AMENDMENTS TO STANDARDIZED GOVERNMENT TRAVEL REGULATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP68-00140R000200540003-8
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 22, 2016
• Document Release Date: July 15, 2009
• Sequence Number: 3
• Publication Date: June 22, 1956
• Content Type: REGULATION

Approved For Release 2009/07/15: CIA-RDP68-0014OR000200540003-8
ATTACW1E T A
Circular No. A-7
Revised June 22, 1956
Transmittal Memorandum No. 29
S TO STANDARDIZED GOVERNMENT TRAVEL REGULATIONS
1. Subsection b of section 3.5 is amended as follows:
a. The first sentence of paragraph (1) is amended to read:
"When employees and others rendering service to the Government
use privately owned motor vehicles in the conduct of official
business within or outside their designated posts of duty or
places of service, and such use is authorized or approved as
advantageous to the Government, payment shall be made on a
mileage basis at rates not to exceed:
8 cents for the use of privately owned motorcycles
- 12 cents for the use of privately owned automobiles or
airplanes."
b. Paragraph (2) is redesignated as paragraph (3).
c. A new paragraph (2) is added to read:
"(2) When employees and others rendering service to the
Government use privately owned motor vehicles for peril
reasons in the conduct of official business within or outside
their designated posts of duty or places of employment, pay-
ment on the mileage basis prescribed in paragraph (1),
immediately above, including related per diem, shall be
limited to the constructive cost of common carrier transportation
and related per diem, determined as follows:
(a) The mileage payment shall not exceed the constructive
cost of coach accommodations (or tourist or economy accommo-
dations if a carrier uses this term instead of "coach
accommodations") on airplanes when such service is provided
by a carrier. If not provided, the comparison shall be made
with standard class accommodations., if provided, otherwise
with first-class accommodations. When accommodations are
provided on both jet and propeller-driven planes the comparison
shall be made with the jet planes. (For the purpose of this
paragraph (2) a class of service is considered to be "provided"
by a carrier when it is scheduled on flights serving origin and
(No. A-7)
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lip
destination points, regardless of whether space would have been
available had the traveler used air transportation for the
official travel.)
When none of the accommodations described above are provided by
an air carrier, the mileage payment shall be limited to the
constructive cost of first-class rail transportation, or coach
accommodations when the elapsed time of the rail journey is 4
hours or less. The constructive cost comparison may also be
made with rail transportation, even though air transportation
is provided, when an administrative determination is made that
such comparison, including related per diem, is more economical,
and the travel order or other administrative directive so provides.
When neither air nor rail accommodations are provided, the
mileage payment shall be limited to the constructive cost of
bus transportation.
In determining the constructive common carrier cost there shall
also be included the usual transportation costs to and from the
common carrier terminals. In addition, the cost of excess
baggage shall be included when it would have been allowed had
the traveler used the carrier upon which the constructive
transportation costs are determined, provided the traveler
certifies as to the weight of the baggage or presents other
acceptable evidence of its weight.
(b) The constructive per diem shall be limited to the
amount otherwise allowable if the traveler had used the
carrier upon which the constructive transportation costs are
determined.
(c) In making the foregoing constructive cost comparisons
of transportation and per diem, scheduled departures and
arrivals of planes, trains, and buses at unreasonable hours
shall be disregarded. (For this purpose, "unreasonable hours"
means those which would unduly inconvenience the traveler or
adversely affect his safety, or which would result in unduly
increasing the constructive per diem.)"
2. Paragraph (1) of subsection c of section 3.6 is amended to read:
"(1) Policy: It is the policy of the Government that persons who
use commercial air carriers for transportation on official business
should use less-than-first-class accommodations, instead of those
designated 'first-class', with due regard to efficient conduct of
Government business and the travelers' convenience, safety and
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comfort. In view of this policy the use of first-class
accommodations should be limited to the following instances:
(a) Regularly scheduled flights between authorized origin
and destination points provide only first-class accommodations.
(b) Space is not available in less-than-first-class
accommodations in time to carry out the purpose of the travel.
(c) An authorizing officer authorizes or approves the use
of first-class accommodations as necessary for the conduct of
the mission or for reasons of the traveler's health.
(d) An authorizing officer authorizes or approves the use
of first-class accommodations for flights within or between
foreign areas because available less costly accommodations do
not provide adequate standards of sanitation, health or comfort.
Officials responsible for approving travel authorizations may
not be able to anticipate circumstances which may arise while a
person is traveling which necessitate the use of first-class
accommodations. In such circrostances, even though the use of
first-class accommodations is authorized, the traveler is
responsible for using the legs costly accommodations when they
will meet all reasonable requirements. For audit purposes, the
traveler's judgment in these instances shall be considered
conclusive. However, agencies may specify on travel authorizations,
or other administrative directives, that the less costly
accommodations be used. In that event, the traveler will be
limited to the type of accommodations specified."
(No. A-7)
Approved For Release 2009/07/15: CIA-RDP68-00140R000200540003-8