POLICIES AND PROCEDURES FOR ESTABLISHING UNIFORM REGULATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP68-00140R000100280025-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 22, 2016
• Document Release Date: June 23, 2009
• Sequence Number: 25
• Publication Date: January 6, 1964
• Content Type: REGULATION

Approved For Release 2009/06/23: CIA-RDP68-00140R000100280025-4
JOINT STATE, AID, USIA, CIRCULAR
SUBJECT: Policies and Procedures for Establishing
Uniform Regulations
January 6, 1964
1. Purpose
This JOINT STATE/AID/USIA instruction states the policies and procedures
for achieving uniformity in regulations and procedures concerning over-
seas administrative operations and for maintaining this uniformity on a
continuing basis. It sets forth the determination of the three agencies to
carry forward this project on a priority basis..
2. Background
In July 1962, a Task Force was established consisting of a representative
of each agency to develop the uniformity program. The agency represen-
tatives are: Rober Klaber (State), Chairman; Eric T. Hagberg (ADD); and
James J. McTigue (USIA). The Task Force initially selected 19 areas
for first attention and set up committees of subject matter specialists to
draft the uniform regulations and procedures. Several uniform regula-
tions and circulars have now been issued and work in most of the remain-
ing areas initially selected is nearing completion. Several additional
areas have been selected for next attention and work is now in process.
3. Policy Determinations
a. The development of maximum uniformity in regulations and procedures
is essential for the effective operations of the three agencies overseas.
b. A substantial degree of uniformity is a practical and obtainable
objective.
c. High priority and concentrated effort must now be devoted to this
program.
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FAMC-163A
d. Special staff assistance will be assigned where needed.
STAT
The Department of State will be responsible for leadership of this
project, but all agencies will have an equal voice and the head of
each agency (or his designee) retains the ultimate decision on re-
gulations and procedures applicable to his agency. However, it is
recognized that achievement of uniformity will require give-and-take
between the agencies.
Priority will be given to regulations affecting personal entitlements.
In developing uniformity in these areas, we will seek to extend to
all agencies the most liberal existing provisions.
4. Developing Uniform Regulations
The responsibility for developing uniformity must be undertaken by every
person engaged in preparing regulations and procedures affecting overseas
administration. The Task Force has been given the responsibility for
planning and organizing the total effort and for initiating and carrying
forward work in specific areas. In the areas selected for Task Force
attention, the Task Force will organize the work through committees of
subject matter specialists and will provide technical staff assistance where
needed. In other areas, the initiative for achieving uniformity must be
taken by the persons originating new or revised regulations and procedures.
In these other areas, the drafting officer should consult with his opposite
numbers in the other agencies. Success in achieving uniformity depends
in large measure on early and continuing consultation at the working level.
Specifically, each drafting officer is responsible for:
a. - Initiating consultation with his counterpart in the other agencies to:
(1)
(2)
Ascertain their interests or concern in the project;
Determine to what extent it appears possible to develop
uniformity; and
(3) Identify the potential areas of differences and the reasons
therefor.
b. Advising the Task Force of the work being started and referring to
it for resolution those problems which create difficulties or differences.
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FAMC-163A
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c. Seeking agreement leading to maximum uniformity.
d. Drafting uniform regulations.
e. Obtaining all necessary clearances and approval at the appropriate
level within his respective agency, including submission of a
statement of compliance with this instruction as prescribed below.
f. Obtaining clearances where required, with interested agencies
other than State, AID and USIA, particularly Peace Corps CIA
Defense, and Agriculture (FAS). Generally, this clearance will
be sought when the proposed drafts are in substantially final form
but earlier clearance may often be necessary.
5. Compliance
The Regulations Staffs of the respective agencies (A/RP in State,
IOA/M in USIA, and A/MP in AID) and any other officers authorized
to issue instructions of a regulatory or procedural nature are respon-
sible for assuring compliance with this instruction. In submitting a
proposed issuance to his Regulations Staff, the drafting officer shall
prepare a statement explaining any lack of uniformity and briefly
summarize the consultation held with representatives of other agencies.
6. Procedure for Issuing and Maintaining Uniform Regulations
a. Whentthe three agencies have agreed upon a uniform regulation or
procedure and final agency clearances and approval have been
obtained, the material will. be published in the Department of State
issuance system; AID will issue the'identical material in its Manual
Order series. In most cases USIA will carry only a reference to
the FAM in their MOA, but in certain cases may wish to issue the
material as part of the MOA.
b. When a uniform regulation has been issued, no changes or
additions may be made without prior interagency consultation
similar to that prescribed above. Similar consultation should
also be undertaken before issuing interpretations of uniform
regulations. This applies not only for interpretations issued for
worldwide circulation, but also interpretations in response' to
specific inquiries.
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' FAMC-163A
7. Procedure for Issuing and Maintaining Uniform Interim Instructions
a.. It is sometimes desirable to issue uniform interim instructions on
new matters which require inclusion of considerable background
information or on which it is not considered advisable to treat the
material as a permanent issuance. Interim instructions are also
used for matters of a temporary nature. Such instructions are
issued by State as Foreign Affairs Manual Circulars (FAMCs) and
by USIA as a USIA Circular. AID usually issues all material of
this nature as AID Notices or as Manual Orders.
b. The rules for developing, clearing and maintaining uniformity of
regulations set forth in the preceding sections of this circular will
also apply to interim Uistructions.
c. When a uniform instruction has been agreed upon, it will be issued
by each agency in its appropriate issuance series. When it is neces-
sary to issue separate agency explanations, filing instructions and
references to other issuances, this information will be included in
an agency transmittal issuance and the uniform material will be
included as an attachment.
(RP)
(NOTE: Number of last circular issued: FAMC No. 163.)
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