6a
air pouch and was autho as
charge the additional transportation
costs to the
This
netructioniles conVirme D State,
WIROM 1891, 24 November 1954. Air
pouch /eaves Hong Kong each Tuesday,
Thursday, and Saturday.
3. The Consulate was authorized to
close out the specific order account
and transfer the balance to the
selection fund. In future all pur-
chases be charged to 25X1A1d
the one account. This action was
confirmed by State, WIROM 1891,
24 NoveMber 1954.
The PPO was given a list of the
43 most critical titles and told
to obtain them at the best price
he could. In the meantime, develop-
ment of other procurement channels
from Tokyo has been, undertaken with
the hope that ultimate costa may be
reduced and the expensive Hong Kong
operation curtailed. Further
action required: Book Branch and
Foreign Branch, CIA Library review
status of publication expenditures
and commitments to see whether
funds originally allocated for
other purposes can be diverted to
this program if necessary. If not,
appeal to DD/I for supplementary
funds from other sources may be
necessary.
? ?
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Sc* Personnel 5.
a. PPOs effectiveness is
hampered by lack of clerical
assistance and local em-
ployees* He has the part-
time use of one local clerk
for typing his correspondence
and memoranda to Washington?
This individual is located in
a different building and the
Press Monitoring Unit has
first claim on her time for
typing stencils* Further,
this individual was riffed a
year ago and has been kept
on the job only through the
payment of her salary from
25X1Al2b This
arrangement may be di5con
tinned at any time?
b. Mro Harding pointed out that
he will be due for home leave
and reassignment next summer*
Since he has spent considera-
ble time in becoming :anent
in Cantonese and there is a
great need for interrogation
in Hong Kong, he should be
reassigned there for another
tour*
co Replacement for Mro Hanle&
The major source in Hong
Kong for current informatida
onTbine
25X1X1
25X1X1
At present there
is only one Political officer
for interrogations in the
Consulate? Consul-General
has requested allocation of
one additional slot for this
purpose* If approved, the
Chief, Political Section, de-
sires to give Harding the
assignment for which he was
-17-
Personnel
a. Consulate-General' despatch 441,
7 September 1954, among other
things, reiterated the necessity
of reestablishing this position?
Without such helps both the PPO
program and the prompt publication
of the Pres!! Monitoring product
would suffers will die-25X1A9a
cuss this problem with the Chief,
IAD, and the Executive Director,
FE Bureau, State? At the same
time other personnel needs mentioned
in the despatch referenced above
will be discussed?
120 This problem will be referred to
Bureau of FE Affairs, State for
recommendation to Personnel?
co It is the firm belief of the
writer that PPO slots should
be filled by people who have
both linguistic knowledge and
experience in the procurement
field? The Foreign Brandh of
the CIA Library is a reservoir
of such people and it is recom-
mended that consideration be
given to using them on a rotation
basis to fill these slots? In
this particular case, it is recom-
mended that action be initiated to
have detailed25X1 A9a
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trained? By another reas-
signment within the Conan
-
late, the PPO slot could be
covered on a temporary basis,
but a permanent replacement
would have to come from Wash-
ington0
6o 4,L......s.Osim.7%
r )1Liaisonbwee2 'rilio
o and o o0 As o
these PPOs are engaged in col-
lection of Chinese publications.,
it is essential that they main.
tam n close liaison to exchange
information and to avoid un-
intentional duplication? PPO,
Tokyo, will be in Hong Kong for
a few days in January, and it
is very desirable that the HO,
Hong Kongo familiarize himself
with details of operations in
Tokyo?
to the Foreign. Service
to fill this position for
three years?
60 It was suggested and approved
both in Tokyo and in Hong Kong
that the PPO, Hong Kongo spend
a few days TI)! in December in
Tokyo? Authorization from Wash-
ington for his travel is required?
This will be discussed with Chief,
IAD, State?
Press Monitoring Unit
The operations of this unit are discussed in same detail as they are
directly related to the problems of procurement and exploitation of Chinese
pUblications0
This unit is concerned primarily with the translation of significant
items from Chinese newspapers, but has plans to include selected periodical
articles if staff requested is provided? In addition to translations it
publishes selected items from the New China News Agency releases in English?
The unit attempts to cover 19 newspapers as follows:
Chgangv4hiang Jih-Pao
Chekiang Jih-Pao
Chieh Fang Jihp..Pao
* Ch,un Chung Jih-Pao
Fukien Jih=Pao
Hain Hua Jib-Pao
Jen Min Jih-Pao
Kuang Ming Jih-Pao
Kung Jam Jih-Fao
Km:angel JihRao
Nan Fang JihPao
- 16
Hankow
Hangchow
Shanghai
Sian
Foochow
Chungking
Peking
Poking
Peking
Vanning
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* Sinkiang Jih-Pao Tihwa
Ta Kong Pao Tientsin
* Liaoning Jih-Pao Mukden
Wen Wei Jih-Pao Shanghai
Hain Wen Jib-Pao Shanghai
* Nei Mengko Jih-Pao Wulanhaotle
*IUnnan Jib-Pao Kunming
Tientsin Jin-Pao Tientsin
The titles marked with an asterisk are handled as first priority and
are held no more than one week before forwarding* The remaining titles
:my be held for two weeks for local exploitation* The sources of these 25X1X7
papers include local procurement, PPO activity, and
As the papers are received they are sorted into Priority I and
Priority II groups* They then follow chain routing as indicated:
1* To Editor for selection of items to be translated
2* To T'ansIator
3* To Economic Section for perusal and selection of items
to have photoatated for later analysis*
4. To Biographic analyst for extraction of biographic
information
50 To PPO for transmittal to Washington or return to
Ira?;25X1X7
25X1X7
Papers are normally received in Hong Kong two or three weeks after pOh-
lication are used locally for one to two weeks, then forwarded*
and is supposed to be once a week; however, occasionally there is not roam
in the pouch and two or-three weeks may pass with no receipts*
The results of this exploitation are published in the Survey of the
China Mainland Prose on a daily basis or in the_ECurEgjftlagEond series*
Approximately 300 copies are reproduced by mimeograph and disseminated in
the Far Bast from Hong Kong* The stencils are then sent to Washington for
further reproduction and dissemination*
As there was some confusion in Washington concerning the actual time
lag in the dissemination of the Survey, the following facts were ascertained:
The date on the Survey is the date the stencil is out. Following
that, the stencil is sent to the. mimeograph unit under General
Services Section for reproduction, collation, and assembly. This
normally takes five days due to many other demands on a small repro-
duction facility. After reproduction, one "advance copy" 25X1A6a
plus the stencils are sent to Washing
-
e air pouch* The end result is illustrated
25X1A6a
25X1X7
4411011118.0
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by the following example: She stencil dated November 1: cleared
'induction on November 10, was airpouched on November 11, and
copy arrived on November 16, approximately two weeks after
original translation.
Union Research Institute, Hong Kong
The Unice Research Institute, a research arm of the Union Press, oom-
piles and publishes numerous English and Chinese language studies on
political, economic, and sociological developments in Communist China, The
Institute is started by Chinese refugee scholars who fled the mainland of
China prior to the establishment of the Communist regime* The Institute
draws its financial support, according to members of the U. S. Consulate
General, Hong Kong, from wealthy overseas Chinese and from the Asia Founda-
tion*
The Survey team obtained an introduction to the Executive Director,
Mk, William Hsu, through W. D. P. Ting, a present resident of Tokyo, who
was previously a member of the Chinese legislative Yuan and more recently
an employee of the Psychological Warfare Group, AFFE, Tokyo*
Through this introduction, the Survey team gained access to the
facilities of the Institute and Mt. Anderson Sze, President of the Insti-
tute, personally conducted a tour of the Institute.
Newspaper Clipping
The Institute, through its extensive mainland publications procurement
net-work, makes every effort to procure two (2) copies of all Chinese main-
land newspapers. One aopy is clipped, mounted, classified, and filed by
subject and the remaining copy is bound and filed. The subject files no
total more than 800,000 clippings in 10,000 volumes. The newspaper file
contains principal dailies from Peking, Mhkden? Tlientsin4 Shanghai, Canton,
Nanking, Sinkiang and Inner Mongolia. The unique items among the collection
are current issues of such "hard-to-Obtain!, dailies as Harbin-Kune-pao and
thepublished in Tsitsihar. Neither of the titles
have7-
---ia-if-ricei-vad-- in W-ashington since 1950 and 1951, respectively.
Periodicals
Subject indexes are prepared on all periodicals to facilitate research*
No unique titles were seen. However, the periodical collections are nearly
complete with respect to back ifIBUO80
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Books and no
The Institute Library contains nearly all important books and monographs
pdhlisluml by mainland publishing houses. These are filed under the Insti-
tute's cataloging system. A booklet describing the subject code system was
acquired.
LIELlisotori
.g_ag
The Radio Monitoring Unit was observed. According to Mt. Sze, radio
broadcasts emanating from the mainland of China are monitored and recorded
on tape, whenever the Institute lacks newspaper coverage from that particu-
lar point of origin. Such information is also filed with newspaper
clippings.
Mt. Sze informed the team that microfilming equipment of British manu-
facture is on order and scheduled for delivery by mid4)ecember, 1954. The
purpose of the microfilm machine, according to Mr. Sze, is to offer for
sale microfilm copies of source materials not available to Western scholars.
'toed Mt. Sze feels that the mall research staff of the Institute cannot fully
exploit tae available source materials at hand and believes that the money
acquired from the sale of microfilm will help defray the expenses needed to
maintain the Institute,
Action Taken
Mt. Alfred Harding, Publications Procurement Officer, Hong Kong, was
requested to establish continuing liaison to acquire Institute items not
available to him by other means.
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""391911616,
VIETNAM
American Embalm
The publications procurement sitwation in the Embalm is unsatisfactory.
There is no officer with such responsibilities and procurement is left to
Mr* Richard Singer, an assistant in the General Services Section* He has
been on the job only since June, and his time is occupied with supply and
equipment procurement* Almost all memoranda and instructions for publica-
tions procurement received in Saigon during the past six months have been
filed for possible action sometime in the future when time permits. The
survey team examined this file and found orders going back 18 months on which
nothing had been done* Neither Mr. Singer nor local assistants available
to him seem to have any competence for publications procurement nor any
knowledge of publishers and booksellers in Saigon.
The above statements should not be construed as a personal Criticism
of Mr* Singer, but as an example of a situation which is bound to develop
when the mission of publications procurement is misaseigned to the General
Services activity. Under such circumstances,the maxim= that can be ex-
pected is procurement of specifically ordere items with full information
as to author, title, publisher, and name and address of a source to contact.
There can be no intensive development of day to (Ley information on the pub-
liehing and bookselling picture in the country nor voluntary selection and
purchase of new publications of value to research in Washington* In Saigon
there is no one good bookstore handling all important French, Vietnamese,
and Chinese publications. It will be necessary to develop many contacts and
spend time visiting shops and publishers if any satisfactory program is to
be established.
The government frequently suppresses newspapers and periodicals and
others arise to replace theme Only by constant study and vigilance can any
semblance of continuity of subscriptions be maintained.
The Survey Team contacted Mr. Ralph Ainsworth, Political Officer, who
had recently arrived in Saigon as a language specialist and peripheral re-
porting officer on China; however, he had been unable to do anything on his
primary assignment because he had been kept busy on general political report-
ing, protocol, and other administrative matters* He has a definite interest
in publications procurement and will do what he can to straighten out the
situation. He reported that there is no officer in the Embassy with a knowl-
edge of Vietnamese and that contacts with the Chinese community were very
difficult due to French and Vietnamese intelligence surveillance. The Survey
Team left with him a list of our key Chinese publications requirements and
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?ii: 11flL
elle send him copies of the Collection Guides? He will also try to arrange
for receipt of catalogs from various publishers and booksellers in Vietnam
and will forWard them to Washington as a basis for ordering desired items.
At the time the team vas in Saigon there had been no courier service
for two weeks between Hanoi and Saigon. Coneequently none of the newspapers
normally received from Hanoi are available. Since the North Vietnam govern-
ment has refused to recognize theright of the U.S. to maintain a Consulate
in Hanoi s a solution to this problem cannot be foreseen at the moment.
CIA
is engaged in
a preas monitoring activity and is in a good position to procure publications
and keep current on changes in titles publishers and periodicity of seriale.
Col. Blake will collect and forward to Washington for IAD/FP all Vietnam
newspapers and important pamphlets he can obtain. He sill also place sub-
screptions for one month to papers in Laos and Cambodia. These will be cone
tinued if interest so indicates? He requested two copies of each of the FIX)
seeneriee for use in his office and to show to UI S to demonstrate the eam
made
of foreign publications in Washington?
Due to lack of capabilities in the Etbassys TAD/ F? will channel. most
Tialgon procurement instructions to FBIS.
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25X1A6a
25X1A9a
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4=.4111041.10.
Supplement to PUBLICATIONS PROCUREMENT IN THE FAR EAST
TOKYO
In cases where desired publications cannot be obtained openly,
agreed to use their facilities procurement 25X1A6a
on request of the PPO.
HONG KONG
In addition to the work of the FPO, extensive .rocurement activities
are carried on by in response
to collection guides prepared by CIA Librarygs Foreign Branch, and
forwarded by FI/ROM/R142. Collection by this channel is carried on as
an aid to and as a byproduct of other operations.
25X1A9a found the CIA Library collection guide extremely useful
to his operations and to develo in channels for other activities.
25X1A6a and desires to continue
the program. He will work closely with the PPO, assisting him whenever
possible and they will exchange copies of transmittal lists of
publications sent to Washington.
25X1A9a
Due to the difficulty in obtaining Chinese publications,
makes available certain of the political and economic journals he
acquires to the Political and Economic Sections of the Consulate
for short-term local use prior to forwarding them to Washington.
The use of support facilities and funds for publications
procurement is not a specifically authorized activity. The program
would be on a sounder basis if it were established as a project,
and would then be considered intelligence collection rather than a
support acitivity. will discuss this program with FI/FE
and attempt to have a project established.
25X1A9a
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